Best Smartsheet Alternatives 2024: expert recommendations

Find the perfect project management solution for your team.

The best Smartsheet alternatives is primarily known as spreadsheet software, but its application in project management has limitations. Its interface limits what can be done, which is a big problem given that modern project management puts a lot of stress on being productive. Smartsheet might not always be the best choice if you’re looking for a complete way to boost team production.

Smartsheet might be the right tool for you, though, if your goal is to handle a lot of data even if you have to work hard to sort through it all or if manual data entry is necessary for scaling business project portfolio management. But for the majority of users, using only cells and columns for everything is very inconvenient, especially when your company needs people to work together on projects.

Teams that work well together tend to do much better than others. Survey results are interesting because they show that the main reason workers and organizational leaders think projects fail is because there wasn’t enough collaboration. Below we have mentioned the best smartsheet alternatives.

Best Smartsheet Alternatives Comparison Table

FeatureMondaynTaskProofHubBasecampJira
TaskYesYesYesYesYes
ProjectsYesYesYesYesYes
CollaborationYesYesYesYesYes
File SharingYesYesYesYesYes
Time TrackingYesYesYesYesYes
Kanban BoardYesYesYesYesYes
Gantt ChartYesYesYesYesYes
CalendarYesYesYesYesYes
CommunicationYesYesYesYesYes
ReportingYesYesYesYesYes
PricingPaidPaidPaidPaidPaid
IntegrationYesYesYesYesYes
Mobile AppYesYesYesYesYes
CustomizationYesYesYesYesYes
User InterfaceModernModernModernSimpleModern
Customer SupportYesYesYesYesYes
Official LinkVisit WebsiteVisit WebsiteVisit WebsiteVisit WebsiteVisit Website

Monday

Best Smartsheet Alternatives

Features

  • Easy to use and visually appealing layout for managing projects and working together.
  • Boards and workflows that can be changed to help organize jobs and projects.
  • Integration with different tools and platforms makes the process run smoothly.

Monday.com is project management software that is designed to make users feel like they are part of a group. This is mostly because of how the user experience is set up. Monday is an application with a lot of pictures. All of its features link to a central “view” where team members can see an overview of important details and work together. Monday gets a lot of good reviews as an option to Smartsheet because of how well it organizes information. Users see a lot of information and decide how to deal with it by using kanban boards, job lists, timelines, and other tools.

The all-important Gantt chart is not on that list of project management tools, which is a shame. Monday’s visuals are what make it stand out, but many users feel stuck because the graphics can be distracting or hard to understand. These people have said that the visuals are too much and that clarity is traded for looks, which could hurt important things like managing resources, keeping track of time, and planning projects. Currently, this is best smartsheet alternatives you can consider now.

Pros

  • Intuitive and user-friendly interface.
  • Robust project management features.
  • Integration with various third-party tools.

Cons

  • Limited customization options.
  • Pricing can be expensive for larger teams.
  • Lack of advanced reporting and analytics features.

nTask

Best Smartsheet Alternatives

Features

  • Task management, team collaboration, and time tracking are all included in this all-in-one project management system.
  • Built-in Gantt charts help you see the timeline of a job.
  • The ability to keep track of issues and handle risks.

nTask was made for teams of all sizes and from all kinds of fields. It is mostly about managing tasks and even has tools for managing meetings. Many Smartsheet options only let you make one task at a time, but nTask lets you make tasks that happen over and over again. What’s the best? You can use nTask for free! You might not get all of the features with the free version, but the Gantt charts and dashboard views make it tempting to update. The calendar is another nice feature that makes it easy for team members to see their process and keep track of when tasks are due.

The tools that nTask does have are very useful and can be used by any kind of user. Still, nTask doesn’t have a lot of project management tools. For example, nTask doesn’t have any ways to track expenses, manage time, or control resources. Because of these gaps, project plans and reports are often not complete and don’t show the whole picture. Thus, this is best smartsheet alternatives you can consider now.

Pros

  • Comprehensive task management capabilities.
  • Affordable pricing plans.
  • Integration with popular productivity tools.

Cons

  • Limited project management features.
  • Lack of advanced automation options.
  • Less suitable for complex and large-scale projects.

ProofHub

Best Smartsheet Alternatives

Features

  • All-in-one project management software that lets you handle tasks, work with your team, and share documents.
  • Project workflows and job dependencies that can be changed.
  • Features for keeping track of time and making reports.

