How to Use Speech to Text in MS Word: A Quick Guide

A step-by-step guide on how to dictate text in MS Word.

If you learn how to Use Speech to Text in MS Word, you will be able to dictate documents with ease before you know it. Microsoft’s speech recognition and voice typing technology has been developed and improved over many years. It is a useful way to get your thoughts out, make drafts, and take notes.

Just like the best speech-to-text apps make it easier to use our phones, Microsoft’s solution is perfect for those of us who use Word a lot and don’t want to wear out our fingers or the keyboard by typing so much. Speech to text in Microsoft Word used to make mistakes that you had to go back and fix, but the technology has come a long way in recent years and is now among the best text-to-speech software. Speech to text in Microsoft Word is easy to find and use, no matter if you have the best computer or the best Windows laptop.

How to Use Speech to Text in MS Word

  1. Open Control Panel and select “Speech Recognition.”
  2. Click “Start Speech Recognition” to open a new window.
  3. Click “Next” to proceed.
  4. Choose “Headset Microphone” and click “Next.”
  5. Read a provided line out loud and click “Next” when done.
  6. Click “Enable Document Review,” then “Next.”
  7. Select “Manual Activation,” then “Next.”
  8. Optionally, skip the tutorial by clicking “Skip Tutorial.”
  9. Locate the microphone icon for voice commands.
  10. Click the microphone icon and wait for “Listening” message.
  11. Speak, and Microsoft Word will transcribe your words.

Benefits of Using Speech to Text in MS Word

  • It can help you get more done: Speech-to-text software can help you get more done by letting you do other things while you dictate. You can also use speech to text to make drafts of documents, which can save you time when you go back to edit them.
  • If you have a disability: it can help you: People with disabilities that make it hard to type can use speech to text to their advantage. People with arthritis or carpal tunnel syndrome, for example, may find it hard to type for long periods of time. Speech to text can help these people make documents even though they have a disability.
  • If you are not a good typist: it can help you: Speech to text can help you get better at typing if you are not a good typist. As you speak, the text will appear on the screen, so you can see how to type the words correctly.
How to Use Speech to Text in MS Word
  • It can help if you don’t know the keyboard shortcuts: If you don’t know the keyboard shortcuts for MS Word, speech to text can help you get around the program without having to remember them. Just say the command you want to use, and the speech-to-text feature will do it for you.

Integrating Speech to Text with Accessibility Features

  • Use the Read aloud feature: With the Read aloud feature, you can have MS Word read text to you. This can help if you have trouble seeing or if you want to make sure your document is correct. Click the Read aloud button on the toolbar to use this feature. You can also press Ctrl + Alt + R on your keyboard.
  • Use Accessible Rich Text Format (Alt): Alt is a file format that is made so people with disabilities can use it. When you save a document in Alt format, MS Word adds special tags that make it easier for screen readers and other assistive technologies to understand. To save a document in the Alt format, click on the File tab and then click on the Save as button. Choose Alt from the Save as type drop-down menu.
  • Use the Dictate feature: With the Dictate feature, you can speak text into MS Word instead of typing it. Click the Dictate button on the toolbar to use this feature. You can also press Ctrl + Shift + S on your keyboard.


Where is the voice typing tool?

Install the Google Docs app, open a document, and tap the microphone icon on the on-screen keyboard, which is to the left of the space bar. Talk then. With Google Voice Typing, you can turn what you say into text.

Does Windows 10 have speech-to-text?

Try using the built-in dictation tool on your Windows 10 laptop or desktop to turn your spoken words into text. Speech recognition is built into Windows 10, so you don’t need to download or install anything to use dictation. It does need access to the internet, though.

Why do I not have dictate on word?

To use this feature, you must have a subscription to Microsoft 365. Please check that you’re signed in and that your subscription is still active. If you’re using Windows, please keep in mind that you can only use this feature on Windows 10 and later. If you have an older version of Windows, you won’t be able to use this feature.

Editorial Staff
Editorial Staff
The Bollyinside editorial staff is made up of tech experts with more than 10 years of experience Led by Sumit Chauhan. We started in 2014 and now Bollyinside is a leading tech resource, offering everything from product reviews and tech guides to marketing tips. Think of us as your go-to tech encyclopedia!


Please enter your comment!
Please enter your name here

Related Articles

Best Telemedicine Software: for your healthcare practice

Telemedicine software has transformed my healthcare visits. It's fantastic for patients and doctors since they can obtain aid quickly. I...
Read more
I love microlearning Platforms in today's fast-paced world. Short, focused teachings that engage me are key. Microlearning platforms are great...
Think of a notebook on your computer or tablet that can be changed to fit whatever you want to write...
As of late, Homeschool Apps has gained a lot of popularity, which means that an increasing number of...
From what I've seen, HelpDesk software is essential for modern businesses to run easily. It's especially useful for improving customer...
For all of our important pictures, stories, and drawings, Google Drive is like a big toy box. But sometimes the...