Best Scanners 2024: for high-quality document digitization

highly recommended scanners for efficient document management and digitization

The best scanners may seem simple, but purchasing the first one you come across may not fulfill your specific requirements. For example, if you need to scan and organize tax documents, there is a scanner that is made for that task. Also, if you work in a busy office or in customer service, there is a different scanner that will work better for you. Having the right scanner can also make a big difference if your goal is to digitize and improve old family photos.

When switching to a paperless workflow, it’s important to think about where the documents will be used, how much work is expected, and how they will be scanned. Some scanners can handle two-sided documents in one pass, while others require you to scan each side separately. Before you buy a document scanner and have it shipped to your location, you should carefully look over the specs to find the best one for your needs. Below we have mentioned the best scanners.

Importance of Scanners in the Digital Age

In the digital age, scanners are very important because they make it possible to turn physical documents, images, and objects into digital formats. They are devices that take analogue information from a source and turn it into a digital format that can be stored, edited, shared, and analyzed on computers or other digital devices. In the digital age, scanners are important because of the following:

Digitizing documents: Scanners can turn paper documents like contracts, invoices, receipts, and forms into digital files. This process of digitizing documents makes it easier to store, find, and organize them. It also gets rid of the need for physical storage space and lowers the risk of loss or damage.

Information Preservation: Scanners make digital copies of historical documents, books, photos, and other valuable items, which helps keep them safe. This makes sure that important information is kept safe and that future generations will be able to access it even if it gets old or gets lost because of a disaster.

Data Entry Made Easy: Scanners are used to automate the process of entering data. Instead of typing information from paper documents into digital systems by hand, scanners can quickly read the information and turn it into a digital format that can be changed. This cuts down on mistakes, makes things more accurate, and saves time and effort.

Best Scanners Comparison Table

In the table below, you can see an overview of the best scanners on the market. We carefully looked at their features, how well they worked, how reliable they were, and what customers said about them. Key features of each scanner, like scanning resolution, scan speed, connectivity options, document feeder capacity, and software compatibility, are listed to help you make an informed choice.

Scanner ModelEpson WorkForce ES-60WFujitsu Fi-8170Fujitsu ScanSnap iX1600Brother DS-640Canon ImageFORMULA R40Epson WorkForce ES-50Epson Perfection V600Xerox D35 Duplex
ConnectivityWirelessUSBUSB/Wi-FiUSBUSBUSBUSBUSB
Document FeederNoYesYesNoYesNoNoYes
Duplex ScanningYesYesYesNoYesNoNoYes
Scanning Speed15 ppm25 ppm40 ppm8 ppm40 ppm15 ppm9 ppm55 ppm
Maximum Resolution600 dpi600 dpi600 dpi600 dpi600 dpi600 dpi6400 dpi600 dpi
Supported Document SizeUp to 8.5″ x 72″Up to 8.5″ x 14″Up to 8.5″ x 14″Up to 8.5″ x 32″Up to 8.5″ x 14″Up to 8.5″ x 72″Up to 8.5″ x 11.7″Up to 11″ x 17″
Software IncludedEpson ScanSmartPaperStream IPScanSnap HomeBrother iPrintCaptureOnTouch LiteEpson ScanSmartEpson ScanXerox Easy UI

Epson WorkForce ES-60W

Best Scanners
SpecificationDescription
ModelEpson WorkForce ES-60W
TypePortable Document Scanner
ConnectivityWireless, USB
Scan SpeedUp to 15 ppm
Resolution600 dpi
Document SizeUp to 8.5″ x 72″
Duplex ScanningNo
Software IncludedEpson ScanSmart

With the Epson WorkForce ES-60W, Epson hit a home run. It is small, fast, light, very portable, and very easy to use. It’s great for people who need to scan on the go, wirelessly, or to the cloud. It also works as well as some of the best desktop and flatbed scanners on the market right now. Overall, this is one of the best scanners you can buy right now.

Without a feed tray or an output tray, the Workforce ES-60W has to work more slowly. Putting in larger stacks of papers can be a long and even boring job because you have to put each sheet in by hand. The ES-60W is the best choice if you don’t need to scan multi-page documents often and want great performance and powerful features on the go.

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Pros

  • Wireless connectivity allows for flexible scanning options.
  • Compact and portable design, ideal for on-the-go use.
  • Comes with Epson ScanSmart software for easy document management.

Cons

  • No duplex scanning capability.
  • Relatively slower scan speed compared to some other models.

