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Pages, Numbers, and Keynote are part of the iWork productivity suite and allow users to password protect individual documents. In reality, this means that a document written in iWork for iOS, Mac OS X, or iCloud can be securely protected using built-in encryption and cannot be read or viewed on any other device without entering the set password. For example, you can set a password on a Pages document on your iPad or iPhone, then access it on your Mac through iCloud or native Mac OS X software, and it will ask you for a password, and vice versa.
Here’s how to use this great feature on any Apple device, including iOS, iCloud, and Mac, whether you’re using Pages, Numbers, or Keynote.
How to set a password for iWork documents in Pages for iOS on iPad and iPhone
All iWork apps on iOS allow password protection of specific documents, here’s how to use this security feature on iPad or iPhone:
- Open the document you want to password protect on any of the pages.
- Touch the wrench icon to access settings
- Choose “Set password”, enter password and hint to protect document instantly
The settings take effect immediately, and if you close the document, you will find that the preview is replaced with a little lock icon indicating that it has been password protected. This is the same in Pages.
Trying to open the document now from any platform will require a password:
This means that if you set a password from iOS, then email the document and try to open it from a Mac, that password will be required. Similarly, if you save the document from an iPhone or iPad to iCloud, accessing it from any other device through iCloud will also require the password.
How to set a password for pages and documents on Mac
Just like on iOS, you can also set passwords on iWork files from Mac. Here’s how:
- Open the Pages app or the Numbers app and open the document for which you want to set a password
- Pull down the “Pages” menu and choose “Set password”
- Confirm the password and offer a hint if you want, and choose to set the password
Set a password for an iWork document from iCloud
You can also lock documents with iCloud passwords, this is basically the same as iOS:
- From iCloud.com, open the application you want to access and password protect the document (Pages, Keynote, or Numbers)
- Choose the wrench icon to access Settings and again choose “Set password”
- Please confirm the password and close the document to protect it.
Again, once the password has been set, that document will be protected on any device that tries to open the file from iCloud, be it another Mac, iPhone, iPad, iPod touch, or even another visit to the iCloud.com website.
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