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Check How to collect data with Google Forms
For both individuals and businesses with a Google account, Google Forms is a completely free survey tool. One of the best free form builders (opens in a new tab) available on the market has no restrictions in terms of surveys, questions or answers. Also, the software has great tools for teamwork. However, Google Forms does have some major drawbacks. There are only a few different question types available, the survey logic isn’t very robust, and there isn’t a lot of flexibility to customize the forms. With this free program, you get what you pay for.
How to collect data with Google Forms
Create your questions
First, create your questions. For a short form, like a web contact form that collects an email address, name, and message, you can probably compose your questions directly in a Google Form. But for longer surveys or quizzes, I prefer to write my questions first in a Google Doc. I think this helps me focus on the wording of each question. Ask only the questions you really need answered.
What action will you take based on the answers? Do you really need to know each respondent’s phone number, email address, and mailing address? Can you skip questions? For example, when viewing responses in a Google Sheet, you may notice that the first column contains the date and time each response was submitted, so you can skip fields you might have used on a paper form to track the date and/or time a form was completed.
Create your form
Next, go to https://forms.google.com on a desktop browser and select the button at the bottom right to create a new form. Add a title and description for your form, then enter your questions. Add new questions with the + to the right of your form. And add text, images, videos or section breaks, as you like. Change the question type by choosing an alternative from the dropdown list at the top right of each question area. To turn your form into a quiz, choose the cogwheel at the top right (to the left of the Submit button), select the “Quizzes” tab, and move the slider to “Make this a quiz.” Review the rating posting options and modify what respondents can see here. Then save your settings.
You can set up your form so that not everyone has to answer every question: Forms allow you to skip a section of questions, based on a person’s response to a drop-down or multiple-choice question. For example, if a person answers “No” to “Do you use a laptop?”, you can configure Forms to move on to the next section of questions. To do this, when on a dropdown or multiple choice question, choose the three vertical dots (to the right of the ‘required’ slider), then choose “Go to section based on answer”, then specify the series of questions which will be done next. for each answer. If you want your form to be filled out only by other people in your G Suite organization, choose the cogwheel (to the left of “Submit” in the top right), then check the “Restrict G Suite users” box.
Submit your form
When you are ready to accept responses, select the “Submit” button in the upper right corner. Then choose one of six ways to share your form: email, a link, an embed code (to display on a web page), Google+, Facebook, or Twitter.
Receive and review responses
You can check the answers in at least three different ways. In the “Responses” tab of the form, you can view a summary of the responses or view each individual response. Or, select the Google Spreadsheet icon to view data in rows and columns with timestamps in spreadsheet format. You can choose to receive an email when you receive a response. On the Answers page, select the three vertical dots (to the right of the Google Sheets icon), then select “Get email notifications for new answers” to enable email notifications. This can be especially useful when you embed a Google form as a contact form on a website, for example.
Final words: How to collect data with Google Forms
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