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The How To Copy and Paste Without Formatting Text
Have you ever had a problem with formatting texts that you paste from a website into your Microsoft Word? The entire text that you paste may be recognized as a header, but you may have other formatting issues as well.
Deleting and reformatting everything by hand can sometimes take too long. That being said, there is a way to paste unformatted text and this article will teach you several ways to do that.
Let Notepad help you
Windows Notepad is the most basic text editor you can use. It doesn’t recognize any headers, colors, or other formatting options, so every text you paste into Notepad will be in the basic format. However, the text that you pasted into Notepad will still need manual formatting in Microsoft Word. Copy your text, then paste it into Word. Select the headers, colors, and other formatting features you want.
Microsoft Office Special Paste
Microsoft Word is a complex and high quality text formatting program with Special Paste as one of its main features.
You can use Word to format pasted text in three different ways.
- Keep source formatting – This option will keep the original formatting of the text you copied. This includes colors, letter sizes, headers, footers, and other features. You can use Ctrl + K when pasting, instead of Ctrl + V.
- Merge formatting – This option will format the text you copied according to the rest of the text in your Word file. This is useful when you want to add a quote or a section of an existing item to your text document. Use Ctrl + M to paste to merge the formatting.
- Keep only text – Use this option if you only need the text and not the original format. The text you paste will appear as basic text with no header, no color change, etc. Press Ctrl + T to paste your base text.
The little bubble that appears when you want to paste something will ask you what type of formatting you want to paste. You can also use the “Paste Special” option (upper left corner) and keep the text you pasted exactly like the original.
Use PureText to speed things up
The previous solutions work but you have to set everything manually every time you paste something. If your job requires a lot of copy and paste, you might be better off with a small program that does everything automatically. PureText is one of the best tools for the job. It’s a free Windows program that automatically copies and pastes any text you want into a Notepad file.
PureText does not require installation since it is a dedicated Windows program. You need to download and unzip it, and you’re good to go. It is ideal for editors and people who format a lot of text.
Use dedicated browser extensions
We all know that Chrome, Firefox, and other browsers have a lot of extensions designed to make browsing the internet easier and more enjoyable. Copy Plain Text 2 is here for Firefox users. It will allow you to copy any text without formatting. Add it to the browser and configure it according to your preferences to reduce your formatting time.
The Chrome extension is called Copy to Plain Text and works like the FireFox version. However, it doesn’t have any shortcuts which can be a problem if you copy a lot of pages.
Mac and Linux users
Removing formatting from copied text is also possible on Mac and Linux, but the process is a little different.
macOS
- Press Shift + Option + Command + V simultaneously to paste the copied text without changing the format.
- Use TextEdit (the Mac version of Notepad) to manage and paste your text into the basic shape. Choose “Format> Make Plain Text” or hold Command + Shift + T to paste it directly.
- If you want to make this the default method for pasting text throughout the system, go to “System Preferences> Keyboard> Keyboard Shortcuts> Application Shortcuts” and select the “+” icon to add your shortcut. Look for the “Application” box and select “All applications”. Next, locate the “Menu Title” box and type “Paste and Match Style”. Finally, find the “Keyboard Shortcut” box and type “Command + V.” Click on “Add”.
Linux OS
- The latest versions of Linux allow you to paste unformatted text by pressing Ctrl + Shift + V.
- Paste the text into a text editor like Gedit, and it will remove the text from any formatting. Similar to what Notepad does on Windows.
- Use the same extensions available for Chrome or FireFox.
Congratulations, you are a master of collage
Use the methods explained above to paste any text without formatting. They will speed up your work considerably because you won’t have to reformat everything manually. Show your boss and coworkers at work how the pros do it.
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