VersusTodoist vs Microsoft To Do: a comprehensive comparison

Todoist vs Microsoft To Do: a comprehensive comparison

Todoist is still the to-do list app that everyone uses after trying out the new and shiny cars. Todoist is once again the flexible king of to-do apps, thanks to a fresh coat of paint and a bit of a clean-up. If you’re willing to pay for it, that is. To Do is a good app for people who want a simple, free task management app or one with basic collaboration tools. The app does a lot of things well and doesn’t cost anything. You can get it on every platform you can think of. It just doesn’t have enough “oomph” to handle the flexibility of a more complex project management yet.

On the surface, you could say that Microsoft To Do is a new product in this area, but it’s not. Microsoft bought Wunderlist in 2015, but the app kept running and working the same way it always had. Some people thought that Microsoft would just do nothing and eventually take the app away. Part of that is true, but the other part is that Microsoft was just getting the rest of its Office 365 services ready so that this new to-do list app would work without any big problems.

By the end of 2019, Microsoft had finally said that the Wunderlist app would stop working in May 2020. Since 2015, Microsoft has been slowly making its own To Do app. It uses some of the best and most loved features of Wunderlist to make Office 365 users’ lives easier. Microsoft made To Do a real competitor in the productivity market, and it has shown that it will keep making the app better.

Todoist vs Microsoft To Do Pricing

The prices for Todoist and Microsoft To Do are very different. If you use Microsoft To Do to keep track of your daily tasks, you can use the app for free. As of January 2023, when this was written, there were no paid subscription plans for the service. To use it, you just had to sign up. The most basic plan on Todoist is free, and for many people, this is all they need.

You are allowed a maximum of five active projects and 300 active tasks per project with Todoist’s free version. You can also add up to five people to work on each project using Todoist’s free version. Reminders cannot be set in Todoist’s free version, but they can be with a paid subscription. Paid plans for Todoist are pretty cheap. Pro costs $48 a year, or $5 a month if you prefer to pay that way. Business, on the other hand, costs $72 per year and $8 per month.

Todoist vs Microsoft To Do Comparison Table

FeaturesTodoistMicrosoft To Do
Task Management✔️ Supports tasks and sub-tasks✔️ Supports tasks and sub-tasks
Reminders✔️ Set reminders for tasks✔️ Set reminders for tasks
Due Dates✔️ Set due dates for tasks✔️ Set due dates for tasks
Priority Levels✔️ Assign priority levels to tasks✔️ Assign priority levels to tasks
Collaboration✔️ Share tasks with others✔️ Share tasks with others
Subtasks✔️ Create subtasks within tasks✔️ Create subtasks within tasks
Labels/Tags✔️ Add labels or tags to tasks✔️ Add labels or tags to tasks
Notes✔️ Attach notes to tasks✔️ Attach notes to tasks
Platforms✔️ Available on various platforms (Web, Mobile, Desktop)✔️ Available on various platforms (Web, Mobile, Desktop)
Integration✔️ Integrates with popular tools (e.g., Google Calendar, Dropbox)✔️ Integrates with Microsoft 365 and Outlook
Offline Access✔️ Access tasks and make changes offline✔️ Access tasks and make changes offline
PriceFreemium model with additional paid featuresFree to use
Official linkVisit WebsiteVisit Website

Todoist vs Microsoft To Do User interface

Todoist vs Microsoft to do

Todoist’s user interface is clean and easy to understand. The main dashboard shows tasks and projects in a simple and organized way, which makes it easy for users to move around and put tasks in order of importance. The design is simple and focuses on how it works and how it can be used. Todoist lets you change things like the colors of your projects and tasks, add labels, set due dates and reminders, and more. The user interface is the same on all platforms, so people who use Todoist on Windows, macOS, the web, iOS, and Android will have a smooth experience.

Microsoft To Do also has an easy-to-use interface that looks nice and is easy to get around. The layout is made to look like a digital to-do list, with tasks set up in a clear and organized way. Users can create and manage tasks in different lists and folders, and they can change the way it looks by using different themes. Microsoft To Do can be used with other Microsoft services, like Outlook and Office 365, to give users a unified way to get work done.

