Best Lead Retrieval Software 2024: streamlined lead management

Find the best lead retrieval software to help you get more leads from trade shows and events and turn them into customers.

The best Lead retrieval software, also referred to as mobile lead capture software, serves as a valuable tool for sales professionals to amass contact details of potential leads during trade shows and similar occasions. With this technology, sales reps can quickly get information about good leads by scanning their badges with their smartphones or other devices. This gets rid of the need to collect and type in information from many business cards by hand.

Some event planners may choose to make a custom lead retrieval app for each participant that meets their specific needs. Standardised lead retrieval solutions are also available for times when there are no apps for a specific event. Most of these apps can be easily downloaded onto mobile devices, and some services will even give you the devices you need to use them during the event. Below we have mentioned the best Lead retrieval software.

Benefits of using lead retrieval software

Lead retrieval software helps businesses and event organisers in a number of ways, especially when it comes to managing and making the most of leads that are made at trade shows, conferences, and other networking events. Here are a few of the most important ones:

Efficient Lead Capture: Exhibitors and attendees can quickly get lead information by scanning badges or QR codes with lead retrieval software. This gets rid of the need to take notes by hand and makes sure that accurate data is captured.

Real-Time Data: The software gives sales and marketing teams immediate access to lead data, so they can contact leads while the event is still fresh in their minds. This can lead to a higher rate of conversions if people are engaged at the right time.

Follow-up is easier because lead retrieval software usually sorts and groups leads automatically. This makes it easier to group and prioritise follow-up efforts based on things like lead type, product interest, or lead source, among other things.

Errors in data entry are less likely to happen because the information on business cards or notes has to be typed in by hand. Lead retrieval software makes it easier to avoid these mistakes by automating the process of data capture.

Improved Lead Qualification: Many lead retrieval tools let users add notes or qualifiers to each lead. This gives more information about the conversation and helps figure out the level of interest and potential of the lead.

What to look for in a lead retrieval software?

To make sure that events, conferences, and trade shows go well, it’s important to choose the right lead retrieval software. Here are some of the most important things to think about when judging lead retrieval software:

Interface and how easy it is to use: The software should be easy to understand and use. The attendees and staff should be able to figure out how to use it quickly and without a lot of training.

Compatibility and Integration: The software should work with a variety of devices and operating systems, such as laptops, smartphones, and tablets. It should also work well with other tools for event management, like registration systems and customer relationship management (CRM) systems.

Options for Getting Data: Look for software that lets you get information from leads in more than one way, such as by scanning QR codes, badges, business cards, or typing it in by hand. The more ways there are to collect data, the easier it will be for attendees to use.

Real-time Syncing: The software should allow leads to be sent to a central database or CRM in real time. This makes sure that leads can be found and used right after the event.

Customizable Fields: Different types of lead information may need to be collected for different types of events. You should be able to change the fields and information that you want attendees to fill out.

Best Lead Retrieval Software Comparison Table

The table below shows a quick comparison of the best lead retrieval software options, including their main features, prices, and ratings from users. This information helps businesses choose the best lead retrieval solution to make it easier to manage leads from events and improve ROI after the events.

FeatureiCaptureWhovaCaptelloSwapcardWebex Events
Registration ManagementLimitedYesYesYesYes
Ticketing SystemNoYesYesYesYes
Attendee EngagementBasicYesYesYesYes
Event Website CreationLimitedYesYesYesYes
Mobile AppNoYesYesYesYes
Virtual Events SupportNoYesYesYesYes
Networking FeaturesLimitedYesYesYesYes
Exhibitor ManagementNoYesYesYesYes
Analytics and ReportingLimitedYesYesYesYes
Integration OptionsLimitedYesYesYesYes
PricingContact for PricingContact for PricingContact for PricingContact for PricingContact for Pricing


Best Lead Retrieval Software


  • Quick and easy lead capture through mobile devices.
  • Customizable lead capture forms for targeted data collection.
  • Real-time syncing and integration with CRMs for seamless data management.
  • Badge scanning technology for efficient lead retrieval from event attendees.
  • Detailed analytics and reporting to measure lead engagement and success.

