VersusAirtable vs Microsoft Excel: which one is better for your needs?

Airtable vs Microsoft Excel: which one is better for your needs?

Airtable is a cloud-based relational database and project management tool that lets users keep and organize data in a flexible, customizable way. It has an interface that looks like a spreadsheet, but users can also add things like files, checkboxes, and dropdown menus. Airtable can be used for a lot of different things, like managing projects, keeping track of supplies, and more.

Microsoft Excel is a powerful spreadsheet tool that can be used on a desktop computer to analyze data and do math. It has a grid-based interface and a wide range of functions and formulas that can be used to do complicated calculations and analysis. Excel is mostly used in business for things like financial analysis, budgeting, and forecasting, but it can also be used for personal finance management, scientific study, and more.

Airtable vs Microsoft Excel: Comparison Table

FeatureAirtableMicrosoft Excel
Cloud-basedYesNo, unless using OneDrive or SharePoint
CollaborationReal-time collaboration and commentingCollaboration is possible, but not real-time
Database capabilitiesYes, allows creation of relational databasesNo, Excel is primarily a spreadsheet program
Data visualizationLimited charts and graphsRobust chart and graph options
AutomationYes, through integrations and automationsLimited automation features built-in
Mobile appYesYes
Learning curveLowMedium
PricingFree for basic features, paid plans for advanced featuresOne-time purchase or subscription-based

Airtable vs Microsoft Excel: User interface

Airtable vs Microsoft Excel

Although the user interfaces of Airtable and Microsoft Excel differ, both are created with ease of use and intuitiveness in mind. Airtable is a cutting-edge, web-based interface that is meant to be aesthetically pleasing and simple to use. The layout of the interface centers on a grid view, which presents data in rows and columns much like a spreadsheet.

However, you may add more fields to your data in Airtable than in a conventional spreadsheet, such as checkboxes, dropdown menus, attachments, and more, making it more adaptable than a standard spreadsheet. Excel, on the other hand, offers a desktop interface that is more conventional and has been improved over many years.

Rows and columns are used in the traditional spreadsheet form, but there is also a ribbon at the top of the screen that gives access to additional features and functions. Excel offers a wide variety of customization tools that enable users to modify the interface to suit their own requirements.

Airtable vs Microsoft Excel: Ease of use

Airtable vs Microsoft Excel

Microsoft Excel and Airtable are both intended to be simple to use and user-friendly, but they take distinct approaches to data management. Particularly when it comes to building personalized data models, Airtable is renowned for being user-friendly. Users may more easily add new fields and data types thanks to the drag-and-drop interface, and the ability to categorize data by a variety of factors, such as category or date, making it possible to organize data more effectively.

For customers to get going quickly, Airtable also provides pre-built layouts and customized views. Excel is renowned for being user-friendly, especially for people who are accustomed to using spreadsheets. Complex calculations and analysis can be carried out with ease thanks to the program’s grid-based layout and formula-based calculations. Additionally, Excel comes with a huge selection of pre-made templates and functions that may be utilized to automate processes and improve workflows.

Airtable vs Microsoft Excel: Features

The most advantageous option will rely on the user’s particular wants and expectations because Airtable and Microsoft Excel have various sets of functionality. Project management, customer relationship management, inventory monitoring, and other duties may all be performed using the versatile, all-in-one workspace that is Airtable. In addition to text and numbers, it also provides attachments, checkboxes, and other forms of data. Additionally, Airtable has capabilities like linked records, unique displays, and tools for team collaboration.

The spreadsheet program Excel, on the other hand, is largely used for numerical calculations and data analysis. It contains a large variety of formulas and functions that can be utilized to carry out intricate computations and analyses. Pivot tables, data visualization tools, and macros are additional capabilities of Excel that can be utilized to automate operations and increase workflow effectiveness.

Airtable vs Microsoft Excel: Data visualization

Both Airtable and Microsoft Excel provide data visualization capabilities that can aid users in comprehending and communicating their data more effectively. The two systems take various methods to data visualization, though.

The data visualization tools offered by Airtable are flexible and scalable. Grid view, calendar view, gallery view, and other formats are just a few of the custom views that users can design to present their data in different ways. Chart and graph making capabilities are also available in Airtable, and these graphics can be shared with others or used in other papers.

On the other hand, Excel is renowned for its potent data visualization features. The program comes with numerous chart and graph types, as well as dashboard and pivot table creation features. Excel additionally provides users with a number of formatting and modification choices, enabling them to produce polished and expert-looking visualizations.

Airtable vs Microsoft Excel: Performance

Airtable vs Microsoft Excel

Because of their differing underlying architecture and designs, Microsoft Excel and Airtable behave differently. Due to the fact that Airtable is a web-based application that operates on cloud servers, it is very scalable and capable of handling massive volumes of data. However, the speed of the user’s internet connection and the device they are using could affect how well Airtable works. Additionally, when handling large datasets or carrying out intricate calculations, Airtable could be slower.

However, Excel is a desktop program that runs on the user’s computer. As a result, it may provide speedier performance while handling massive datasets or carrying out complicated calculations. Excel’s performance, however, can be constrained by the computer’s processing speed and memory.

Airtable: Pros and Cons


  • Mobile app available for on-the-go access
  • Low learning curve
  • Offers limited automation through integrations and automations


  • Limited data visualization options
  • Paid plans required for advanced features
  • May not be suitable for complex financial analysis

Microsoft Excel: Pros and Cons


  • Built-in automation features
  • One-time purchase or subscription-based
  • Can be used for complex financial analysis


  • Not cloud-based unless using OneDrive or SharePoint
  • Not designed for creation of relational databases
  • Medium learning curve

Which one should you consider?

Airtable and Excel have mobile apps that let users view their data while they are out and about. Airtable is easier to learn than Excel because its layout is simpler and it’s easier to figure out how to use it. The price of each tool depends on which plan you choose. For example, Airtable has a free version with basic features and paid plans with more advanced features. Excel can be bought as a one-time buy or as a subscription to the Microsoft 365 suite.


What is Airtable best used for?

With Airtable, your group can move quickly and as a team. Airtable lets you do all of your most important business tasks on a single platform. For example, you can keep track of your global marketing efforts and manage your product roadmap.

Is there anything better than Microsoft Excel?

Google Sheets is a spreadsheet tool that can do almost everything that Excel can do. This option to Excel works online and has cloud storage, so multiple team members can work at the same time on the same Google sheet.

Amy Hinckley
Amy Hinckley
The Dell Inspiron 15 that her father purchased from QVC sparked the beginning of her interest in technology. At Bollyinside, Amy Hinckley is in charge of content editing. Emma's interests outside of working include going for bike rides, playing video games, and watching football when she's not at her laptop.
You may also like
- Advertisment -