MS Word as a Whiteboard: A Beginner’s Guide

Learn how you can use MS Word as a Whiteboard, a digital canvas to collaborate and brainstorm ideas with others. In this guide, we will show you the tips and tricks to use MS Word as a Whiteboard and how you can share whiteboard content with your colleagues and friends.

How to Use MS Word as a Whiteboard

  • Start by opening the MS Word App and selecting the Whiteboard option
  • Choose one of the pen options and start writing or drawing on the whiteboard. You can use the eraser to make corrections or add more content.
  • For more precision, use the highlighter or ruler options, or insert images and files to add more context to your ideas.
  • Post the whiteboard link to Teams or send it to OneNote using the settings options for easy sharing.

Tips for Sharing Whiteboard Content

Share a Team Meeting Whiteboard

You can collaborate and share ideas in real-time during a Teams meeting using the whiteboard option. Access several pens, an eraser, and a ruler, and add images or files to the board. You can send the link to OneNote or post it on Teams to share with others.

Share a Whiteboard from the Whiteboard App

You can create new whiteboards within the app, rename them, and then invite others to collaborate. Apply edit or view options for added control, and use the read-only option for added convenience. If you want to change a collaboration whiteboard to read-only, you will need support from the Microsoft team.

Use More Than One Device

Maximize your collaboration efforts by using multiple devices to work on the same whiteboard. For instance, you can use a PC to join a Teams meeting and an iPad to add inking. This way, you can keep your work organized and get the most out of your collaboration sessions.

Ink in Other Office 365 Applications

For added versatility, use inking with PowerPoint or Word to create a read-only screen.

Final Thoughts

Using MS Word as a Whiteboard is a convenient and effective way to collaborate with others, and we hope this guide has been helpful. If you have any questions or comments, let us know. Please share this article with your friends and colleagues so that they can also benefit. Thank you for reading!


1. Is the Microsoft 365 Whiteboard app free?

Yes, the Microsoft 365 Whiteboard app is free to use.

2. Do I need a stylus to use MS Word as a Whiteboard?

No, MS Word as a Whiteboard works with desktop devices and stylus.

3. Can I share Whiteboard content through Teams?

Yes, you can share Whiteboard content through Teams by posting a link to the meeting or sending it to OneNote.

4. Can I use multiple devices to collaborate on the same whiteboard?

Yes, using multiple devices to collaborate can be a great way to increase productivity and get the most out of your collaboration efforts.

Editorial Staff
Editorial Staff
The Bollyinside editorial staff is made up of tech experts with more than 10 years of experience Led by Sumit Chauhan. We started in 2014 and now Bollyinside is a leading tech resource, offering everything from product reviews and tech guides to marketing tips. Think of us as your go-to tech encyclopedia!


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