Instead of setting up with the event’s lead capture solution, exhibitors can use this software and use it at every event they go to. It can be used for mobile sales, trade shows, and conferences. The software works without an internet connection and can be used to collect contact information. Lead routeing and scoring help keep contacts organised from the start, and automation features make it easier to get back to people quickly.

With custom qualifiers, users can give leads some background information as they collect their information. Users can use their own devices to access the platform, so there’s no need to share devices at events. The tool also has reporting features so that users can keep track of different metrics to get a better idea of how they did at events. Overall, this is one of the best Lead Retrieval Software you can consider now.

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  • User-friendly interface and easy to set up.
  • Supports multiple devices and platforms.
  • Offers customizable lead capture forms.
  • Integrates with various CRM systems.


  • May lack advanced features compared to some competitors.
  • Limited analytics and reporting capabilities.
  • Might not be suitable for larger events with complex requirements.


Best Lead Retrieval Software


  • QR code-based lead retrieval system for fast data collection.
  • In-app notes and tags to categorize and prioritize leads.
  • Integration with popular CRMs to facilitate seamless data transfer.
  • Real-time lead tracking and engagement monitoring.
  • Automated follow-up and personalized messaging options for lead nurturing.

At in-person events, users can make their own schedules, take notes, share documents, send push notifications, and run live polls for other attendees. The virtual event platform has live streaming, streaming of videos that have already been made, tiered content control, Q&As and chats, and icebreakers for attendees. And the hybrid event platform uses both tools to make sure that both in-person and online attendees have the same experience.

This software works best for event hosts, but exhibitors and attendees can still use it through a mobile app. Exhibitors can post things to get people interested, like raffles and photos, as well as talk to attendees one-on-one and set up meetings. With social media built into the software, everyone at an event is more likely to talk about their experiences. Thus, this is one of the best Lead Retrieval Software you can consider now.


  • Provides a comprehensive event management platform.
  • Offers lead retrieval features alongside event scheduling and networking tools.
  • Supports real-time engagement and attendee interaction.
  • Integrates with popular CRMs.


  • Interface might be overwhelming for some users.
  • Can be relatively expensive, especially for smaller events.
  • Some advanced features may require a learning curve.


Best Lead Retrieval Software


  • Versatile lead capture methods, including badge scanning and manual entry.
  • Customizable surveys and forms for collecting specific lead information.
  • Instant sharing of digital brochures, presentations, and materials.
  • Advanced lead qualification with scoring and tagging features.
  • Integration with various CRM and marketing automation platforms.

There are a lot of tools that event organisers can use to plan, run, and manage large business events with many exhibitors. With the software’s app, users can gather leads at both online and in-person events. Contact information is sent directly to an integrated CRM, and users can book meetings with leads directly through the system. The software also has tools for teams to work together, like chat and scheduling, so that sales reps know where each other is and when they are available.

It stands out from other options because it has tools for making it more like a game. The system hosts more than 50 games to keep people interested before and during events. Leaderboards with participants’ names and logos make the event more interactive. Exhibitors can also set up rewards and prizes for people who come to their games and link them to those rewards and prizes. Overall, this is one of the best Lead Retrieval Software you can consider now.


  • Offers customizable lead capture forms and badges.
  • Supports real-time lead scoring and qualification.
  • Provides detailed analytics and reporting.
  • Integrates with various CRM and marketing automation tools.


  • Pricing might be higher compared to other options.
  • Some users may find the interface complex.
  • Advanced features could require more training for effective utilization.


Best Lead Retrieval Software


  • AI-powered badge scanning for accurate and efficient lead retrieval.
  • Real-time lead synchronization with CRM systems.
  • In-app lead qualification and note-taking capabilities.
  • Customizable surveys and questionnaires for data collection.
  • Interactive features like live polling, Q&A sessions, and networking tools.

