Boost Productivity: Use Dictation Commands for Faster Work Completion

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AI still has a long way to go, but I’ll tell you one thing: Writing with your voice is getting a heck of a lot easier. Maybe you dictate text messages, but there’s so much more you can do if you start dictating for your work, too. I’ll show you how, plus I’ve got some tips to make your spoken words shine on the page.

Depending on your operating system, version, software and the direction of the wind (just kidding), these dictation commands may or may not work. But most will, and they’re definitely worth trying.

Insert punctuation by saying them explicitly, like “Kim exclamation point” for “Kim!” To insert a word that’s also punctuation, such as “comma” or “period,” say “literal comma” or “literal period.””New line” or “New paragraph” will start a new thought or section. Say “Go to” or “Go after” and a word to move the cursor before or after that word.To correct the last thing you said, say “Correct that.””Select that” will select the last thing you said.Say “Caps” and a word to capitalize the first letter of that word.Say “Select” and a word or phrase to select it, or say “Cut,” “Copy” or “Paste” to edit your doc.To format your text, say “Bold,” “Italicize,” “Decrease font size” or “Increase font size,” for instance. Saying “Highlight” plus a color will highlight your text in that color.Create lists by saying, “Create a bulleted list” or “Create a numbered list.”

Choose your system or program

For Word: Open a new or existing document and go to Home > Dictate while signed into Microsoft 365 on a mic-enabled device. Wait for the “Dictate” button to turn on and start listening. Start speaking to see text appear on the screen. Easy-peasy!

For Outlook: While signed into Microsoft 365 on a mic-enabled device, start a new email (or reply to an existing one), select the body of the message, then go to the Message tab and select Dictate. Wait for the “Dictate” button to turn on and start listening. Start speaking to see text appear on the screen.

For Google Docs: In the Chrome browser, open a Google Doc. Click Tools, then Voice typing. A microphone box appears. When…

  • Writing with your voice is becoming easier
  • Different dictation commands and their functions
  • How to use dictation in Word, Outlook, and Google Docs
  • Tips for effective dictation
  • Talk techy to me: Get your work done faster with this pro tip

    AI still has a long way to go, but writing with your voice is getting easier. Dictating for work can be more efficient with the right commands and tools. Here are some tips to make your spoken words shine on the page.

    Using Dictation Commands

    Depending on your system and software, dictation commands can be useful for punctuation, formatting, and editing. These commands can streamline your writing process and save time.

    Using Dictation in Word, Outlook, and Google Docs

    For Word, Outlook, and Google Docs, dictation features are available to help you write and edit documents using your voice. These tools can improve productivity and accessibility for users.

    Following these tips can help you make the most of dictation and improve your writing efficiency.

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    Photo Credit: a.storyblok.com

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