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How to Utilize Files App on iPhone or iPad

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Check How to Utilize Files App on iPhone or iPad

The file app introduced in iOS 11 is the central repository for all file services with apps on your iPhone and iPad such as iCloud, Google Drive, Dropbox, and many more. You can open documents, photos, videos and audio from any compatible application from a single point on your device.

Add third-party apps in Files app on iPhone

To enable third-party apps in the Files app, you must first download those apps from the App Store. After,

  • Open the Files app.
  • Tap Browse → Tap the three dots icon in the upper right.
  • Touch Edit.
  • Now, enable the option for a third party app like Google Drive, Box, One Drive, Dropbox, Adobe Creative Cloud, etc. → Tap Done.

Check locally stored files on iPhone or iPad

  • Open the Files app → Tap Browse → Tap on My iPhone.
  • Here you will see all the files that are stored locally on your iPhone or iPad. If you don’t see the option for On my iPhone, follow the advice above and enable it.

Connect external devices in the Files app

You can connect external devices to your iPad and view them in the Files app. For this, just plug in a compatible USB flash drive, SD card, or hard drive, and you’ll see it under Locations in the Files app.

Create new folders in the Files app

  • In iCloud Drive or On my iPhone, touch and hold on an empty area.
  • Tap New folder → Enter a name and tap Done.

Find files

In the Files app, you will see a search bar at the top. Touch it and enter the file name to search for a file. The search result will also show where the file is stored, such as On my iPhone, iCloud Drive, etc. Touch the file in the search result to view it.

Add a favorite folder

  • Open the Files app → Tap Browse and choose a location.
  • When viewing a folder, press and hold it.
  • Now, tap on Favorite → Tap on Browse from the bottom row and under Locations, you will see a heading titled Favorites.

View recently accessed files

  • Open the Files app → Tap Recent on the bottom row.
  • Now, see all your recently opened files here.

Use the File Drag & Drop app on iPad

To drag and drop into the Files app, touch and hold the file or folder until it lifts up. After that, just drag it to another location within the app.

Move multiple documents at once in the Files app manually

  • Open the Files app → tap the Browse tab → Go to the location where you have saved the document.
  • Tap Select in the upper right → Select multiple files.
  • Now, tap a single folder icon → Select a location and tap Copy.

Duplicate multiple documents at once in the Files app

  • Open the Files app → Tap the Browse tab → go to the location where you have saved the document.
  • Tap Select in the upper right. Then select multiple files.
  • Touch the icon with two squares with a plus sign.
  • Duplicates of the selected files will be created. These files will have the word ‘2’ at the end of the file name.

Share documents and folders in the Files app

  • Open Files app → Browse tab → Go to the location where you have saved the document.
  • Long press on the document.
  • Touch Share, and then select an option from the Share sheet. You can AirDrop, email, share via third-party apps, and more.

Add tags in the Files app

  • Open the Files app → tap the Browse tab → go to the location.
  • Touch and hold the file → Touch Tags.
  • Select a color label or Add new label → Tap Done.
  • Touch Browse. Here you will see a header called Tags. Touch a tag to access all the files below it.

Customize labels in the Files app

You can conveniently customize labels in the Files app. For example, you can add a new one, delete the one you don’t like, and even rearrange it. This is about customizing labels in the Files app.

Delete files in the files app

  • Launch Files app → Up on Browse tab → Go to location.
  • Long press on a file. Tap Delete in the pop-up window. It will be removed immediately.

Delete multiple documents at once in the Files app

  • Open Files app → Tap Browse tab → Go to the location where you have multiple files.
  • Tap Select in the upper right. Select multiple files by tapping their icons.
  • Tap the delete icon in the bottom row. Multiple files will be deleted.

Recover deleted documents in Files app

  • Open the Files app and tap Browse.
  • Tap Recently Deleted under Locations.
  • For a single file, touch and hold it and then touch Recover. The file will immediately be restored to its original location.
  • To recover multiple deleted files at once, tap Select and then select the files. Finally, tap Recover.

Use coloring or drawing tools in the Files app

  • In the Files app, open a supported file.
  • Tap the round pencil icon in the upper right corner.
  • Here you can use various tools. To add signature, text, and magnifying glass, tap the plus button at the bottom right.

Final remarks: How to Utilize Files App on iPhone or iPad

I hope you understand this article, How to Utilize Files App on iPhone or iPad. If your answer is no, you can ask anything via the contact forum section related to this article. And if your answer is yes, please share this article with your friends and family to give us your support.

James Hogan
James Hogan is a senior staff writer at Bollyinside, where he has been covering various topics, including laptops, gaming gear, keyboards, storage, and more. During that period, they evaluated hundreds of laptops and thousands of accessories and built a collection of entirely too many mechanical keyboards for their own use.

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