ArticleListsBest HVAC Estimating Software 2023: for accurate project costing

Best HVAC Estimating Software 2023: for accurate project costing

HVAC Estimating Software streamlines the evaluation of costs and resources needed to complete heating, ventilation and air conditioning projects.

HVAC estimating software is a strong digital tool that helps contractors and professionals in the HVAC (Heating, Ventilation, and Air Conditioning) business accurately estimate project costs and materials for HVAC installations. When looking for the best HVAC estimating software, it’s important to look at options that include tools for designing HVAC systems, managing inventory, and figuring out costs accurately. Also, the best software should be able to generate quotes, write proposals, and manage project paperwork in an efficient way. If you choose the right HVAC estimating tools, you can greatly improve the efficiency of your work and projects.

HVAC estimating software helps contractors simplify their estimating processes, get more accurate estimates, and bid on HVAC jobs more quickly and efficiently. HVAC contractors of all kinds can benefit from using estimating software. It can help you make estimates for your customers that are correct and professional. This can help you get more jobs and make more money. There are many different HVAC estimating software tools out there, so it can be hard to figure out which one is best for you. This post will tell you about the best HVAC estimating software programs and help you choose the right one for your needs.

What is HVAC estimating software?

HVAC estimating software is a specialized computer program that helps HVAC (Heating, Ventilation, and Air Conditioning) contractors and professionals estimate the costs of HVAC (Heating, Ventilation, and Air Conditioning) projects correctly. This kind of software makes it easier to make thorough project estimates, which are important for bidding on contracts, keeping track of budgets, and making sure that HVAC businesses are profitable.

Some key features and functions typically found in HVAC estimating software

💰 Estimating the cost of materials and labor: HVAC estimating software lets users enter information about the project, such as the type of HVAC system needed, the size of the project, its location, and the materials and labor that will be needed. This information is used by the software to estimate the prices of materials and labor.

📦 Database of HVAC Components: Many HVAC estimating tools come with large databases of HVAC equipment, materials, and components, including their current prices and specifications. This makes it easier for estimators to choose the right parts for a job and figure out how much they cost.

🛒 Integration with Supplier Prices: Some tools can connect to supplier databases or price updates, making sure that estimators have access to the most recent prices for HVAC materials and equipment.

🛠️ Customizing a project: Usually, users can change details about a project, like the type of HVAC system, pipes, insulation, and more, to match the needs of each project.

Best HVAC Estimating Software Comparison Table 

HVAC estimating software makes it easier to figure out how much a heating, ventilation, and air conditioning (HVAC) job will cost. It has advanced features like an analysis of the cost of materials and labor, tools for managing projects, and accurate bidding estimates. This technology improves efficiency, cuts down on mistakes, and helps contractors in the highly competitive HVAC business present accurate and competitive project proposals.

FeatureThermoGridWenduct and WenpipeExpert EstimationSTACKOrcatec
IndustryThermal EnergyHVAC DesignConstructionConstructionIndustrial AI
Primary UseEnergy ManagementDuct & Pipe DesignEstimationConstruction BidProcess Optimization
Key FeaturesEnergy MonitoringDesign & SizingCost EstimationBid ManagementAI-driven Solutions
IntegrationLimitedCAD SoftwareAccounting SystemsIntegrations AvailableCustom Integration
CollaborationYesCollaboration ToolsCollaboration ToolsCollaboration ToolsLimited
PricingSubscription-basedPricing on RequestPricing on RequestSubscription-basedPricing on Request



  • Detailed HVAC estimating tools.
  • Integration with accounting and project management.
  • Cloud-based for easy access.
  • Advanced job costing and reporting.
  • Collaboration and communication features.

ThermoGrid is a software tool for organizing field service operations for HVACR, plumbing, and electrical companies. It was made to meet their specific needs. With strong features like a mobile offline app, scheduling, dispatching, client history tracking, inventory management, and service agreements, ThermoGrid can help you speed up your work and make more money. Overall, this is one of the best HVAC Estimating Software you can consider now.

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  • User-friendly interface.
  • Customizable templates for HVAC projects.
  • Integrates with QuickBooks for financial management.


  • Limited mobile functionality.
  • May not have advanced features for complex projects.

