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Check How to alphabetize data in MS Excel
One of the most common ways to sort in Excel is alphabetical sorting. Whether it’s a list of names, companies, or email addresses, sorting helps you organize and track your activity. Today we’ll help you with that by showing you how to sort alphabetically in Excel for both rows and columns. While there are several ways to sort alphabetically in Excel, the most consistent is the sort feature in the Data section of your ribbon. The pillars run vertically, up and down.
Most spreadsheet programs mark column headers with letters. So rows are the opposite of columns and run horizontally. The lines are numbered, not labeled. An easy way to remember the difference between columns and rows is to think of real-world scenarios. A pillar in a building is a tall, vertical pillar, while the rows in a cornfield are long walkways.
Spreadsheets are organized by worksheets in a workbook, and in each worksheet you will find a collection of cells that contain data. Cells in a spreadsheet are arranged in a grid defined by columns and rows.
How to Alphabetize Data in MS Excel
Sort columns alphabetically in Excel
Columns are the most common way to sort alphabetically in Excel, and therefore the easiest. You can do it in less than ten seconds. Here’s how to put columns in alphabetical order in Excel:
- Open the “Data” tab on the ribbon and hit “Sort & Filter > Sort”.
- Choose your column from the “Sort By” dropdown.
- Check “My data has headers” if needed and set the sort dropdown to “A to Z”.
- You can of course also change this to Z to A or a custom list type if you like. Just hit “OK” when you’re done.
- Enjoy your alphabetical list in Excel.
Alphabetize a column in Excel
With a quick tweak, you can also sort Excel alphabetically by row. That is how:
- Open the “Data” tab of your ribbon and hit “Sort & Filter > Sort”.
- Check “My data has headers” if necessary and press the “Options…” button
- Change the sort options to “Sort Left to Right” and press “OK”.
- Change the “Sort By” dropdown to your row.
- Change the “Order” dropdown menu to “A to Z” and press “OK”.
- Excel will instantly alphabetize your row to match your preference. You can of course sort from Z to A if you want.
Sort alphabetically in Excel using shortcuts
There is an easier way to reorder cells that is more suitable for smaller batches of data. The shortcuts A – Z or Z – A in Excel reduce the process to a few quick clicks. Here’s how to use them:
- Select the column, open the “Data” tab on the ribbon and click “Sort & Filter > AZ / ZA”
- You can select a column or row by clicking its letter or number on the edge of the sheet.
- Check “Continue with current selection” and press “Sort”.
- Alternatively: Hit the AZ icon on the tab Again, you need to make sure your data is selected first, “Home”, then “Sort A to Z / Sort Z to A”.
- Again, you need to make sure your data is selected first.
Final words: How to alphabetize data in MS Excel
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