In this article, we will show you how to get most out of Calendar app in iOS 16. Almost everyone is familiar with the term “calendar app“. The term is used at work, with family, and by productivity and business-oriented influencers. Calendar apps are also often referred to as scheduling app, productivity app, and time management apps. The name alone reveals that a calendar app provides a viable calendar for individuals or businesses.
To fully understand calendar apps, you need to know what they claim to do. All calendar apps should offer the same standard features and functionality. Once you know all the features of calendar apps, you can choose the best options. But iPhone’s calendar app comes with lots of feature with these feature you can use your calendar app like pro on iPhone. Below we have mentioned the steps to get most out of Calendar app in iPhone.
How to Get Most Out of iPhone Calendar app
Connect Calendars, Sync Faster
Apple Calendar has two functions. First, it can be an online calendar that you use to create and manage appointments and sync between your devices. It can also act as a calendar client app, which means you can use it to view calendars you’ve created elsewhere, such as in Google Calendar or Microsoft Exchange. You can also link multiple calendars together and color-code them. On a Mac, go to Calendar > Accounts and follow the instructions to connect a calendar. On a mobile device, tap Calendar > Add Calendar and follow the instructions.
The first time you connect a new calendar, you won’t immediately see all the calendar entries from the other service in Apple Calendar. This is because the apps only sync every 15 minutes by default. You can speed this up by going to Calendar > Settings > Refresh Calendar and selecting the frequency you want.
Let Someone Else Manage One of Your Calendars
Apple Calendar has a feature called “Delegate” that lets you share a specific calendar with someone else so they can manage it. The idea is to allow a personal assistant to add and edit events in your calendar, track responses to invitations you send, and so on. However, this feature has one major drawback. It does not work with iCloud calendars. It’s actually meant for Microsoft Exchange calendars.
Fortunately, there is a workaround. If you want to share an iCloud calendar, you can grant someone access to view and edit it. To share an iCloud calendar, press the Calendar button next to the green Full Screen button. Click on the calendar you want to share. You can then enter the name or email address of the person who needs to be listed in your Contacts app for the share to work. You’ll know the calendar has been shared when a radio icon appears next to it. Note that only one person can edit a shared calendar at a time.
Share a Read-Only View of a Calendar
Another way to share a calendar is to make it visible to others without giving them the possibility to change anything on it. For this purpose, you need to publish the calendar. Select the calendar you want to share and click the box next to “Publish” to the right of the calendar’s name on a Mac. You don’t have to be on a Mac. You can also share a calendar from an iPhone or iPad.
The app generates a URL that you can share with others. You can copy and paste the URL or use the “Share” button to send it to someone in another way. If you don’t see the URL right away, close the small window and open it again. It should now appear.
Get to Your Calendar Without Your Apple Device
What would you do if for some reason you were disconnected from your Apple devices (lost, stolen, etc.) and needed to see the details of your calendar? Did you know that you can log in to iCloud.com and view your calendar there?
Go to iCloud.com with any web browser and sign in with your Apple or iCloud ID. For web access to work, your Apple calendar must be synced with iCloud. Check this on a Mac or mobile device by going to Settings > iCloud and making sure that syncing with Calendar is enabled.
Get Notice of When to Leave and Directions
When you enable location services and add an address to a calendar event, Apple Calendar can tell you when it’s time to leave based on directions in Apple Maps and current traffic conditions. It will also get the directions at the right time.
In the image, you can see that the app suggests driving instead of walking, biking, or using public transportation. These options may vary depending on your location. If you don’t see any options, the app defaults to the car.
Automatically Open a File Before an Event
Suppose you have a weekly recurring meeting and are forgetful about setting an agenda and writing down the goals for the meeting. When you create the calendar appointment for the meeting, you can also set a custom reminder that opens a file (like an agenda template) as many minutes before the meeting as you want.
To set up this trick, select Custom Reminder when setting up the appointment, and then select Open File. Then select the file you want to open. Another option is to send an email. This trick is great for preparing meetings, but also for updating regular reports, scheduling time to create an invoice and other recurring tasks.
Show or Hide All-Day Events
Does your calendar sometimes look so cluttered that it’s not very effective? You may already know that you can show and hide individual calendars, such as the work calendar and the personal calendar, to help you focus. Did you know that you can also temporarily hide or show all-day events? In the Mac app, go to the menu bar and choose View > Show All-Day Events. Make sure the check mark is visible when you want to see them, and vice versa when you want to hide them.
See Scheduled Events From the Year View
Sometimes it’s very helpful to zoom in on the year view of your calendar, for example, when you’re trying to select dates for an event well in advance. However, if you look at the whole year, you can’t see what’s scheduled for each day. With Apple Calendar, you can, even if you can only see one day at a time. Just click on any date to see a brief summary of the events scheduled for that day.
Final Words
We hope you like this article on How to Get Most Out of Calendar app on iOS 16. Simply making an appointment helps to set aside a date and time for a specific activity. Not only is it helpful to set a specific date and time for meetings and doctor’s appointments, but you can also use this strategy to make time for friends or complete certain tasks on your to-do list.
I hope you understand this article, Get Most Out of Calendar app in iOS 16.
