Best Excel Shortcuts 2024: recommended time-saving tips

Increase your productivity with these important Excel shortcuts

There are the best Excel Shortcuts that can help to boost your workflow. Microsoft Excel has been around since 1984, and over the years, it has evolved into a powerful application for handling spreadsheets. Excel added a lot of keyboard shortcuts with each new version, bringing the total to over 200. But don’t worry! You don’t have to remember them all for daily work. You don’t need more than 20 to 30 keyboard shortcuts for everyday tasks. The rest of the shortcuts are for things like VBA macros, outlining data, managing PivotTables, and recalculating large workbooks.

One of the best things about Excel is that it can do calculations on multiple worksheets and workbooks at the same time. On your PC or Mac, each workbook acts like a separate window, and each worksheet is shown as a tab within the workbook. Each tab has its own cells. This part of the Excel Guide will show you the shortcuts you need to open, switch between, and control all of these features quickly. Below we have mentioned the best excel shortcuts.

Importance of using Excel shortcuts

When working with spreadsheets, using Excel shortcuts can make you much more productive and efficient. Here are some of the most important reasons why it’s important to use Excel shortcuts:

Saving time: Excel shortcuts let you do tasks faster by getting rid of the need to go through menus and click more than once. You can do things that would take longer to do on your own with just a few keystrokes. This saves time, which is especially helpful when working with a lot of data or a tight deadline.

Increased efficiency: Excel shortcuts speed up your work by cutting down on the number of mouse clicks and movements you need to make. By learning the appropriate shortcuts, you can do things like copying, pasting, formatting, and moving between cells and worksheets faster. This makes work go more smoothly and get more done.

Improved accuracy: When you do repetitive tasks in Excel by hand, you are more likely to make mistakes. By taking short cuts, you can reduce the chance of making a mistake. Shortcuts give you a precise way to do things, so you’re less likely to make mistakes or delete things by accident. This helps keep the data honest and makes sure the calculations are correct.

Best Excel Shortcuts

If you know how to use Excel shortcuts, you can be much more productive and efficient. Some of the best Excel shortcuts are Ctrl+C for copying selected cells, Ctrl+V for pasting copied cells, Ctrl+S for saving your work, Ctrl+Z for undoing the last action, Ctrl+X for cutting selected cells, Ctrl+B for bold formatting, Ctrl+I for italic formatting, Ctrl+U for underline formatting, and Ctrl+P for printing your spreadsheet. You can save time and effort when working with Excel by using shortcuts like these and many others. This lets you do things more quickly and effectively.

ShortcutDescription
Ctrl + ArrowMove to the edge of the current data region in a worksheet.
Ctrl + HomeMove to the beginning of the worksheet.
Ctrl + EndMove to the last cell of the worksheet.
Ctrl + Page UpMove to the previous worksheet.
Ctrl + Page DownMove to the next worksheet.

Selection Shortcuts:

ShortcutDescription
Shift + ArrowExtend the selection by one cell in the direction of the arrow.
Ctrl + Shift + ArrowExtend the selection to the last non-empty cell in the direction of the arrow.
Ctrl + Shift + SpaceSelect the entire worksheet.
Ctrl + ASelect the entire data region of a worksheet.
Ctrl + Shift + DownSelect the entire column of a data region.

Formatting Shortcuts:

ShortcutDescription
Ctrl + BApply or remove bold formatting.
Ctrl + IApply or remove italic formatting.
Ctrl + UApply or remove underline formatting.
Ctrl + 1Open the Format Cells dialog box.
Ctrl + Shift + $Apply the currency format.

Editing Shortcuts:

ShortcutDescription
F2Edit the active cell.
Ctrl + CCopy the selected cells.
Ctrl + XCut the selected cells.
Ctrl + VPaste the contents of the clipboard.
Ctrl + ZUndo the last action.
Ctrl + YRedo the last action.

Formula Shortcuts:

ShortcutDescription
Ctrl + Shift + EnterEnter an array formula.
F9Calculate the selected portion of a formula.
Ctrl + `Toggle between displaying cell values and displaying formulas.
Alt + =AutoSum the selected range.
F4Repeat the last action.

Best Excel Shortcuts for different platforms

Using Excel shortcuts can make you much more productive on many platforms. Ctrl+C to copy, Ctrl+V to paste, and Ctrl+S to save are some of the most important shortcuts for Windows. On a Mac, Command+C, Command+V, and Command+S work the same way. Shortcuts like Ctrl+Z or Command+Z to undo, Ctrl+Y or Command+Y to redo, and F2 to edit a cell are the same on both platforms. Ctrl+Arrow keys can be used to move to the end of a data range, Ctrl+Shift+Arrow keys can be used to select a range, and Alt+Equals (=) can be used to autosum a column or row. Using Excel will be easier if you know how to use these shortcuts, no matter what platform you’re on.

