BlogsHow to Annotate on Zoom: using Zoom annotation for virtual meetings

How to Annotate on Zoom: using Zoom annotation for virtual meetings

Annotate on Zoom: Making Meetings More Effective. Annotating Shared Screens, Documents, and Whiteboards: A Step-by-Step Guide

Virtual meetings on Zoom are now the go-to option for remote teams that want to Annotate on Zoom and brainstorm ideas in a productive way. You can’t overestimate the power of Zoom annotations in virtual meetings, whether you’re presenting a proposal, coming up with business ideas, or just trying to find a way to talk to people on your team who are far away.

The on-screen real-time Zoom annotations make it easier for people to talk to each other and work together by letting the host and participants highlight important parts of the virtual presentation. But many Zoom users find it hard to make notes in online meetings. Read this detailed guide if you want to know how to make notes in Zoom virtual meetings as a host or a participant. Here, we will show you how to easily add notes on Zoom on a desktop computer, an Android device, or an iOS device.

What is Zoom?

Zoom is an app for video and web conferencing. The app lets users organize conferences, webinars, lectures, and meetings remotely. It has cutting-edge features like HD video and audio, built-in collaboration tools, end-to-end encryption for all meetings, streamlined calendaring, and recording and transcribing. Zoom works with Android, iOS, and Windows, among other operating systems.

Video conferencingZoom allows users to connect with each other using video, audio, and chat. Meetings can be scheduled or started on demand.
Screen sharingUsers can share their screen with other participants in the meeting. This is useful for presentations, demos, or training sessions.
Breakout roomsZoom allows hosts to create breakout rooms, which are smaller groups within the meeting. This is useful for brainstorming sessions, discussions, or training exercises.
WhiteboardZoom has a built-in whiteboard that users can use to collaborate on drawings or diagrams.
ChatUsers can chat with each other in real time during the meeting. This is useful for asking questions, sharing information, or keeping the conversation going.
RecordingZoom meetings can be recorded and saved for later playback. This is useful for reviewing meetings, training new employees, or creating training materials.
Download on Google Play Store, iOS Store

In 2011, Eric Yuan made the application for web conferencing. Its main office is in the California city of San Jose. Due to the COVID-19 pandemic, the number of people using the app went up, and it has kept its top spot in web conferencing. Zoom is a way for people, groups, and businesses to stay in constant contact through video conferencing and other features.

What is Annotation on Zoom and Why We Use it

One of Zoom’s best features is annotation, which lets users be specific and draw attention to important parts of a presentation. Zoom users can only add notes when they share their screen or turn on the whiteboard. Then you won’t have to make an account to use all of these great features.

How to Annotate on Zoom

Video conferencing has become quite common in the last two years, and Zoom has made a name for itself as one of the best free options for video conferencing software. One of the reasons it’s so popular is that it does a good job of putting a human touch on its video-messaging features by letting you write on the screen in real time and using the Zoom Whiteboard.

How to Annotate on Zoom

  1. Go to the Zoom site on the web.
  2. Click Account Settings after choosing Account Management.
  3. Choose Meeting.
  4. Make sure that Annotation is turned on under “In Meeting.”
  5. If it isn’t, click the box to turn it on.
  6. If a pop-up message comes up to confirm the change, click Turn On.

The Importance of Zoom Annotations in Virtual Meetings

  • Remote learning: You can use annotations to help you learn from afar. Annotations can be used by teachers to point out important parts of a lecture or to give feedback on student work.
  • Collaboration: You can work with other people by using annotations. For example, you can use annotations to share your ideas with other people in the meeting or to get feedback on your ideas.
  • Problem-Solving: You can use annotations to help solve problems. For example, you can use annotations to point out the most important parts of a problem or to draw pictures that explain it.
  • Brainstorming: You can use annotations to come up with ideas and solutions. For instance, you can use annotations to draw mind maps, flowcharts, and other ways to show how your ideas work.


How do you draw on Zoom as a participant?

To start drawing, click the pencil icon in the toolbar on the left side of the screen or press P on the keyboard. To use the Pen or Highlighter tool, click the pencil icon and then choose Pen or Highlighter from the drop-down menu.

How can you write on your screen?

To open it, choose Windows Ink Workspace from the taskbar. You can choose Whiteboard or Fullscreen Snip from here. (You can also click “More” and choose “Learn more about pen” or “Pen settings” to find out more.) Tip: You can quickly open Microsoft Whiteboard by pressing the top button on your pen once, or you can press it twice to open Snip & Sketch.

Can Zoom transcribe notes?

Zoom’s built-in transcription feature lets you download a text transcript of all audio captions and chats from a Zoom meeting. It’s not available on the free plan. It’s only on the Pro, Business, Education, and Enterprise plans. To use this feature, you also need to be the account owner or an admin.

Lucas Simonds
Lucas Simonds
Lucas Simonds is a skilled content editor at Bollyinside, specializing in "How to" and "Tips & Tricks" articles focused on Gaming, Software, and Apps. With a genuine passion for video games, he not only writes about them but also actively engages in gaming. His commitment to providing insightful and approachable content has earned him a trusted reputation within the online community.
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