Best To-do List Apps 2023: organize tasks and meet deadlines

a list of tasks that a person must complete or perform.

The best To-do List Apps from cloud office suites to project management tools, there are a lot of software tools that can help with different tasks, But, sometimes it can be hard to do everything on your to-do list at once, especially if you are multitasking and have to deal with multiple clients, deadlines, and priorities at the same time.

Also, sometimes other software tools are great for focusing on a single task but not the best for getting an overall picture. These problems are easy to solve, though, because there are a lot of software packages that are made just for task management and make it easy to organize your workload and workflows.

The result is a better ability to handle complex tasks, especially for single projects with many needs and requirements, as well as for dealing with multiple projects that each have their own needs. Below, we have mentioned the best To-do List Apps.

Best To-do List Apps


Best todo list apps


  • Share any list you create as a viewable or editable page.
  • Export Workflowy notes to use elsewhere.
  • Update notes on the go from your phone with the free app.

WorkFlowy can be accessed through a web interface or through desktop apps for Windows, macOS, and Linux, as well as apps for smartphones (iOS or Android). WorkFlowy is one of the few to-do list apps we’ve looked at that has a native app for Linux, which is a good thing. Currently, this is one of best To-do List Apps.

The main job of the WorkFlowy app, which is to make and manage to-do lists, is done very well. The app is easy to use because the user interface is clear and easy to understand. The nested-list feature makes it fun to plan your workflow, or at least it did when we were testing it.


  • Easy to use
  • Transparent pricing
  • Mobile apps
  • Linux app available


  • Expensive
  • Limited features
  • No offline access


Best todo list apps


  • customizable alarms
  • sortable online to-do lists
  • sync data across any platform
  • organize tasks by folders

Toodledo is a great choice if you want a list of things to do that does its main job well. But it doesn’t have the same kind of task management features that many other apps do. Overall, this is one of best To-do List Apps. If you need some details then visit its official website.

You can use Toodledo through the website or the app on your phone. The apps are easy to download on both iOS (Apple App Store) and Android devices (Google Play Store). There isn’t a built-in desktop app, but you can use a third-party desktop client as a workaround.

Toodledo has a pretty old-fashioned user interface for no clear reason. It has an old-fashioned look that most modern apps don’t have. Even though that isn’t a bad thing about the app, it is worth pointing out.


  • Free version available
  • Very customizable
  • Mobile apps available
  • Location-based alarms


  • Limited collaborative features
  • Outdated user interface
  • Slow mobile app

Things 3

Best todo list apps


  • set a time and Things will remind you
  • automatically repeat to-dos on a schedule you set
  • a special place for your evening plans

Things 3 is a good choice if you want a useful app for managing tasks that was made just for Apple users. The app is well-made and has the right tools to help you organize and keep track of your tasks. For now, this is one of best To-do List Apps.

The fact that there is no free version of the Things 3 app is a flaw. The app costs money, but you only have to pay for it once. This is one of its main benefits. When you think about it, most competing to-do list apps require monthly or annual subscriptions that cost more in the long run than a one-time cost.

The Things 3 app is a great way for Apple users to keep track of their tasks. It’s easy and fun to use because it has a sleek user interface. The one-time purchase is good because you only have to pay for it once. But we think the Things 3 app would be better if it was available on platforms other than Apple’s, like Android, or at least had a web interface.


  • Stellar user interface
  • One-time purchase
  • Free trial available


  • No free version
  • No Windows version
  • No web-based interface
  • Lacks collaboration features

Remember the Milk

Best todo list apps


  • allows users to create multiple task lists
  • Added tasks can be edited (or not) to include various fields
  • locations can be added

Remember the Milk is a good app for making to-do lists and keeping track of tasks. It’s easy to use and does a great job at what it’s meant to do. Currently, this is one of best To-do List Apps.