Wenduct and Wenpipe


  • Specialized for ductwork and piping estimation.
  • User-friendly interface.
  • AutoCAD integration.
  • Material cost tracking.
  • BIM compatibility for accurate modeling.

Wenduct and Wenpipe is a full-featured Construction Management Software made for Enterprises and Agencies. Wenduct and Wenpipe are end-to-end systems for Windows that are made by Wenduct and Wenpipe. This online Construction Management system has Quotes/Proposals, Labor Rates, What-if Analysis, and Data Import/Export all in one place for the General Contractor. Overall, this is one of the best HVAC Estimating Software you can consider now.


  • Specialized for duct and pipe estimating.
  • Offers 3D modeling capabilities.
  • Good for detailed and accurate estimates.


  • Narrow focus on duct and pipe work.
  • May require a learning curve for new users.
  • Potentially expensive.

Expert Estimation


  • Comprehensive HVAC estimating capabilities.
  • Database of HVAC materials and labor costs.
  • Customizable templates.
  • Real-time project tracking.
  • Integration with QuickBooks and other software.

Expert Estimation has three levels of great software for estimating job costs. With a number of tools, you can make accurate estimates that save time and are easy to change. Our software has great chat, email, and phone help that is available around the clock. There are also many ways to get trained. API lets users ask for info about a project. Expert Estimation lets you handle with confidence. Overall, this is one of the best HVAC Estimating Software you can consider now.


  • Comprehensive estimating features for HVAC projects.
  • Supports multiple project types.
  • Advanced reporting and analytics.


  • May be complex for beginners.
  • Potentially expensive for smaller businesses.
  • Requires a significant learning curve.



  • Cloud-based platform for estimating and takeoff.
  • Collaboration and document management.
  • Robust reporting and analytics.
  • Accessible from any device.
  • Pre-built HVAC templates.

Software that lets all skills and projects do takeoffs and estimates at the same time. If you want to save time, stop making expensive mistakes when planning, and get rid of paper plans, you’re in the right place. STACK helps you work together better and give more exact estimates, so you can focus on what’s important: your bottom line. Thus, this is one of the best HVAC Estimating Software you can consider now.


  • Cloud-based platform for collaboration.
  • User-friendly interface.
  • Offers takeoff and estimating tools.


  • Limited customization options.
  • Subscription pricing can add up over time.
  • May not support all HVAC project types.



  • Accurate HVAC estimating tools.
  • Automated takeoff capabilities.
  • Integration with other construction software.
  • Cost and profitability analysis.
  • Vendor and subcontractor management.

Leading software for the service business, such as HVAC, Electrical, Plumbing, and General Contracting. For a business to be great, it must have all of the MUST-HAVE features. Set up and send out dates Use our unique method for planning work to divide up tasks among the people on your team. Overall, this is one of the best HVAC Estimating Software you can consider now.


  • Advanced takeoff and estimating capabilities.
  • Integrates with other construction software.
  • Scalable for larger HVAC businesses.


  • Can be costly, especially for smaller companies.
  • Learning curve for new users.
  • Limited mobile support.

How to choose the right HVAC estimating software 

🔌 Compatibility: Ensure the program works seamlessly with the systems and hardware you already have.

🤝 User-Friendly Interface: To speed up the process of estimating, opt for software that is easy to understand and use.

📊 Accuracy and Precision: Prioritize software with robust calculation tools to ensure your figures are spot-on.

💰 Cost and Scalability: Consider your budget and whether the program can scale with your HVAC business needs.

📞 Customer Service: Select a provider with dependable customer service to assist with any issues or questions that may arise.


What is the most popular estimating method?

Top-down estimation

How is HVAC CFM calculated?

CFM = (fpm * area), where fpm is the number of feet per minute and area is the size of the area. To find the number of cubic feet per minute, replace the FPM figure with the squared area.

Kevin Hawk
Kevin Hawk
Specializing in crafting captivating list-based articles, Kevin dives into the world of software, tools, and apps, offering readers expert insights and recommendations. His keen interest in technology is matched only by his love for travel, which fuels his creativity and adds a unique perspective to his writing. With a finger on the pulse of the tech landscape, Kevin Hawk continues to be a valuable asset to Bollyinside's content team, providing a blend of expertise, passion, and wanderlust.


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