Fujitsu Fi-8170

Best Scanners
SpecificationDescription
ModelFujitsu Fi-8170
TypeDesktop Document Scanner
ConnectivityUSB
Scan SpeedUp to 80 ppm
Resolution600 dpi
Document SizeUp to 11″ x 17″
Duplex ScanningYes
Software IncludedPaperStream IP, PaperStream Capture

It stands out from other scanners because of how fast it is, which makes it a great choice for scanning quickly. A high-capacity design that can handle 100-page documents means it will handle large volumes easily and make quick work of big tasks. Also, its overall scanning quality and easy-to-use interface make it a great choice for scanning tasks that are difficult or require setting up the scanner.

The Fujitsu Fi-8170 isn’t perfect, though. It works best for business tasks, like scanning text documents and receipts, and it could have done a better job of scanning photos. It will also cost you, since the price tag isn’t cheap. Still, it is a great scanner for a small home office that needs to quickly and easily scan large documents. For now, this is one of the best scanners you can buy right now.

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Pros

  • High-speed scanning capability of up to 80 ppm.
  • Supports duplex scanning, enhancing productivity.

Cons

  • Limited to USB connectivity only.
  • Large and bulky design may require dedicated desk space.

Fujitsu ScanSnap iX1600

Best Scanners
SpecificationDescription
ModelFujitsu ScanSnap iX1600
TypeDesktop Document Scanner
ConnectivityWi-Fi, USB
Scan SpeedUp to 40 ppm
Resolution600 dpi
Document SizeUp to 11″ x 17″
Duplex ScanningYes

The PDF that was made looks great because this machine can make everything, from tiny text to detailed graphics, look clear and accurate. The iX1600 is also easy to use because it has a large LCD touchscreen with an easy-to-understand interface that makes setting it up and using it every day a breeze. Still, this is one of the best scanners you can buy right now.

This model’s optical character recognition was not as good as it could have been, but this is a problem that many scanners have. Taking this into account, the only major problem is the high price. Some people might not scan enough to make the high price worth it. But if you scan a lot, the investment is well worth the time and effort you’ll save and the high-quality scans you’ll get in return. The iX1600 is the best choice if you want a high-quality machine that is fast and easy to use.

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Pros

  • Offers both Wi-Fi and USB connectivity options.
  • Duplex scanning feature enables efficient two-sided scanning.

Cons

  • Scan speed may be slower compared to some higher-end models.
  • Relatively higher price point compared to other scanners in its class.

Brother DS-640

Best Scanners
SpecificationDescription
ModelBrother DS-640
TypePortable Document Scanner
ConnectivityUSB
Scan SpeedUp to 16 ppm
Resolution600 dpi
Document SizeUp to 8.5″ x 32″
Duplex ScanningNo

For most people, the best scanner can digitize a short document or receipt quickly and easily whenever it’s needed and then be easily put away until it’s needed again. If you are one of these users, the Brother DS-640 is hard to beat. During our tests, this model always made high-quality PDFs that looked almost exactly like the originals. It also used optical character recognition (OCR) almost perfectly, which made documents’ text completely searchable, and it made document management simple and easy to use.

The size may be the most important and impressive thing about it. The scanner is about the size and weight of a regular power strip. It can be powered by USB. All of this means that you can easily plug it into your laptop when you need it and then put it away when you don’t. You can even put it in your backpack with your laptop if you need to scan documents on the go. It’s a strong and small scanner that doesn’t cost too much. Thus, this is one of the best scanners you can buy right now.

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Pros

  • Compact and lightweight design, perfect for mobile scanning needs.
  • Quick scanning speed of up to 16 ppm.

Cons

  • Lacks duplex scanning capability.
  • Limited document size compatibility compared to larger desktop scanners.

Canon ImageFORMULA R40

Best Scanners
SpecificationDescription
ModelCanon ImageFORMULA R40
TypeDesktop Document Scanner
ConnectivityUSB
Scan SpeedUp to 40 ppm
Resolution600 dpi
Document SizeUp to 8.5″ x 100″
Duplex ScanningYes

It is a serious rival to the best models we have ever tried. Unfortunately, this scanner wasn’t as fast as Fujitsu’s very fast ScanSnap iX1600, but it was much better at optical character recognition. It did a little better in terms of how well the software worked and how easy it was to use. Overall, this is one of the best scanners you can buy right now.

This model isn’t perfect, which is a shame. It doesn’t support wireless scanning, and as we have already said, it just can’t keep up with Fujitsu products, which can scan 67 pages per minute. The good news is that you can get the same scanning speed, better OCR, and an easier-to-use experience for less money.

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Pros

  • Offers fast scanning speed of up to 40 ppm.
  • Duplex scanning capability enhances productivity.

Cons

  • Limited to USB connectivity only.
  • Relatively higher price point compared to some other scanners with similar features.