Remember the Milk has a free version that anyone can sign up for, just like most other task management apps. But this version isn’t as good as the paid version of the app, which has more features. The free version is great if you want a simple to-do list app without advanced task management features, like getting a text message as a reminder instead of a reminder in the app.

With its clean interface, Remember the Milk is very easy to use. As a first-time user, the app even has tutorials to help you learn how to use it. You can use it on the web or get the iOS or Android app for your phone.


  • Easy to use
  • Extensive third-party integration
  • Reasonably priced
  • Works offline


  • Laggy mobile app
  • Weak customer support
  • Slow syncing
  • No monthly plan

Google Tasks

Best todo list apps


  • combines Google Calendar and Google Assistant reminders in one place
  • You can use Google Tasks to create to-do lists
  • set a due date and time
  • tick off tasks from your list when completed

Google Tasks is a great app to use if you need a simple way to keep track of your tasks. It’s free for anyone with a Google account, which is the vast majority of people who use the internet. The platform works well with other Google apps and has an easy-to-use interface. But we saw some problems, like the fact that there were no ways to work together.

You can use Google Tasks as a stand-alone app or as an extra feature on some Google services, like Gmail and Google Calendar . Google Tasks is easy to use because you can get to it in different ways. It works on both Android and iOS, and you can use it on other devices with a Chrome browser extension. Overall, this is one of best To-do List Apps.

Google Tasks is a good app for managing tasks if you want something simple. You should look at other apps if you want more advanced task management features, like advanced project management and collaboration within the app. We think personal use is the best way to use Google Tasks.


  • Entirely free
  • Intuitive interface
  • G-Suite integration
  • Reminders and notifications


  • Minimal features
  • Doesn’t support attachments
  • Doesn’t support collaboration


Best todo list apps


  • heavily inspired by RPG games
  • the actions and tasks you perform help you gain experience points and level up
  • the app embodiment of turning your life into a video game

Most apps for managing tasks feel pretty bland and boring, but Habitica is not one of them. The unique thing about the task management app is that it looks like a role-playing game to help keep users motivated. Currently, this is one of best To-do List Apps.

This makes the app stand out by making managing tasks a more interactive process. It’s a tool that’s very useful and a lot of fun to use. We’re talking about getting rewards when you finish tasks, which lets you get things like special armour and strange pets.

Habitica is also different from most task management apps because it is open source, which means that any developer can add to it. Because it is open source, the app can be changed in many ways and has more features than other task management tools. It can be used on both iOS and Android devices.


  • Extensive features
  • Interactive user interface
  • Very customizable
  • Free to use


  • Complex user interface
  • No desktop apps
  • App feels distracting

How to consider the Best To-do List Apps?

Even though our long list of to-do list apps included at least eleven platforms, there are still a lot of other options to think about. This is because different software does things in different ways, so you have to find the one that works best for your team. We’ll give you some alternatives to the ones above to see if they can help you manage your to-do lists better.

How we tested the best to do list apps?

To find the best apps for making to-do lists, we first signed up for an account with the software platform, whether it was a download or an online service. Then, we put the service to the test to see how the software could be used in different ways and situations. The goal was to see how useful each software platform’s basic tools were and how easy it was to get more advanced tools to work.


Which to do list app is best for you?

Before you decide which to-do list apps to download and use, you should first think about what you need, since free platforms may only offer the most basic features. If you need more advanced tools, you may find that a paid platform is worth the money because it makes your team more efficient. This is especially true if you need it for teamwork.

Todoist is one of the most inexpensive and easy-to-use apps for managing projects and getting things done. Its interface is very easy to understand and use. Its free version has enough features to get you started, like setting priorities, setting due dates, and working with other people.

Amy Hinckley
Amy Hinckley
The Dell Inspiron 15 that her father purchased from QVC sparked the beginning of her interest in technology. At Bollyinside, Amy Hinckley is in charge of content editing. Emma's interests outside of working include going for bike rides, playing video games, and watching football when she's not at her laptop.


Must Read

- Advertisment -