Windows Shortcuts:

ShortcutAction
Ctrl + CCopy
Ctrl + XCut
Ctrl + VPaste
Ctrl + ZUndo
Ctrl + YRedo
Ctrl + SSave
Ctrl + FFind
Ctrl + HFind and Replace
Ctrl + Arrow KeysMove to the edge of data region
Ctrl + Shift + Arrow KeysSelect data region
Ctrl + Shift + + (Plus)Insert new row/column
Ctrl + – (Minus)Delete row/column
Ctrl + HomeGo to cell A1
Ctrl + EndGo to last cell containing data
Ctrl + Page Up/DownSwitch between worksheets
Ctrl + Shift + !Apply Number Format
Ctrl + Shift + $Apply Currency Format
Ctrl + Shift + %Apply Percentage Format
Ctrl + Shift + #Apply Date Format
Ctrl + Shift + @Apply Time Format

Mac Shortcuts:

ShortcutAction
Command + CCopy
Command + XCut
Command + VPaste
Command + ZUndo
Command + YRedo
Command + SSave
Command + FFind
Command + HFind and Replace
Command + Arrow KeysMove to the edge of data region
Command + Shift + Arrow KeysSelect data region
Command + Shift + + (Plus)Insert new row/column
Command + – (Minus)Delete row/column
Command + HomeGo to cell A1
Command + EndGo to last cell containing data
Command + Page Up/DownSwitch between worksheets
Command + Shift + !Apply Number Format
Command + Shift + $Apply Currency Format
Command + Shift + %Apply Percentage Format
Command + Shift + #Apply Date Format
Command + Shift + @Apply Time Format

Linux Shortcuts:

ShortcutAction
Ctrl + CCopy
Ctrl + XCut
Ctrl + VPaste
Ctrl + ZUndo
Ctrl + YRedo
Ctrl + SSave
Ctrl + FFind
Ctrl + HFind and Replace
Ctrl + Arrow KeysMove to the edge of data region
Ctrl + Shift + Arrow KeysSelect data region
Ctrl + Shift + + (Plus)Insert new row/column
Ctrl + – (Minus)Delete row/column
Ctrl + HomeGo to cell A1
Ctrl + EndGo to last cell containing data
Ctrl + Page Up/DownSwitch between worksheets
Ctrl + Shift + !Apply Number Format
Ctrl + Shift + $Apply

Tips for Learning and Memorizing Excel Shortcuts

When working with spreadsheets, learning and remembering Excel shortcuts can make you much more productive and efficient. Here are some ways to learn Excel shortcuts and keep them in mind:

Start with what you know: Start by paying attention to the shortcuts you’ll use most often. This includes things like quick ways to copy, paste, undo, and save. Learn how to use these basic short cuts before moving on to more complicated ones.

Use cheat sheets: You can print out or keep a list of shortcuts for Excel on hand. Keep it close by as you work with Excel so you can use it when you need to. Over time, you’ll remember the shortcuts and won’t need the cheat sheet anymore.

Practice often: The best way to remember shortcuts is to do them over and over again. Set aside time to practice regularly to help you remember what you know. The more you use shortcuts, the more your muscles will remember how to do them.

Focus on one shortcut at a time. Instead of trying to learn several shortcuts at once, master one shortcut at a time. Use it over and over again until it becomes second nature. After that, go to the next one.

Make mental associations or mnemonic devices: To help you remember complicated shortcuts, you can make mental associations or mnemonic devices. For instance, to remember that Ctrl + Shift + “+” is the shortcut for adding a row, you could think of it as “Ctrl + Shift” making something bigger, like a row.

FAQs

What is Ctrl +T in Excel?

When you press Ctrl + T in Microsoft Excel, the Create Table dialogue box comes up. But if you are working in a cell, it switches between absolute, relative, and mixed formula reference types. Shortcuts for Microsoft Excel.

What is Ctrl F9 in Excel?

When you press Ctrl+F9, a workbook window shrinks to an icon. F10 turns on or off the key tips. The same thing happens when you press Alt. Shift+F10 brings up the shortcut menu for the item you have chosen.

Editorial Staff
Editorial Staffhttps://www.bollyinside.com
The Bollyinside editorial staff is made up of tech experts with more than 10 years of experience Led by Sumit Chauhan. We started in 2014 and now Bollyinside is a leading tech resource, offering everything from product reviews and tech guides to marketing tips. Think of us as your go-to tech encyclopedia!

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