Todoist vs Microsoft To Do Integration

Todoist works with a wide range of well-known platforms and apps. It works well with popular calendar programs like Google Calendar, Outlook, and Apple Calendar, so users can sync their tasks and deadlines with their preferred calendar tool. It also works with collaboration platforms like Slack, Trello, and Asana, so users can easily set up tasks and get alerts in those places. Todoist has add-ons for web browsers that let users add and manage tasks right from their browsers. Also, Todoist has an open API that lets developers build custom connections between it and other apps.

Microsoft To Do works well with other Microsoft services because it is part of the Microsoft ecosystem. It works with Outlook, so users can turn emails into tasks and keep the tasks in both programs in sync. Microsoft To Do also works with Microsoft Teams, so users can make tasks right from conversations in a team. It also works with Microsoft’s personal assistant, Cortana, so that you can create and manage tasks with your voice. The integration with other Microsoft apps and services makes the Microsoft ecosystem feel more cohesive and connected to users.

Todoist vs Microsoft To Do Collaboration

Todoist vs Microsoft to do

Both Todoist and Microsoft To Do have collaboration features that make it easier for individuals and teams to work together and share tasks. Through its shared projects feature, Todoist lets people work together. Users can make projects and invite others to join them and work on tasks together. This lets team members see and update tasks that are shared, give tasks to specific people, and leave comments or notes to help with communication and coordination. Todoist also lets you assign and track tasks, so everyone on your team can see where they are and what they need to do. Todoist also lets you attach files to tasks, which makes it easy to share important documents or resources.

Microsoft To Do also makes it easy for people to work together by letting them share lists and tasks. Users can make shared lists and invite others to work together on them. This lets everyone see, add to, and change the tasks on those lists. This makes sure that everyone is honest and works as a team, so that everyone is on the same page. Users can give tasks to specific people, set due dates, and leave comments to communicate and work together more effectively. Microsoft To Do also works with Microsoft Teams, which makes it easy to keep track of tasks in team chats and channels.

Todoist: Pros and Cons


  • Intuitive and user-friendly interface.
  • Robust task management features.
  • Seamless integration with popular applications and platforms.
  • Supports collaboration and shared projects.
  • Flexible and customizable task organization.


  • Advanced features are limited to premium plans.
  • Lack of advanced reporting and analytics.
  • Limited subtask hierarchy.
  • Some users may find the interface too simple for complex project management needs.

Microsoft To Do: Pros and Cons


  • Seamless integration with other Microsoft services.
  • Clean and visually appealing interface.
  • Collaboration features for shared lists and tasks.
  • Integration with Outlook and Office 365.
  • Cross-platform availability.


  • Less customizable compared to Todoist.
  • Advanced features may be limited for non-Microsoft ecosystem users.
  • Lack of robust project management capabilities.
  • Limited task visualization options.

Which one should you consider?

Signing up for either Todoist or Microsoft To Do will make it much easier to keep track of your daily tasks. On top of that, it will be much easier to plan further ahead, and it won’t be hard to set up tasks that happen over and over again. When you use Microsoft To Do, you can use any service for free. Even though there are paid plans on Todoist, they are pretty cheap. Also, many users will find that the free version of Todoist has most of the features they need anyway.


Is Microsoft To Do the same as Todoist?

Both Microsoft To Do and Todoist are cross-platform apps, but Todoist works on more devices than To Do. To Do works on Windows, Mac, Android, iOS, and the web. Todoist is available on all platforms, from Linux to Apple Watch and Wear OS.

Is Microsoft To Do discontinued?

For a long time, Wunderlist was the go-to app for many people who like to get things done. Since Microsoft bought the app, it has been taken off the market.

Amy Hinckley
Amy Hinckley
The Dell Inspiron 15 that her father purchased from QVC sparked the beginning of her interest in technology. At Bollyinside, Amy Hinckley is in charge of content editing and reviewing products. Amy's interests outside of working include going for bike rides, playing video games, and watching football when she's not at her laptop.
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