Microsoft SharePoint vs OneNote: which one is best for you?

Microsoft SharePoint is a platform that Microsoft made for collaborating and managing content on the web. It gives organizations a central place to create, share, and manage information, files, and documents. SharePoint lets teams work together, store documents, make intranet sites, manage workflows, and make it easier for people in an organization to share what they know. It has features like document versioning, access controls, search tools, and the ability to work with other tools and services from Microsoft.

OneNote, on the other hand, is an app made by Microsoft that lets you take digital notes and organize your life. It lets users make digital notebooks, sections, and pages and set them up in a way that makes it easy to store and manage information. In their notebooks, users can take notes, add pictures, record audio, and make to-do lists. OneNote is made to be a flexible and useful tool for writing down ideas, organizing thoughts, and keeping track of information across devices. It works with other Microsoft Office programs, so you can share notes and other content without any problems.

Microsoft SharePoint vs OneNote Pricing

Most of the time, you can get Microsoft SharePoint by paying for it by the month. It is part of the Microsoft 365 suite, which has different plans to meet the needs of different businesses. Most of the time, the price of SharePoint comes with other Microsoft 365 services like Exchange Online and Microsoft Teams. The cost of SharePoint depends on things like the number of users, the amount of storage space needed, and any extra features or “add-ons” that are chosen. Organizations can choose from different Microsoft 365 plans, such as business and enterprise editions, with pricing tiers based on the level of functionality and services needed.

OneNote, on the other hand, is a free app that can be used on its own or as part of Microsoft Office. The free version of OneNote lets you take basic notes and organize them, and you can use it on multiple devices. Organizations can sign up for Microsoft 365 plans that include the full Office suite to get more advanced features and integration with other Office apps. Microsoft 365 plans have different prices based on the edition and type of subscription, such as personal or business.

Microsoft SharePoint vs OneNote Comparison Table

FeaturesMicrosoft SharePointMicrosoft OneNote
PurposeCollaboration and content management platformNote-taking and personal organization application
CollaborationEnables team collaboration and document sharingSupports collaboration and sharing of notebooks
Content ManagementProvides robust document management capabilitiesFocuses on organizing and managing personal notes
Integration OptionsIntegrates with other Microsoft products and servicesIntegrates with Microsoft Office suite
Document SharingSupports sharing and access control for documentsOffers sharing and collaboration for notebooks
Workflow AutomationProvides workflow automation and business process management capabilitiesFocuses on personal note organization
CustomizationAllows customization and development of custom solutions using SharePoint FrameworkLimited customization options within the application
User InterfaceWeb-based interface with customizable sites and pagesApplication-based interface with notebook-based organization
PricingSubscription-based pricing modelIncluded in Microsoft Office suite
ScalabilityScales well for large organizations and enterprise-level deploymentsSuitable for individual and small team usage
Official linkVisit WebsiteVisit Website

Microsoft SharePoint vs OneNote User interface

Microsoft SharePoint vs OneNote

Microsoft SharePoint has a user interface that is based on the web and offers a full platform for collaboration and content management. Its interface is made to make it easier for teams to work together and for organizations to share documents. SharePoint lets users make their own sites, pages, and document libraries and change how they look. This makes it easy to move between different areas and find the content you need. The interface focuses on organization, searchability, and collaboration, making it easy for users to work together and use workflows.

OneNote, on the other hand, has a user interface that is based on an application and focuses on taking notes and keeping yourself organized. Its user interface is built around notebooks, sections, and pages. Users can make notes and organize them in different notebooks. They can also add multimedia content and use different tools for formatting. OneNote’s interface is made to be easy to use and understand, so people can write down ideas, organize information, and create their own digital notebooks.

Microsoft SharePoint vs OneNote Customization

Microsoft SharePoint vs OneNote

There are many ways to customize Microsoft SharePoint, especially with the SharePoint Framework (SPFx). With SPFx, developers can make custom web parts, extensions, and solutions that fit the needs of a particular business. SharePoint comes with a number of templates and themes that can be used to design and customize sites, pages, and workflows. Administrators can also change the structure, permissions, and metadata of a site to meet the needs of their business.

Because of this, organizations can make collaboration and content management solutions that are very specific to their needs. On the other hand, you can’t change things as much in OneNote as you can in SharePoint. Users can change how their notebooks look by choosing themes and applying formatting options, but the level of customization is mostly based on how they like to take notes. OneNote doesn’t have a lot of ways to change the app’s core features or make your own extensions.

Microsoft SharePoint: Pros and Cons

Pros

  • Robust collaboration and content management capabilities
  • Integration with other Microsoft tools and services
  • Customizable and scalable platform
  • Wide adoption and support in the business community

Cons

  • Steeper learning curve for new users
  • Requires SharePoint expertise for advanced customization
  • On-premises deployment may involve additional infrastructure costs
  • User interface can feel overwhelming for some users

OneNote: Pros and Cons

Pros

  • Versatile and intuitive note-taking application
  • Seamless integration with other Microsoft Office applications
  • Cross-platform accessibility and synchronization
  • Supports multimedia content and organization features

Cons

  • Limited collaboration features compared to SharePoint
  • Some advanced features may require a Microsoft 365 subscription
  • Not as suitable for large-scale document management
  • Limited customization options within the application

Which one should you consider?

SharePoint and OneNote are both made by Microsoft, but they are used for different things and meet different needs. SharePoint is an all-in-one collaboration and content management platform that is perfect for organizations that want to manage documents and work together as a team in a strong way. OneNote, on the other hand, is a flexible note-taking app that helps you organize and manage your own information. Which one you choose between SharePoint and OneNote depends on your needs, such as how you want to collaborate, how you want to manage documents, and how you want to grow.

FAQs

Is OneNote a part of SharePoint?

Every Microsoft SharePoint site comes with a OneNote Notebook, which makes it easier for people to work together. By default, a SharePoint Site also has a news feed, a landing page, and a document library.

How are SharePoint and OneNote related?

If your company uses SharePoint, you can use it to keep all of your team’s OneNote notebooks in one place. When you or someone else who works with you changes the information in a notebook, OneNote saves and syncs the notes on SharePoint automatically.

Jonathan Williams
Jonathan Williams
Jonathan Williams, a prominent content writer at Bollyinside, renowned for his expertise in hardware products. Specializing in list-based articles, Jonathan simplifies intricate tech details about laptops, phones, tablets, and accessories, making them accessible to readers. Off-duty, he indulges his passion for fiction and tech sci-fi, exploring new realms of creativity.

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