Keyboard shortcuts can greatly enhance your productivity when using PowerPoint. They make it easy to do things without having to stop what you’re doing to grab the mouse and move the cursor around the screen. The best PowerPoint shortcuts is a program that many people know and use, though their skill levels vary. Even if you think you are very skilled, you might be surprised by how many keyboard combinations you can use to make yourself even more efficient.
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Like shortcuts in Excel, these keyboard shortcuts allow users to do things faster by using their keyboard. The goal is not to remember every single key combination, which can be very hard. When making sales materials, each user has different needs, and you may find that some shortcuts work better for you than others. Below we have mentioned the best PowerPoint shortcuts.
Best Powerpoint Shortcuts
General Shortcuts:
Shortcut
Description
Ctrl + N
Create a new presentation
Ctrl + O
Open an existing presentation
Ctrl + S
Save the presentation
Ctrl + P
Print the presentation
Ctrl + Z
Undo the last action
Ctrl + Y
Redo the last action
Ctrl + X
Cut the selected item
Ctrl + C
Copy the selected item
Ctrl + V
Paste the copied/cut item
Ctrl + A
Select all items
Ctrl + B
Bold selected text
Ctrl + I
Italicize selected text
Ctrl + U
Underline selected text
Ctrl + F
Find text within the presentation
Ctrl + H
Replace text within the presentation
Slide Navigation:
Shortcut
Description
Ctrl + Home
Go to the first slide
Ctrl + End
Go to the last slide
Page Up
Go to the previous slide
Page Down
Go to the next slide
Ctrl + G
Go to a specific slide
Ctrl + Semicolon (;)
Display a blank black slide
Ctrl + Apostrophe (‘)
Display a blank white slide
Text Formatting:
Shortcut
Description
Ctrl + Shift + >
Increase font size
Ctrl + Shift + <
Decrease font size
Ctrl + Shift + F
Change font
Ctrl + Shift + P
Change font color
Ctrl + Shift + B
Apply bold formatting
Ctrl + Shift + I
Apply italic formatting
Ctrl + Shift + U
Apply underline formatting
Working with Objects:
Shortcut
Description
Ctrl + D
Duplicate the selected object
Ctrl + Shift + G
Group selected objects
Ctrl + Shift + H
Ungroup objects
Ctrl + Shift + N
Create a new slide
Ctrl + Shift + M
Insert a new slide
Slide Show Shortcuts:
Shortcut
Description
F5
Start the presentation from the beginning
Shift + F5
Start the presentation from the current slide
N
Go to the next slide
P
Go to the previous slide
B
Display a black screen
W
Display a white screen
Ctrl + P
Pen tool during the presentation
Ctrl + E
Eraser tool during the presentation
Best Powerpoint Shortcuts for Different Platforms
Windows Shortcuts:
Shortcut
Action
Ctrl+N
Create a new presentation
Ctrl+O
Open an existing presentation
Ctrl+S
Save the presentation
Ctrl+P
Print the presentation
Ctrl+C
Copy selected text or objects
Ctrl+V
Paste copied text or objects
Ctrl+Z
Undo the last action
Ctrl+Y
Redo the last action
Ctrl+A
Select all objects
Ctrl+B
Apply or remove bold formatting
Ctrl+I
Apply or remove italic formatting
Ctrl+U
Apply or remove underline formatting
Ctrl+D
Duplicate selected objects
Ctrl+X
Cut selected text or objects
Ctrl+K
Insert a hyperlink
Ctrl+M
Insert a new slide
F5
Start the slideshow from the beginning
F6
Switch between the slideshow and the thumbnail pane
Shift+F5
Start the slideshow from the current slide
Alt+F4
Close PowerPoint
Ctrl+F
Find text within the presentation
Ctrl+H
Replace text within the presentation
Ctrl+Shift+<
Decrease the font size of selected text
Ctrl+Shift+>
Increase the font size of selected text
Ctrl+Shift+C
Copy formatting of selected text or objects
Ctrl+Shift+V
Paste formatting of copied text or objects
Ctrl+Shift+D
Insert a new slide with the same layout as the current
Ctrl+Shift+F5
Start the slideshow from the current slide in a windowed mode
Ctrl+Shift+G
Group selected objects
Ctrl+Shift+U
Ungroup selected objects
Ctrl+Shift+P
Insert a new slide with a predefined layout
Ctrl+Shift+E
Open the Format Shape dialog box for selected shape
Ctrl+Shift+T
Open the Font dialog box
Ctrl+Shift+S
Open the Save As dialog box
Mac Shortcuts:
Shortcut
Action
Command+N
Create a new presentation
Command+O
Open an existing presentation
Command+S
Save the presentation
Command+P
Print the presentation
Command+C
Copy selected text or objects
Command+V
Paste copied text or objects
Command+Z
Undo the last action
Command+Y
Redo the last action
Command+A
Select all objects
Command+B
Apply or remove bold formatting
Command+I
Apply or remove italic formatting
Command+U
Apply or remove underline formatting
Command+D
Duplicate selected objects
Command+X
Cut selected text or objects
Command+K
Insert a hyperlink
Command+M
Insert a new slide
F5
Start the slideshow from the beginning
Shift+F5
Start the slideshow from the current slide
Command+F
Find text within the presentation
Command+H
Replace text within the
FAQs
What is F7 in PowerPoint?
Open your PowerPoint presentation and go into Edit mode. Press the F7 key on your keyboard to start the spell check. If you are using a laptop, you may need to hold the function key (Fn) while you press F7 to use the shortcut.
What does Ctrl F5 do in PowerPoint?
Shortcut on the keyboard: F5 With the push of a button, you can start a slide show from the beginning. In a classroom, Presenter View will be shown on the monitor, while the full-screen slide show will be shown on the projector screen.
What is Ctrl G in PowerPoint?
In PowerPoint, CTRL-G is a very useful keystroke that makes it easy to group shapes. By grouping shapes together, we can manage the group more easily than each shape on its own.
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