Taskade review 2024: a versatile project management tool

Taskade seamlessly blends task management, note-taking, and collaboration features for a streamlined experience.

Taskade turns into a dynamic collaboration app that combines AI, real-time collaboration, and task management without any problems. Taskade stands out because it is affordable and is marketed as the best option for small remote teams that want to work together effectively online. It can handle small projects well, but it doesn’t have the usual tools for managing projects.

Taskade: Description

If you like traditional project management, GanttPro is good for beginners, Zoho Projects works well for small teams that are growing, and Teamwork is great for work that needs to be done for clients. Each suggestion is based on a different need in the constantly changing world of collaborative work platforms. Taskade simplifies team and individual work processes with its versatile collaboration and task management platform.

Taskade makes creating to-do lists, collaborative notes, and visual boards easy with its customizable interface and features. Real-time collaboration makes teamwork efficient on the platform. Taskade is a multi-device productivity tool for mobile users. Taskade is an excellent tool for productivity and project coordination because it streamlines workflow and communication for both individual and group task management.

Taskade: Pricing

Taskade offers many personal and business pricing plans. The free plan for personal users includes 250 MB of storage and 1 workspace that can be shared by up to 3 people. The Starter plan adds 2 GB of storage, calendar integration, and guest sharing for $4 or $8 per month (billed annually). The $8 or $16 Plus plan adds two workspaces, 5 GB of storage, and Google Drive and Dropbox integration.

The number of members rises to 5. Taskade’s $19 or $39 monthly Pro plan is for advanced users. It supports 20 people with 5 workspaces, 20 GB of storage, advanced team permissions, and password protection. Up to 50 people can use the $49/month or $99/month Business plan, which includes 20 workspaces, 100 GB of storage, external team collaboration, and many automations and integrations.

The Ultimate plan supports 100 members for $99 or $199 per month. It has 1,000 GB storage, unlimited workspaces, and Okta, Google, and Microsoft Azure single sign-on. Its flexible and scalable pricing options suit a wide range of users, including individuals and teams.

Key Features Table

Workspaces, folders, projects, tasks, and subtasks make up Taskade’s hierarchy. Your progress bar shows you how far you’ve come, you can see all the updates, see what tasks you’ve already finished, and more.

FeatureDescription
Real-Time CollaborationWork together with your team in real-time, enhancing productivity.
Task ManagementEasily create, organize, and manage tasks in a streamlined manner.
Project BoardsUtilize boards to visualize and organize projects with tasks and subtasks.
Team ChatCommunicate seamlessly with team members within the platform.
File SharingShare documents, images, and files directly on the platform.
Due Dates and RemindersSet deadlines and receive reminders to stay on track.
TemplatesAccess pre-designed templates for common tasks and projects.
Customizable WorkspacesTailor workspaces to suit your workflow and preferences.
Cross-Platform CompatibilityAccess Taskade on various devices and operating systems.
Offline ModeWork on tasks and projects even without an internet connection.
Integration SupportConnect Taskade with other productivity tools for a seamless workflow.
Security FeaturesEnsure the safety and privacy of your data with built-in security measures.
Analytics and ReportingTrack progress, view analytics, and generate reports on tasks and projects.
Mobile AccessibilityAccess Taskade on-the-go via mobile apps for iOS and Android.
Customizable ViewsChoose from different views, such as list, board, or kanban, based on your preference.
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Taskade: User Interface

Taskade

Taskade is a top collaboration and productivity platform due to its easy-to-use interface. A clean, user-friendly interface is thoughtfully designed. Uncluttered dashboard makes it easy for beginners and experts. Taskade’s pleasing color scheme promotes focus and comfort. Users can easily navigate the platform’s features with clearly labeled menus and icons. A responsive and adaptive interface for different devices and screen sizes is achieved by using modern design principles.

Taskade’s workspace can be customized to suit project needs. Drag-and-drop simplifies task management and collaboration, helping users organize and prioritize. Real-time collaboration lets teams work together and stay informed on project progress. Taskade’s user interface balances aesthetics and functionality, creating a pleasant digital workspace that encourages productivity and collaboration.

Management of Tasks

Each Space has a project area. Start with a blank document, use an AI prompt to plan a project, or use a board or mind map. Each project relies on documents. After the project is made, switching views is easy, but you must format the document differently. If you want your document to make sense as a board or mind map, you need the right headings and lists.

We’ll demonstrate that Taskade can format a project plan from a well-written AI prompt. Every project has start and end dates, users, and tags. Text blocks comprise the project document. These can be paragraphs, bullet lists, number lists, or AI-generated content. First block is ready to add tasks, which is helpful. Move your mouse over a block’s beginning or end to add it. Only checkboxed tasks are on each line.

Project management templates

Taskade makes starting a project easier by including many project management templates right out of the box. Taskade offers a wide range of templates, from standard ones like onboarding checklists for new employees to more modern ones like Agile project management boards. Templates for digital bullet journals, student assignment checklists, and API security checklists are among the more specialized ones available.

Users can quickly start their projects after finding a template they like by clicking the “use template” button, choosing the workspace, and waiting a short time for the template to be saved to their account. Even though some templates might look simple, they are actually very easy to change, making them a quick and easy way to start working on new projects.

