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Microsoft Outlook Cal­en­dar Tips and Tricks: Everything you should know

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Outlook is an email application from Microsoft that allows users to send and receive email on their computer. Outlook comes in two flavors. Microsoft Outlook Express and Microsoft Outlook. Microsoft Outlook Express is a condensed version of the Microsoft Outlook software suite. It was initially included with Windows 98 and has since been included with all versions of Windows up to and including Windows XP. Microsoft released Windows Mail with the release of Windows Vista. Microsoft Outlook is commercial software offered as a stand-alone application or as part of the Microsoft Office suite. This app is much more feature rich, with superior corporate support and features not available in the free edition. An example from Microsoft Outlook is seen below.

Best Outlook Tips and Tricks

The post will focus on Outlook web so you can use the mentioned tips and tricks on Mac, Windows, Linux and even Chromebook when Monarch is implemented. Also, we won’t be talking about those usual tips for forwarding and scheduling emails etc. Instead, we’ll focus on relatively unknown add-ons, new features like Outlook Spaces, and explore Outlook integration with other Microsoft apps and services. Let us begin.

Use the Microsoft To Do integration

Microsoft allows you to access the Microsoft To Do task management web app through the Outlook web interface. Although we are not here to talk about that. In Outlook, you can flag any email, and the service will send that email to the Flagged Email section in the Microsoft To Do app. We use this trick all the time to email important receipts and credit card bills to the Microsoft To Do app.

Explore sticky note integration

Sticky Notes is another important plugin in the Microsoft ecosystem. The company has seamlessly integrated Sticky Notes into the Microsoft Outlook web app. You can click the OneNote icon in the upper right corner or use the Notes section in the Mail menu to access, edit, and create new sticky notes. You can access them using the OneNote app on iOS and Android or the native Windows Sticky Notes app.

Add Google Calendar

Although Outlook Mail comes with calendar functionality, most people prefer and stick with Google Calendar. However, you can easily access, view, and edit Google Calendar entries using Outlook web. You can integrate Gmail into Outlook and access your Google Calendar data, or go to Calendar > Add Calendar > Subscribe from the web and add the Google Calendar URL to view Google Calendar in Outlook. Most users add their Gmail inbox to Outlook, so you won’t need to use the latter.

Add sports and TV schedule

We know, we are not supposed to talk about sporting events in times of COVID. But listen to us. Outlook allows you to keep track of sporting events by adding the next calendar in the calendar application. Here’s how to do it.

  • Open Outlook web on your desktop.
  • Go to Calendar > Add calendar.
  • Select Sports or TV Calendar.

Outlook will offer to add major sports leagues or follow your favorite sports or teams to keep track of upcoming games.

Explore Outlook rules

Outlook Rules is Microsoft’s version of IFTTT (If This Then That) to keep your inbox clean and free of junk. No matter how hard you try, those spam emails will find their way to your inbox. With Outlook Rules, you can ensure that those irrelevant emails are automatically deleted or archived without any manual input. Go to Outlook Mail Settings > Rules and create a custom rule based on your preferences. As you can see from the list, we have created a rule to archive those emails that have coronavirus written in the body or subject of the email.

Unsubscribe from email accounts

We are all tired of those marketing and spam emails from sketchy companies. By default, Outlook does an excellent job of sending them directly to the spam folder. However, you will still receive some irrelevant emails in your inbox. You can unsubscribe individually, or better yet, go to Outlook Mail Settings > Subscriptions and unsubscribe from all those emails from one screen.

Outlook Spaces

Codenamed Project Moca, Outlook Spaces is Microsoft’s version of Outlook’s modular web-based productivity app. Currently available in beta testing, Outlook Spaces can serve as the perfect alternative to a ton of tools with Microsoft 365 integration. Go to Outlook Spaces and start exploring Microsoft’s vision with a ton of templates. You can read more about Outlook Spaces in our dedicated guide.

Change Outlook theme

By default, Outlook uses the same boring blue theme with a white background. Microsoft is livening up the look and feel of Outlook by offering a dark theme as well as a bunch of banner wallpapers. Microsoft 365 users get even more options with premium banners. We hope that Microsoft will allow users to import a wallpaper from the device storage.

Add Outlook Signature

That standard email reply will look much more professional if you add a custom signature at the bottom. Go to Outlook Settings > Mail > Compose & Reply and add a custom Outlook signature that will be automatically added to your email address. You can use an image or create a professional signature with the built-in text editor.

Final words: Microsoft Outlook Cal­en­dar Tips and Tricks: Everything you should know

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Lucas Simonds
At Bollyinside, Lucas Simonds serves in the role of Senior Editor. He finds entertainment in anything and everything related to technology, from laptops to smartphones and everything in between. His favorite hobby may be collecting headphones of all shapes and sizes, even if he keeps them all in the same drawer.


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