How to Create Different Headers and Footers in Microsoft Word

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Check How to Create Different Headers and Footers in Microsoft Word

Word offers some built-in ways to change the headers and footers in a document. For example, you can easily use different headers and footers for odd and even pages, or you can use different headers and footers on the first page. To go further, you need to create multiple sections in your document and learn how to link and unlink headers and footers from the previous section. If you select this option, any text that is already in the header and footer of the first page will be removed. Also notice that the names of the sections on the first page change to First Page Header and First Page Footer. You can leave them blank or fill in the spaces with other text that doesn’t affect the headers and footers on subsequent pages at all.

A typical document convention is to have a different header and footer on the first page of a document than on the rest of the document. Maybe you have a main page where you don’t want a header or footer. Or maybe you want the footer on the first page to display your company’s official disclaimer text and the footer for the rest of the document to display page numbers. Whatever the reason, Word makes it easy for you. The Header/Footer panel becomes active and a new Design tab appears on your ribbon with controls for managing headers and footers.

How to make a different header on the first page in Word

It is common to have a header on that first page that is different from the header on the remaining pages. You can print the document path and name, or include your company logo, or more commonly, if the first page is a title page, you may not want a header at all.

The simple document comprises several instances of the RAND function to create text: four pages. Suppose you want to display a page number in the header for all but the first page. To achieve this, do the following:

  • On the first page, double-click the header area (the white space above the top margin) to open that section. Doing so dims the document a bit.
  • Check the Different First Page option in the Options group on the Contextual Header & Footer tab. There is no header text yet, but if there was, clicking this option would remove it. Also notice that the header tab text now says “First Page Header.”
  • With the header section still open, flip to page two, click the Page Number option, and choose one of the built-in page number formats. I chose the first one, which shows the page number in the left margin.

Figure A

The Different First Page option leaves the header blank on the first page and allows you to use a header on the remaining pages of the document. Now, that doesn’t seem like a “multiple headers” problem, but it is: an empty header is kind of a header. In fact, you could enter a different header for page one if you’d like! I left it blank because it is a common task.

You can also add the page numbering scheme to all pages and then click the Different First Page option. The word is versatile; the order in which you apply the options does not matter at this point. Now let’s move on to different headers for odd and even pages.

How to make different headings for odd and even pages in Word

In long documents, especially when you are viewing a two-page spread, it is common to have a different header on odd and even pages. We will address this requirement by displaying the page number in the left margin for even pages and the right margin for odd pages, similar to the length of two pages in a book.

Right now, the page numbers for pages 2, 3, and 4 are all aligned to the left. To change this, do the following:

  • Click inside the page header 3.
  • On the Header and Footer contextual tab, click Different Odd and Even Pages in the Options group. If you do, even pages will be removed.
  • Do not be alarmed; that’s supposed to happen
  • Usually even numbers are aligned to the left and odd numbers to the right. The blank header on page 1 complicates this a bit for us – I did this on purpose so you can see how flexible the feature is.
  • Still in the header for page 3, select the number 3 and click Align Right on the Home tab in the Paragraph group.
  • Go back to page 2 and click the Header & Footer contextual tab.
  • In the Header & Footer group, click Page Number and choose one of the built-in left-aligned options.

As you can see in Figure B, odd pages display the page number in the right margin and even pages display the page number in the left margin. This extension looks a bit strange because the odd page 3 is on the right, but don’t be confused by what you see on the screen. This is just a display behavior. If you add enough text to make a fifth page, you’ll see that the page number is aligned to the right. From now on, all even pages will be left-aligned and odd pages will be right-aligned. Also, page 1 doesn’t have a header yet.

Final remarks: How to Create Different Headers and Footers in Microsoft Word

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Editorial Staff
Editorial Staffhttps://www.bollyinside.com
The Bollyinside editorial staff is made up of tech experts with more than 10 years of experience Led by Sumit Chauhan. We started in 2014 and now Bollyinside is a leading tech resource, offering everything from product reviews and tech guides to marketing tips. Think of us as your go-to tech encyclopedia!

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