Taskade: Views

Taskade

The project toolbar in Taskade has an easy-to-use shortcut for quickly switching between project views. The list view is set as the default view. The Board view is different from the usual layouts found in apps like Todoist. Instead of showing tasks on cards like most programs do, Taskade turns each block in the document into its own list. This gives you more options than just showing tasks.

For example, you can use it to show paragraph blocks, bullet lists, and generative AI blocks. This gives users a more open-ended experience, but it might be hard for people who are used to traditional task lists and boards.On the Calendar view, all of a team’s due dates are shown on one screen. On the other hand, the Action view turns the project into a spreadsheet, where due dates, assignees, comments, and media can all be seen in separate columns.

Taskade can automatically turn structured documents into mind maps or org charts, which gives it even more uses. It has an infinite canvas mind map that is great for brainstorming alone or with others. Taskade’s creative approach to project views works for a variety of working styles. However, users coming from other task management apps may need some time to get used to its unique structure and features.

Taskade: AI Automation

AI automation features in Taskade transform task management by improving efficiency and workflows. The platform uses intelligent automation to predict user preferences and automate repetitive tasks, saving time and effort. Taskade adapts to user work patterns and suggests task prioritization, deadlines, and collaboration using machine learning algorithms.

Taskade becomes a proactive assistant that anticipates user needs thanks to its dynamic AI functionality. Beyond task assignments, Taskade’s AI automation analyzes project structures and dependencies to recommend optimal task organization and resource allocation. This predictive capability makes project management more intuitive and responsive.

AI-driven Taskade features anticipate bottlenecks and enable proactive collaboration, improving communication. Taskade’s AI automation makes it a powerful tool for productivity and collaboration, offering users an intelligent and adaptive platform that goes beyond traditional project management tools.

Real-time collaboration

Under default settings, real-time collaboration is enabled for all projects that involve more than one member of the team. At the top of the toolbar, you can see who is currently online. The updates to the project are displayed in real time, regardless of whether someone is adding to a document or finishing a task.

However, Taskade is severely lacking in the color-coded live cursor that many of us have become accustomed to seeing in Google Workspace applications such as Google Docs, which is considered to be the gold standard for collaborative document editing. With the help of the Version History tool, you are able to monitor changes made in Taskade. In addition to the ability to revert to any previous edits, each edit is marked by the user who made it, which provides a convenient context for the user.

Taskade: Permissions

Taskade has five permission levels for inviting people to a workspace or project. Projects, templates, settings, and billing options can be edited by owners. Project admins can configure and edit but not bill. Editors can edit projects and templates but not workspace settings. Checkers and viewers allow guests and outside collaborators in your workspace.

Checkers can finish and comment on tasks but not edit projects or templates. Viewers can only comment and chat in projects. They cannot edit projects, templates, or tasks Managers need certain features, but Taskade is not a full task management app. There’s no way to automatically reassign work or notify managers when someone misses a deadline and how it will affect the next project step.

Performance and Reliability

Taskade is a great platform for creating a collaborative workspace because it works well and is reliable. Its smooth interface makes it easy for users to manage tasks, work together in real time, and share documents. The responsive design of the platform makes sure that it works well on all devices, which makes it more reliable for people who are always on the go.

Taskade’s servers always stay online, so there aren’t many interruptions to work. Speed and responsiveness are what make Taskade great at both working on individual tasks and managing group projects. Its strong infrastructure and reliable performance make it a good choice for people and teams who want a reliable platform to help them be more productive and work together on their daily tasks.

Pros

  • One-time prices
  • Chat room and video calls for the project
  • Generative AI is good at making tasks.

Cons

  • Only 50 teams can play.
  • AI can’t help you keep track of your work.

Final Words

Taskade shows itself to be a flexible and forward-thinking platform that combines AI automation, project management, and teamwork without any problems. Its large library of templates makes starting projects quickly and easily, and it can be used for a wide range of purposes. Taskade is different because it uses AI automation to give users a proactive and smart assistant that helps them set priorities, share resources, and work together better.

The platform’s dedication to easy-to-use interfaces and customizable features guarantees a smooth and flexible experience. Taskade’s new approach and wide range of features make it a useful tool for improving productivity and streamlining work processes in a variety of work settings, such as for personal use, teamwork, and managing large projects.

Amy Hinckley
Amy Hinckley
The Dell Inspiron 15 that her father purchased from QVC sparked the beginning of her interest in technology. At Bollyinside, Amy Hinckley is in charge of content editing and reviewing products. Amy's interests outside of working include going for bike rides, playing video games, and watching football when she's not at her laptop.

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Taskade is a breath of fresh air in the world of project management. It's intuitive, visually appealing and excels at both task management and note creation. Think Notion without the learning curve, Trello with superpowers. Standout features include seamless team collaboration, flexible project views (mind maps!), and an AI assistant that actually helps. The free plan is generous, and the premium options are affordable. Taskade may not be the most feature-packed program, but its focus on simplicity and ease of use makes it a winner for small teams and solopreneurs. Just don't expect advanced bells and whistles.Taskade review 2024: a versatile project management tool