ProofHub is thought by many to be one of the more user-friendly options to Smartsheet. Not only was it made for people who are just starting out, but it also gives you tips and tricks along the way. This makes it a great choice for teams whose members don’t know as much about standard project management techniques. It helps that the software is designed to make it easy for managers, team members, and clients to find their way around and talk to each other. This means that everyone can easily stay up to date, give approvals, give feedback, and ask for changes. That keeps people from switching back and forth between the tool and their email all the time.

ProofHub is known for being “glitchy,” which means that many of the great features it has for managing tasks, tracking time, and managing resources don’t always work. For example, jobs and messages often go away, which slows down the work of everyone. ProofHub also doesn’t have spending tools, so budget plans and reports have to be done somewhere else, even though budgeting is a big part of planning. Currently, this is best smartsheet alternatives you can consider now.

Pros

  • All-in-one project management solution.
  • Collaborative features such as discussions and file sharing.
  • Gantt chart and time tracking functionalities.

Cons

  • Learning curve for new users.
  • Lack of integration options with other tools.
  • Mobile app can be slow and buggy.

Basecamp

Best Smartsheet Alternatives

Features

  • Simple and easy-to-use tool for managing projects.
  • Centralized hub for conversation and working together.
  • There are tools like to-do lists, file sharing, and managing your schedule.

Basecamp is an option to Smartsheet that bills itself as a tool for teams that work in different places. That means that when it comes to important project management features, it puts teamwork high on the list. It does this by putting all the information about your project in its tool for planning projects. This helps you stay organized. Currently, this is best smartsheet alternatives you can consider now.

It also lets people share files, post on message boards, and talk to each other in group chat rooms, no matter where they are working. A client portal is a great way to bring all of the project’s partners together and keep them informed and in touch with the project team. Aside from that, you can use the to-do lists, task scheduling, and project reports to keep track of your work.

Basecamp has basic project management tools, but it doesn’t offer recurring task management or time tracking with activities. This puts it behind the other Smartsheet alternatives on this list. Even though the software is all about working together, there is no chat function. Still, many of the project management tools it offers don’t do what they say they will.

Pros

  • Simple and intuitive interface.
  • Excellent communication and collaboration features.
  • Easy file sharing and document management.

Cons

  • Limited project management capabilities.
  • Lack of advanced task tracking and reporting features.
  • No built-in time tracking or Gantt chart functionality.

Jira

Best Smartsheet Alternatives

Features

  • Strong tools for keeping track of issues and projects.
  • With scrum and kanban boards, you can handle projects in an agile way.
  • Integration with tools that help software teams create and work together.

Agile teams that work on software development tend to use Jira instead of Smartsheet. It has kanban boards, which help with scrum, sprints, and cleaning up the mess. Powerful reporting tools give agile teams the information they need to react quickly to changes. Jira is a product of Atlassian. It started out as a way to track things, but now it can also be used to build software and track problems with it. With the start of the Atlassian Marketplace, developers now have a place to make plugins that make the Smartsheet alternative more useful. Overall, this is best smartsheet alternatives you can consider now.

It’s not all roses, though. For example, the mobile app is just a shadow of the web version of the tool, which is more powerful and works better. Users say that some of the connections don’t work well, and that when downloading Jira’s graphical reports as images, the quality seems low, making them hard to read. Even though the user interface can look busy and some of the task management features are hard to use, the agile community has gotten behind this tool.

Pros

  • Powerful issue tracking and bug management features.
  • Extensive customization and integration options.
  • Advanced reporting and analytics capabilities.

Cons

  • Steep learning curve, especially for non-technical users.
  • Complex setup and configuration.
  • Higher pricing plans compared to other alternatives.

FAQs

Is there something better than Smartsheet?

Google Sheets is one of the simpler options to Smartsheet. It’s a free spreadsheet tool from Google that can be used for many things, like keeping track of data and even running projects. Google Sheets is based on the same idea as Excel, but it is easier to use and looks better.

Does Google have something like Smartsheet?

Smartsheet and Google Sheets are two of the most widely used online spreadsheet apps. Both Excel and Google Sheets have a lot of tools and features for making, updating, and sharing spreadsheets, but there are some key differences.

Does NASA use Smartsheet?

The GSA, NOAA, Department of Energy, NIH, Veterans Administration, Department of Defense, Department of Agriculture, and NASA JPL are all using the tool right now. Visit www.smartsheet.com/government to find out more about Smartsheet Gov.

James Hogan
James Hogan
James Hogan is a notable content writer recognized for his contributions to Bollyinside, where he excels in crafting informative comparison-based articles on topics like laptops, phones, and software. When he's not writing, James enjoys immersing himself in football matches and exploring the digital realm. His curiosity about the ever-evolving tech landscape drives his continuous quest for knowledge, ensuring his content remains fresh and relevant.

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