Passwork Review: Make passwords more secure and user friendly

Companies juggling multiple accounts, each with different passwords, may find themselves in situations where passwords need to be changed. Or need to grant someone access to those passwords. To do this safely, passwords must be encrypted to prevent data breaches. This is where the cloud-based, self-hosted password managers come in. 

With such an online tool, companies can manage all their passwords from the convenience of one place. Employees can access their passwords securely. In light of that, here we look at one tool: Passwork.

What is Passwork?

Passwork aims to make business passwords more secure and user-friendly. While there are numerous password managers on the market, Passwork offers a solution that appeals to both users and administrators due to its features, ease of use and platform management. 

Features of Passwork

Passwork is a business password manager; most features are geared toward that use. Rather than offering multiple input types, as 1Password does, or an automatic password changer, as Dashlane has, Passwork focuses much more on user management, organization, and integrations.

Automated Security Auditing

Security Dashboard: Remove weak, cracked and/or old passwords that have not been changed for a long time. You can do this through a security dashboard. Here you can see the number of weak, old, expired, or passwords at risk. 

User management: In this part of the dashboard, you can set custom permissions for the previously mentioned vaults and folders. You can also manage the number of account users and their level of responsibility. For example, you can assign employees with different access levels to separate accounts. Access levels come with navigation, no access, read-only, read and edit, or full access.

Activity: This does what it exactly says on the tin. Here, you can track all activity, including old passwords. For example, you can watch when an account user previously logged in, which account or vault they signed into, and what action they took.

Privacy and Security

When it comes to security, Passwork offers strong client-side end-to-end encryption. This is achieved by creating a master password stored locally and never sent to Passwork’s servers. 

Users can utilize their master password to encrypt their passwords securely with AES 256 encryption. The master password is entirely unrecoverable, so you must ensure you never forget it.

Passwork also provides strong TLS/SSL encryption to secure all data sent from a user’s browser to the company’s servers. We checked the quality of Passwork’s transport security with Qualys SSL Labs and found that it scored an A+. Passwork’s TLS encryption works, and user data is secure in transit.

For added security, you can enable Two-Factor Authorization. Unlike many services that offer a choice of limited authenticators, Passwork lets you authenticate with any Authenticator.

Work and Collaborate

Colleagues can collaborate in shared (password-protected) folders/vaults. You can invite individual team members to vaults/shared folders and assign them different access levels, such as Read-Only or Full Access. Users can also use the search bar, tags and colour labels in the Passwork dashboard to quickly access different vaults and accounts. Finally, Passwork integrates with AD (Active Directory), Azure and LDAP.

Password Generator Tool

You can use Passwork’s password generator tool to create unique and secure passwords for all your accounts. You will be asked to select several criteria before generating passwords:

  • Special characters
  • Numbers
  • Uppercase
  • Lowercase
  • Similar characters

Phone and browser compatible

Passwork is fully mobile access through an app you can download from Google Play or the Apple App Store. This gives you instant access to your business passwords wherever you are. 

You can insert, generate, or manage your company’s passwords in just a few clicks through one extension to the various browsers like Google Chrome, Apple Safari, Mozilla Firefox, or Microsoft Edge.

Setting up Passwork

As discussed earlier, there are three levels of organization: passwords, folders and vaults. Adding new passwords is easy; with Passwork, you can name them, add a URL, attach notes and even attach files. Furthermore, you can generate strong passwords from the creation page and add colours and tags. 

Moreover, entries can support multiple logins. For example, if you want to link all your G Suite logins to a single entry, you can do this with Passwork. That said, passwords are the only items supported. While you can add notes and attachments, you cannot store credit cards or other types of items in your vault. 

You can also import data, provided you have the right subscription. Once everything is set up, it’s time to share. 

As discussed in the “features” section above, you can invite users to vaults and folders. You can also share individual items this way and through a link. In addition, you can set links for one-time use or reuse and specify an expiration time.

Pricing

Passwork provides five levels of pricing:

  1. Small team
  2. Start
  3. Business
  4. Premium
  5. Enterprise

You can choose a Standard or Advanced License within each price range. The exception is the small team plan, which only has access to the Standard License. Whichever plan you choose, the features you get are the same if you choose the Standard License. Only if you choose an Advanced License will you get additional features.

Support

Passwork has a lot of hands-on support available on all of its plans. The support only communicates via email; in rare cases, they uses a remote connection to the client’s computer.

In a business context, self-help tools are everything. There’s a user guide on the site, and they also provide video presentations and presentations via video link. And many self-help tools are available to all customers who have purchased the Passwork in their personal accounts.

Final words

Passwork offers many standard features expected in an enterprise password management solution. With a fully featured API, password management options, and advanced integration with LDAP and SSO, Passwork offers an attractive alternative to many existing password management solutions. This self-hosted option mitigates many concerns that increasingly follow cloud-hosted platforms, such as data privacy and control.

We’d recommend Passwork for those looking for more control in a self-hosted platform. While there is not an over-abundance of features, what is available works well and covers most of the bases needed in a modern enterprise password management solution!

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