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Best Drop­box Tricks and Tips to Man­age Folders and Files in a better way

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I often thought of Dropbox as a simple cloud storage service that you can use to save and share your files and folders. But when I started delving into its functionalities, I found nothing but wrong. This cloud service is full of surprises and has many more features than you already know.

Dropbox was one of the first reputable file syncing services, and many people use it as a result. But are you using it in an efficient way to keep your files organized, your photos to share, and your music accessible to you from different computers? Dropbox is ridiculously simple of all cloud storage solutions, as well as being quite powerful at the same time.

Backup all your desktop folders and documents

Dropbox used to sync only the files in your Dropbox folder, but these days you can also back up your Desktop, Downloads, and Documents folders, if you want. Open the Dropbox settings, then head over to the Backups tab and click on the Backups option. You will be asked which folders you want to sync.

If you go to the Dropbox websites and “upload” files instead of syncing them from your computer, Dropbox will create a second actual copy, allowing you to delete the first one, which is useful if you want to delete files from your computer for a reason. or other. This is how I would do it.

I would go to the Dropbox website through a browser and create a new folder there. It is very important that you create this folder on the website rather than on your desktop in the Dropbox folder. Name it “Online Only” or something similar to help you remember that this folder is not saved locally on any of your devices.

Share LARGE files and folders with ease

If you’ve ever tried to email a huge file, you know there are many challenges. End the frustration. Use Dropbox. You can share any files and folders that you add to your Dropbox public folder using its link.

Right-click a file in your public folder on Dropbox and choose Copy Public Link. Send the link to anyone you want to share the file with, or post the link online.

If you want to collaborate with others, it’s easy. Create a folder and invite others to share it. When you work on a file in a shared folder, the files are updated in all the participant folders.

Destroy your shared Dropbox files

Like the option for the things you send to self-destruct, Mission: Impossible style? The Digify app will do that. It integrates directly with Dropbox through iOS and Android apps, or through the web interface. Give a time frame for the file to leave, but goodbye. Digify will also show you who viewed the file.

It’s not specific to Dropbox, but the integration means you can send a file stored in Dropbox or Box or Google Drive via Digify, complete with destructo-deadline. The Dropbox cache is a hidden folder called “.dropbox.cache” that is stored in your Dropbox root folder.

You will not see this folder unless the ability to view hidden files and folders is enabled in your operating system. If you deleted a large number of files from your Dropbox, but your computer’s hard drive does not reflect these deletions, the files you deleted may be saved in the cache folder. Dropbox maintains a cache of files for efficiency and emergency purposes. It is also used as a staging area for downloading and uploading files.

Synchronize files over LAN, not over the Internet

If you have more than one computer in your home and they all use Dropbox sync, turn it on right now on each computer. Open the Dropbox desktop app preferences and go to the Bandwidth tab. Click Enable LAN Synchronization. It’s that easy. Now, Dropbox will sync with Dropbox accounts on the local home network, instead of sending files to the Internet and vice versa.

You can enable LAN sync in the Dropbox desktop app preferences. If your computer is connected to a LAN, enabling this setting in the Dropbox desktop app will override your bandwidth settings and may speed up the syncing of files stored on your LAN.

Synchronize your desktop application data

You may want to use certain programs on multiple computers that are highly dependent on local system information. It would be nice if those apps did their own syncing, but they don’t. I am talking about software like iTunes, Scrivener, iPassword, etc. Guess what? When you change a file on your device, the service synchronizes those changes with the server. Any other device also connected will introduce these changes.

This way, you can easily switch from working on your phone to working on a tablet to working on a laptop, without realizing you’ve switched devices. Even if you don’t test hardware for a living, this simplifies your life – you always know that all your files are available on all your devices. You can put your data folders / libraries in your Dropbox. Make sure the applications on each PC are pointing to the right place, and then all the programs should stay in sync as you go from desktop to laptop and so on.

Gmail takes great advantage of allowing you to link files in Google Drive to messages, and OneDrive does this to Outlook mail; both avoid the overhead of message size limits (typically 25MB per message). Well, Dropbox has that too, with Yahoo Mail, Gmail, and Outlook. To make it work, link the accounts.

In Yahoo Mail, click Compose to create a new message, then click the attachments icon (the clip with a down arrow). Choose “Share from Dropbox” and you will be asked to link it. You’ll also get a Save to Dropbox option when attachments arrive in new messages.

Use Dropbox as a download delivery system for sales.

If you are starting a business selling downloads such as MP3s, pictures, or e-books, you can use Dropbox to deliver the files. Let’s say you are a keen photographer. A family friend sees your portfolio and wants to buy a picture. You sell the image. It occurs to you that other people may be interested in your images, so you decide to put them up for sale.

You create a small website and make sales. Simply send your buyers the links to the purchased images in your Dropbox public folder so they can download them.

Final remarks: Best Drop­box Tricks and Tips to Man­age Folders and Files in a better way

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Dian Erwin
Dian Erwin
Dian Erwin is a writer for Bollyinside, covering topics related to computing, such as laptops, tablets, Windows, and iOS. Tony spends much too much of his free time on Twitter, reading speculative fiction novels, playing video games, and reading comic books. He also enjoys reading video game manuals.

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