The software can be used by event sponsors and exhibitors to gather, qualify, and follow up with leads before the event. Through the platform, users can message prospects and run targeted ads to get to know them before the event. The software also uses AI to qualify leads, match sponsors with relevant attendees, and set up networking between exhibitors and relevant attendees. For now, this is one of the best Lead Retrieval Software you can consider now.

The platform for building communities is what makes this tool stand out. Through the software, event exhibitors and attendees can stay in touch after the event is over. Forums and chat windows keep the lines of communication open, and a newsfeed lets everyone know what’s going on in the community. Sponsors can choose to host webinars between events to keep the network interested or promote upcoming events.


  • Focuses on attendee engagement and networking alongside lead retrieval.
  • Offers matchmaking and personalized recommendations for attendees.
  • Integrates with popular CRMs and marketing tools.
  • User-friendly interface.


  • Pricing could be on the higher side for smaller events.
  • Some features might be more relevant for virtual or hybrid events.
  • Lead retrieval functionalities might not be as robust as some specialized options.

Webex Events

Best Lead Retrieval Software


  • Integrated lead capture and management within the Webex Events platform.
  • Real-time engagement tracking and attendee insights.
  • Integration with Salesforce and other CRMs for streamlined data transfer.
  • Custom registration forms with tailored fields for lead information.
  • High-quality video streaming, presentation sharing, and interactive features.

The mobile app lets booth teams scan the barcodes of attendees to qualify and rate their leads in real time. Duplicate scans are combined into one, and all notes that go with them are put together. A dashboard shows live updates on metrics like the number of scans, the average quality of leads, and the number of people who are available.

The lead capture tool can be used through the app, but the company also rents out any hardware that might be needed for an event, such as equipment for badges and check-in. This helps both the event organisers and the exhibitors who want to use the equipment provided instead of their own. Overall, this is one of the best Lead Retrieval Software you can consider now.


  • Integrated with Cisco’s broader collaboration suite.
  • Suitable for webinars and online events.
  • Offers features beyond lead retrieval, such as presentations and discussions.
  • Provides security features for enterprise-level events.


  • Primarily designed for virtual events, might not be as suitable for physical events.
  • Lead retrieval features might not be as advanced or focused as specialized tools.
  • Could be complex for users unfamiliar with Cisco’s ecosystem.

How to choose the best lead retrieval software for your business?

When looking for the best lead retrieval software for your business, you need to think about a few things to make sure that the software fits your needs and goals. Here’s a step-by-step guide to help you make an informed choice:

Figure out what you need: Start by figuring out what your business needs. What kinds of events do you like to go to? What kind of leads are you looking for? Do you need data on leads in real time? Make a list of the parts and functions you need.

Find Out What’s Out There: Look for lead retrieval software options on the market. Look for both general lead retrieval solutions and ones that are made specifically for your business or event.

Check the Features: Compare the features that different software choices offer. Common features include badge scanning, customizable lead capture forms, real-time lead syncing, lead categorisation, and integration.

Ease of Use: Both your team and the people at the event should be able to use the software with little trouble. Interfaces that are hard to understand or use can cause frustration and mistakes.

Integration: Think about whether or not the software can work with your existing CRM, marketing automation, or other tools that are relevant. Seamless integration reduces the amount of manual data entry and improves the accuracy of the data.


What is a lead capture tool?

A lead capture form is a way to gather customer information. Lead capture forms are used to get customers’ contact information by giving them something in exchange for their information, like a guide, a discount code, or a demo of a product.

Where can you capture leads?

Use LinkedIn, Facebook, Twitter, Instagram, and any other social or marketing platform you might be on! If someone is interested in your content, they are probably a good lead for your business. This is a great way to get their email address. To make a lead magnet, you can use a tool like Unbounce.

Editorial Staff
Editorial Staff
The Bollyinside editorial staff is made up of tech experts with more than 10 years of experience Led by Sumit Chauhan. We started in 2014 and now Bollyinside is a leading tech resource, offering everything from product reviews and tech guides to marketing tips. Think of us as your go-to tech encyclopedia!


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