How to Count Cells With Text in Excel

Excel is without a doubt one of the tools that is both one of the most widely used and one of the tools that is recognised the most highly in the world of business. This powerful spreadsheet program was developed to aid users in the administration and structuring of huge amounts of data, making it much easier to examine and interpret the data once it had been collected.

The software was meant to assist users in the administration and structure of the data. Excel users frequently conduct a count on the number of cells in a spreadsheet in order to ascertain what percentage of those cells contain text. This is one of the most common activities that Excel users perform.

What is Counting Cells With Text?

Counting cells in Excel refers to the process of determining the total number of cells within a range that include any kind of text data. This can be accomplished by using the “counting cells with text” function.

This can be useful for a variety of purposes, such as analysing the quantity of text content in a document or filtering out cells with text from your data set. Other possible applications include analysing the amount of text content in an image.

Step-by-Step Guide: Counting Cells With Text in Excel

For Windows Users:

  1. Launch Excel and open the spreadsheet you want to analyze.
  2. Select an empty cell where you want the result to appear.
  3. Type the formula “=COUNTIF(range, criteria)” in the empty cell. The COUNTIF function counts the number of cells in the specified range that meet the given criteria.
  4. For the “range” part of the formula, enter the range of cells you want to analyze. This should be entered as the first and last cells separated by a colon. For example, if you want to count cells A2 to A9, the range would be “A2:A9”.
  5. For the “criteria” part of the formula, enter an asterisk enclosed in double quotation marks (“*”). This counts the number of cells in the range that contain any text. The completed formula should look something like “=COUNTIF(A2:A9, “*”).”
  6. Press Enter to apply the formula. The result will be displayed in the selected cell.

For Mac Users:

  1. Open Excel and access the spreadsheet you want to analyze.
  2. Select an empty cell where you want the result to appear.
  3. Enter the formula “=COUNTIF(range, criteria)” in the empty cell. This formula counts the number of cells in the specified range that contain text.
  4. For the “range” part, enter the range of cells you want to analyze. This should be entered as the first and last cells separated by a colon. For example, if you want to count cells B2 to B10, the range would be “B2:B10”.
  5. For the “criteria” part, enter an asterisk enclosed in double quotation marks (“*”). This counts the number of cells with text in the range. The complete formula should look like “=COUNTIF(B2:B10, “*”).”
  6. Press Enter on your keyboards to apply the formula. The result will be displayed in the selected cell.

Final Words

To summaries, the Excel application performs an excellent job of preserving your data and making analysis easier to perform. It can process both text and numerical data. There are nearly four hundred functions available, one of which is “COUNTIF.” When you need to filter through a large amount of data to locate what you’re looking for, this function can help you find the total number of cells that include certain information, such as the number of cells that contain text, as well as the number of occurrences for specific text strings.

Editorial Staff
Editorial Staffhttps://www.bollyinside.com
The Bollyinside editorial staff is made up of tech experts with more than 10 years of experience Led by Sumit Chauhan. We started in 2014 and now Bollyinside is a leading tech resource, offering everything from product reviews and tech guides to marketing tips. Think of us as your go-to tech encyclopedia!

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