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Check How to use the document scanner in the Notes app on iPhone and iPad
Some time ago, you really wanted a heavy piece of hardware called a scanner to convert a paper file into a digital design. Those days are no more. Today, assuming you really want to browse a file, all you really want is your iPhone. You can filter files right from your iPhone using a variety of apps. We show you how it’s done in iOS 15.
How to scan a document on iPhone and iPad
The document scanner is hidden in the Notes app on iPhone and iPad. With just a couple of taps, you’ll have a rock-solid scanned document ready to markup, convert to PDF, and share with another app.
- Open Notes on your iPhone or iPad.
- Create a new note or touch an existing one to add a document to it.
- Tap the camera button at the bottom of the screen or above the keyboard.
- Tap Scan Documents.
- Align the document you want to scan.
- Tap the shutter button if the scanner does not automatically scan your document. Repeat this step for each document you want to scan.
- Touch Save after you have scanned all the necessary pages. The button will have a count of how many pages you scanned.
The scanned pages will be populated into a new note in the Notes app.
How to Markup a Scanned Document on iPhone and iPad
Once you’ve scanned a document, you can mark it up with any of the Notes app’s built-in markup tools. With the markup tools, you can highlight, handwrite, cut and move sections (magic string style), and add a text box, shape, or arrows. You can also add your signature directly from the Notes app.
- Tap the scanned document in your note.
- Tap the share button in the top right corner.
- Tap Markup. You may need to scroll through the actions menu to see this option.
- Tap the tool you’d like to use.
- Tap the color picker if you want to change the color your chosen tool will use.
- Tap + if you want to add a text box, signature, magnifying glass, or shape to your document.
- Mark your document.
- Tap Done when you’re done.
- Tap Done to return to your note.
The scanned document will save any markup changes you have made.
How to save a scanned document as a PDF
While previously you were required to convert your scanned documents to PDFs manually, the Notes app now does it automatically. But you will need to save your scanned document somewhere like the Files app. This is how you do it.
- Tap your scanned document.
- Tap the share button in the top right corner.
- Tap the app you want to save your PDF to and follow that app’s procedure for saving a file.
How to share a scanned document on iPhone and iPad
Want to send your scanned document to a friend, family member or colleague? You can easily do this from the Notes app.
- Tap your scanned document.
- Tap the share button in the top right corner.
- Touch the app you want to share the note with.
- Share your PDF.
How to delete a scanned document on iPhone and iPad
If you accidentally scanned the same document twice or decide you want to try again after saving a scanned document, you can delete a single scan without deleting an entire document.
- Tap your scanned document.
- Tap the trash can in the bottom right corner.
- Tap Delete scan.
Final remarks: How to use the document scanner in the Notes app on iPhone and iPad
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