Through this article we will try to teach you Make QR Codes on MS Office with QR4Office. A QR code is a type of barcode that is easily read by a digital device and stores information as a series of pixels in a square grid. QR codes are commonly used to track information about products in a supply chain, and – since many smartphones have built-in QR readers – they are often used in marketing and advertising campaigns. More recently, they have played a key role in tracing coronavirus exposure and slowing the spread of the virus.
Suppose you are in Microsoft PowerPoint and you are presenting to a group of people at the end of your presentation that you need people to finish a review or you need them to go to a specific site. You can have people check the site url and type it on their phone. In any case, that takes up most of the day and people can write somewhere unacceptable and it probably won’t make it to your studio.
Rather, what it could do is show a QR code. People in your crowd can hold your phone and then effectively navigate to that URL you need to share using a QR code. QR codes are not locally accessible in MS Office, which means that they do not emerge from the container with Word Excel or PowerPoint. Below we have mention the steps to Create QR Codes on MS Office.
How to Use QR4Office to Create QR Codes on MS Office
How to Create a QR Code
To create a QR code, you will need the following:
- Windows 10 version 16299 or higher
- Microsoft 365 subscription
- Microsoft Word / PowerPoint / Excel
Download the QR4Office Plugin
- The first step in creating a QR code is to download the QR4Office plugin. Here’s how to do it:
- Launch one of the Microsoft Office packages (Word, PowerPoint or Excel)
- On the ribbon, click the Insert tab.
- If you are using Microsoft 2016 or later, click the Get Plugin option and a new window should open. For Microsoft 2013, click the Store option.
- In the search bar, enter a query for QR4Office.
- When the results appear, select Add to include the add-in in the Microsoft tool.
Creating QR Codes With QR4Office Plugin
- To use the QR4Office add-in, you must start it in one of the Microsoft Office packages. Here’s how to do it:
- On the ribbon, click the Insert tab.
- If you are using Microsoft 2016 or later, click the drop-down menu next to My Add-ons. For Microsoft 2013, click the drop-down menu next to My apps.
- Select the QR4Office plugin to start it. The plugin should open with a taskbar to the right of the Microsoft tool.
- The first item in the QR4Office tool should be a drop-down menu. From the drop-down menu, select http: // or https: // for web links, mailto: for emails, tel: or sms: for phone lines, geo: for locations, and custom to create a unique QR code.
- To the right of the drop-down menu, enter the URL or text of the QR code.
- Most QR codes are black and white. However, with the QR4Office plugin, you can change the color. Select the preferred color of the QR code by choosing from the color palette or by inserting the RGB color code.
- Click Set Color after choosing the preferred color.
- To select the size of the QR code, drag the slider from left to right. When you change the size, URL or text of the QR code, it should be displayed in a preview box.
- You can set the percentage of QR code error correction by selecting the percentage from the drop-down menu. The error correction function ensures that the QR code can restore data if the code is damaged or dirty (useful when the code is in print) .Also at Guiding Tech
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- Click Insert to create the QR code in your Microsoft Office package.
- If inserting doesn’t work, right-click on the preview image and copy it. In the Microsoft Office suite, select Paste Special and select Paste as Device Independent Bitmap.
- You can also emulate step 11 to paste the QR code into other Microsoft tools like PowerPoint and Excel or embed it on a website.
Try the QR code
- Before using the QR code, it is important to test its functionality. You can do this with a mobile device. If you are using an iOS device, this is pretty straightforward as the camera has a built-in feature that allows you to scan QR codes when activated.
- For phones running Android 7.0 or earlier, download a third-party app to scan a QR code. However, for phones running Android 8.0 and later, Google Screen Search or Google Lens should work for scanning QR codes.
- Get Google Lens
- With that in mind, here’s how to test the QR code functionality.
- Launch a camera or QR scanner making sure the tool captures all 4 corners of the QR code.
- A pop-up window should appear to open the QR code. Click on it and if it redirects you to the website or inserted text, you can attest to the functionality of the QR code.
We hope our article on how to use QR4Office to Create QR Codes on MS Office will help you and resolve all your problems. You can scan QR code Codes on Android smartphones/tablet, iPhones, and various other platforms to make payments, search something on the web browser etc. You can also create QR code if you want to know how then follow the steps mentioned above.