How to Create an Email Group in MS Outlook: A Simple Guide

If you’re fed up with selecting each contact every time you send group emails, then creating an email group in MS Outlook can be a game-changer for you. It’s an effortless process that can save you a lot of time and effort in the long run. Follow the below steps to create your email group:

Step-by-Step Guide to Creating an Email Group in MS Outlook

Step 1: Click on the “New Contact Group” Button

Go to the “Home” tab on the ribbon toolbar and click “New Contact Group.”

Step 2: Name Your Contact Group

Name your email group in the Name field.

Step 3: Add Members to Your Group

Select the “Contact Group” tab and click “Add Members” to open a drop-down menu. Choose members from your Outlook contacts or address book, or add a person who doesn’t appear in your Outlook contacts or address book. Double-click the names of the people you want to add to your contact list if you chose to add people from your Outlook contacts or your address book.

Step 4: Save Your New Email Group

Once you have added all the members to your email group, click “OK,” and then click “Save & Close” to finish setting up the group.

The process of creating a group of email addresses in Gmail is almost the same. Go to your Gmail account, click the “Contacts” button, select each contact you want to add to the group, click the “Groups” icon, and then click “Create New” to name your contact group. When you compose a new email, you can select the group as the recipient in the “To” field.

Frequently Asked Questions (FAQs)

1. Can I add or remove members from my email group later?

Yes, you can add or remove members from your email group at any time by going to the group’s properties and making the necessary changes.

2. Can I create multiple email groups in MS Outlook?

Yes, you can create multiple email groups in MS Outlook. Follow the same process outlined in this guide for each group you want to create.

3. Can I use my email group in MS Outlook on another computer?

Yes, if you are using an Exchange account or have your Outlook data stored in a .pst file, your email groups will be available on any computer running Outlook with your account information.

4. Can I use my email group in MS Outlook on my mobile device?

Yes, if you have set up your email account on your mobile device or are using a Microsoft Exchange account, your email groups should be available on your mobile device as well.

To Summarize

If you’re tired of choosing each contact one by one while sending group emails, creating an email group can be an immediate solution. In this guide, we’ve outlined the simple steps to create your email group on MS Outlook and Gmail. Don’t hesitate to create multiple email groups if needed! Moreover, you can add or remove members later, and the email groups will work on different devices, too.

Final Thoughts

Undoubtedly, setting up an email group can save you a lot of time and effort while communicating with your coworkers or team members. We hope this simple guide has been helpful to you, and you can easily create your email group from now on. If you need any further assistance or have questions, feel free to reach out to us.

Editorial Staff
Editorial Staff
The Bollyinside editorial staff is made up of tech experts with more than 10 years of experience Led by Sumit Chauhan. We started in 2014 and now Bollyinside is a leading tech resource, offering everything from product reviews and tech guides to marketing tips. Think of us as your go-to tech encyclopedia!


Please enter your comment!
Please enter your name here

Related Articles

Best Telemedicine Software: for your healthcare practice

Telemedicine software has transformed my healthcare visits. It's fantastic for patients and doctors since they can obtain aid quickly. I...
Read more
I love microlearning Platforms in today's fast-paced world. Short, focused teachings that engage me are key. Microlearning platforms are great...
Think of a notebook on your computer or tablet that can be changed to fit whatever you want to write...
As of late, Homeschool Apps has gained a lot of popularity, which means that an increasing number of...
From what I've seen, HelpDesk software is essential for modern businesses to run easily. It's especially useful for improving customer...
For all of our important pictures, stories, and drawings, Google Drive is like a big toy box. But sometimes the...