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With Google Drive, you can store files in the cloud and easily share them with others. Open any file in Google Drive, click the Share button and you will get a URL (link) for others to access your file. This is well known, but Google Drive has plenty of URL tricks up its sleeve that make those simple Drive links even more powerful. Google Drive includes a built-in web viewer so users can view their shared files, from Microsoft Office documents to videos and AutoCAD drawings, right in their browser. You can use this web viewer to view files online without downloading the files to your computer.
Have you ever shared a file with a student or colleague and instructed them to go to File>Copy and instead start writing on the document as if it were their own? Since Google Classroom solves this problem with students, this is mainly a trick that comes in handy when sharing with adults or on your website or blog.
Share a copy of a Google document automatically
This trick works in Google Docs, Google Sheets, and Google Slides.
- Open the Google Drive document that you want to share.
- Click the blue Share button at the top right of the document.
- In the Share with People and Groups dialog box, click anywhere in the Get Link box as directed by the notice.
- Take the link from the document with a click on Copy link. You can send this link to anyone via email or any other means and they can then view, comment or edit the document. You can configure access by choosing between Viewer, Commenter or Editor with a click on the little down arrow on the right.
- Copy and paste the shared link into an email. Now remove everything after the forward slash in the link and insert “copy”. Edit this small part of the whole link just a part. If you make any other changes, it will be displayed as an error page to your recipient.
- Send the email and your work is ready. When the recipient clicks the link, it takes them to their Google Drive screen that prompts them to make a copy of your document.
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