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How to Style Tables in Microsoft Word

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Check How to Style Tables in Microsoft Word

MS Word is one of the most widely used programs in the Microsoft Office suite, a word processing program developed by Microsoft. An introduction to MS Word, its features and uses are discussed in detail in this article. Also, some sample questions about this MS Office program have been included below for reference for candidates preparing for exams.

Table formatting options and table formats in one word are the automatic and customizable table formatting options. These make it easy for you to format the table based on your text requirements. Formatting a table manually can be time consuming. So with these options, you can save your valuable time. If you read the steps below carefully, you will get a complete understanding.

How to Design Tables in Microsoft Word

Table styles and themes

  • Every Word document uses a document theme that includes a font theme and a color theme. The colors used in table styles are based on the color theme.
  • You can select document themes, color themes, and font themes using the Themes, Colors, or Fonts drop-down menus on the Design tab of the ribbon.
  • You can also create your own custom color themes so your tables can be formatted with your organization’s colors.

Activate grid lines

When you’re working with tables, it’s a good idea to turn on grid lines. The borders, which are a format, will be printed. Grid lines are not printed. To activate grid lines:

  • Click on a table.
  • Click the Table Tools Layout or Table Layout tab.
  • Click View Gridlines. Gridlines will remain on for all Word documents.

Apply a table style

If your Word document contains multiple tables that you want to format consistently, it’s better to use table styles rather than apply manual or direct formatting to each table. To apply a table style to a table:

  • Click on the table.
  • Click the Table Tools Layout or Table Layout tab on the ribbon.
  • Click the More down arrow at the bottom right of the Table Styles gallery. A dropdown menu appears.
  • Hover over the various table styles. The table format will change as you hover over different table styles in the gallery.
  • Click the table style you want to apply.

Selecting table style options

Once you have selected a table style, you can select different Table Style Options (which are affected by the formats in the table style). To select table style options:

  • Click on the table.
  • Click the Table Tools Layout or Table Layout tab on the ribbon.
  • Under Table Style Options, check or uncheck Header Row. If this option is checked, the header row will be formatted differently than the body rows.
  • Under Table Style Options, check or uncheck Total Row. If this option is checked, the last row will have a different format than the body rows.
  • Under Table Style Options, check or uncheck Banded Rows or Banded Columns to toggle the shading of rows or columns.
  • Under Table Style Options, check First Column or Last Column if you want the first or last column to have a different format than the other columns.

Table Style Options appear on the Table Tools Layout or Table Layout tab when you click a table.

Modify a table style

You can modify a table style in a Word document, and all tables that use that table style will change. To modify a table style:

  • Click on the table.
  • Click the Table Tools Layout or Table Layout tab on the ribbon.
  • Click the More down arrow at the bottom right of the Table Styles gallery. A dropdown menu appears.
  • Click Modify Table Style. A dialog box appears. You can also right-click a table style and select Modify.
  • In the Format To dropdown, select the element you want to modify (such as the header row).
  • Select the desired formatting such as font, font size, font color, fill, and border.
  • In the Format To drop-down menu, select the next element you want to modify.
  • Select the desired formatting such as font, font size, font color, fill, and border.
  • Repeat for other elements.
  • Select Only in this document or New documents based on this template. If you select Only in this document, the modified style will only be available for the current document. If you select New documents based on this template, the table style will be modified for future documents based on the current template (usually the Normal template).
  • Click OK.

Create a new table style

You can also create a new or custom table style. To create a custom table style:

  • Click on the table.
  • Click the Table Tools Layout or Table Layout tab on the ribbon.
  • Click the More down arrow at the bottom right of the Table Styles gallery. A dropdown menu appears.
  • Click a table style to apply it as the base style.
  • Click the More down arrow at the bottom right of the Table Styles gallery. A dropdown menu appears.
  • Click New Table Style. A dialog box appears.
  • Enter a name for the new table in the Name box.
  • Select the desired format.
  • Select Only in this document or New documents based on this template.
  • Click OK.

The new table style will appear in the Table Styles gallery under Custom (at the top of the gallery). If you want to remove it, right-click on the gallery and select Remove Table Style.

Final remarks: How to Style Tables in Microsoft Word

I hope you understand this article, How to Style Tables in Microsoft Word. If your answer is no, you can ask anything via the contact forum section related to this article. And if your answer is yes, please share this article with your friends and family to give us your support.

James Hogan
James Hogan is a senior staff writer at Bollyinside, where he has been covering various topics, including laptops, gaming gear, keyboards, storage, and more. During that period, they evaluated hundreds of laptops and thousands of accessories and built a collection of entirely too many mechanical keyboards for their own use.

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