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How to Backup Files to Cloud Storage

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Check How to Backup Files to Cloud Storage

Cloud storage is a very different approach than backing up to a hard drive or archiving to DVD. Your files are not in your own hands, you entrust them to another server for storage. Cloud storage has the immediate advantage of being much more secure than hard drive backups because your data is stored in a different location. This means they are not at risk of damage, theft, or loss like a small hard drive. Most cloud storage providers store multiple copies of your files to protect them in case a single drive or server fails.

They also often keep older versions of your files, so you can restore a document to its original state before unwanted changes were made. With cloud storage, all your valuable data, such as photos, music, and documents, is uploaded over the Internet to a storage provider’s servers. Some of the most popular cloud storage services are Dropbox, Google Drive, and Microsoft OneDrive. They offer a secure online alternative to backing up data to a hard drive.

How to back up files to cloud storage

How to backup your computer to Google Drive

  • Install the Backup and Sync utility, then launch it and sign in to your Google account. If you don’t configure backup during the initial setup, click the Backup & Sync icon in the system tray, followed by the three-dot menu > Preferences.
  • On the My Computer tab, choose the folders you want to keep backed up. This shows common locations, but you can add as many as you like using the Choose Folder link. You can also click on the My Computer text to give it a more descriptive name.
  • Click the Change button to decide if you want to back up all files or just photos or videos. Under Advanced Settings, you can also choose to ignore files with certain extensions.
  • If you also want to back up removable devices, click the USB devices and SD cards text to choose which ones to back up.
  • As long as Backup and Sync is active, the chosen folders will be backed up. You must enable Open Backup and Sync at system startup in the Settings tab so that it runs every time you start Windows.

How to back up your computer to OneDrive

  • In Windows 10, OneDrive should already be installed. You can check it through the icon in the system tray or by searching for it in the Start menu.
  • If you don’t have it, download and install OneDrive, then sign in with your Microsoft account.
  • Click the OneDrive icon in the system tray, followed by Help & Settings > Settings to open its options panel.
  • Switch to the Backup tab and click Manage Backup. This will open a new window where you can choose to back up your Desktop, Documents and/or Pictures folders. Unlike Google Drive, you can’t choose other folders to back up.
  • Click Start Backup to run a backup now. Once this is complete, OneDrive will continue to back up your files to your chosen folders.
  • Also on the Backup tab, check the box under Photos & Videos if you want to back up pictures and videos from removable devices. Check the box under Screenshots to back up screenshots as well.
  • Finally, make sure you have Start OneDrive automatically when I sign in to Windows turned on in the Settings tab so you don’t have to open it manually to run backups.

How to back up a computer to Dropbox

  • If you don’t already have the app installed, download and install Dropbox, then sign in.
  • Click the Dropbox icon in the system tray, then select your profile picture and choose Preferences from the menu that appears to open Dropbox options.
  • Select the Backups tab, followed by the Configure button.
  • You will see a new window where you can choose to back up your Desktop, Documents, and Downloads folders. Select the ones you want to back up, then hit Set again.
  • Dropbox will ask you to start a free trial of Dropbox Plus; press Continue with Basic followed by Yes, continue to decline this. Just keep in mind that if you run out of space on Dropbox, the backup will stop.
  • Dropbox will start backing up your folder and keep you updated on the progress. However, this will not work if you have backed up the same folder to another cloud storage provider.
  • On the General tab, check the Start Dropbox at system startup box to have it run all the time.

Final remarks: How to Backup Files to Cloud Storage

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James Hogan
James Hogan
James Hogan is a senior staff writer at Bollyinside, where he has been covering various topics, including laptops, gaming gear, keyboards, storage, and more. During that period, they evaluated hundreds of laptops and thousands of accessories and built a collection of entirely too many mechanical keyboards for their own use.


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