Epson WorkForce ES-50

Best Scanners
SpecificationDescription
ModelEpson WorkForce ES-50
TypePortable Document Scanner
ConnectivityUSB
Scan SpeedUp to 5.5 ppm
Resolution600 dpi
Document SizeUp to 8.5″ x 72″
Duplex ScanningNo
Software IncludedEpson ScanSmart

This handheld document scanner from Epson is great for scanning receipts and paper. It can scan documents in the blink of an eye. It also comes with helpful software that lets you upload your scans directly to the cloud and group and label them at the same time. There are no batteries or power supplies needed because a USB port can be used to charge it. Overall, this is one of the best scanners you can buy right now.

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Pros

  • Compact and lightweight design for easy portability.
  • Simple and convenient USB connectivity.
  • Comes with Epson ScanSmart software for efficient document management.

Cons

  • Relatively slower scan speed compared to other models.
  • Lack of duplex scanning may slow down productivity for certain tasks.

Epson Perfection V600

Best Scanners
SpecificationDescription
ModelEpson Perfection V600
TypeFlatbed Photo Scanner
ConnectivityUSB
Scan SpeedUp to 6 ppm (color), up to 15 ppm (black and white)
Resolution6400 dpi (max)
Document SizeUp to 8.5″ x 11.7″
Duplex ScanningNo
Software IncludedEpson Scan, Adobe Photoshop Elements

This 6400 DPI Epson photo scanner is great for enlarging photos because it can handle both photos and negatives. With their Digital ICE for Prints feature, you can get rid of scratches, dust, and discoloration. The LED scanner doesn’t need to be warmed up and uses less power than most other scanners. The Epson Perfection is great if you like to keep old family photos and fix them up. Overall, this is one of the best scanners you can buy right now.

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Pros

  • Versatile flatbed scanner suitable for both photos and documents.
  • High-resolution scanning capability of up to 6400 dpi.

Cons

  • Lack of duplex scanning may limit productivity for certain tasks.
  • Scan speed is relatively slower compared to dedicated document scanners.

Xerox D35 Duplex

Best Scanners
SpecificationDescription
ModelXerox D35 Duplex
TypeProduction Document Scanner
ConnectivityUSB, Ethernet
Scan SpeedUp to 200 ppm (black and white), up to 100 ppm (color)
Resolution600 dpi
Document SizeUp to 11″ x 17″
Duplex ScanningYes

The Xerox D35 is an organization machine that can’t be stopped. It can scan up to 45 pages per minute and can hold up to 50 pages in its automatic feeder, so you can get through your uploads quickly. These scans go straight to the cloud and are turned into PDFs that can be searched automatically. Visioneer Acuity technology automatically makes scanned images clearer, even if the originals aren’t perfect. Overall, this is one of the best scanners you can buy right now.

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Pros

  • Exceptional high-speed scanning capability of up to 200 ppm.
  • Duplex scanning feature ensures efficient two-sided scanning.

Cons

  • Larger size and higher cost compared to standard desktop scanners.

How to Maintain and Clean Your Scanner?

Follow these general rules to take care of and clean your scanner:

Read the instructions: Learn what the manufacturer says about how to clean and take care of your specific scanner model. You might need to follow certain rules or safety precautions.

Turn Off and Unplug: Before you start cleaning, make sure the scanner is turned off and not plugged in. This will keep anything from going wrong or getting broken while cleaning.

Remove Dust and Debris: Use a soft, lint-free cloth or a can of compressed air to gently wipe the scanner’s surface, feeder tray, and glass clean of any dust or other debris. Be careful not to scratch the surface of the glass.

Clean the Glass: Use a soft, lint-free cloth dipped in a mild glass cleaner or isopropyl alcohol to wipe down the glass scanning surface. If you don’t want liquid to get into the scanner, don’t spray the cleaner directly on the glass. Wipe gently in a straight line to keep from leaving streaks or residue.

Clean the Feeder Tray: If your scanner has an automatic document feeder (ADF), wipe the feeder tray gently with a lint-free cloth. Get rid of any paper dust or other junk that may have built up.

FAQs

What is best to scan a lot of documents quickly?

For mass scanning, you need scanners that are made for production and have a high output rate. Most of these have large automatic document feeders (ADFs) that can hold more than 100 sheets and fast scanning speeds of more than one page per second.

Is it worth buying a document scanner?

But a desktop scanner will save you time if you need to scan a lot of paper every week. Instead of getting up multiple times a day to run a document through the copier, you can stay at your desk and have your scanned file in seconds. A scanner will also give you a much better picture.

Editorial Staff
Editorial Staffhttps://www.bollyinside.com
The Bollyinside editorial staff is made up of tech experts with more than 10 years of experience Led by Sumit Chauhan. We started in 2014 and now Bollyinside is a leading tech resource, offering everything from product reviews and tech guides to marketing tips. Think of us as your go-to tech encyclopedia!

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