Google Tasks vs Reminders: which one should you use?

Google Tasks is an app for managing tasks that was made by Google. Users can make to-do lists and keep track of tasks right from their Google account. Google Tasks works with other Google services like Gmail and Google Calendar, so users can keep track of their tasks on more than one device.

On the other hand, reminders are alerts or notifications that users set to remind them of important events or tasks. Reminders can be set on many things, like computers, smartphones, and tablets. Reminders can be set to happen at a certain date and time or at a certain place. They can be set to happen over and over, or they can happen just once. Reminders can also be shared between devices, so users can get them on all of them.

Google Tasks vs Reminders Price and Plans

Both Google Tasks and Google Reminders are free apps that anyone with a Google account can use. There are no paid plans for either one of these apps. This means that users don’t have to pay any fees or subscribe to either Google Tasks or Reminders to use all of their features and functions.

But it’s important to note that both apps need a stable internet connection and a device that works with them to work properly. Also, some advanced features, like reminders based on your location, may need extra permissions or settings to be turned on. Google Tasks and Reminders are free, easy-to-use productivity tools that can help users stay on top of their tasks and stay organized without having to spend any money.

Google Tasks vs Reminders: Comparison Table

FeatureGoogle TasksReminders
PurposeTask managementReminder management
IntegrationIntegrated with Google services such as Gmail and CalendarBuilt-in on various devices such as smartphones, tablets, and computers
Task TypesSimple to-do listsCan set reminders for specific events, tasks, or locations
CollaborationCan share tasks with other Google usersNot designed for collaboration
Priority SettingCan prioritize tasksCan prioritize reminders
CustomizationLimited customization optionsCustomizable reminder settings
SchedulingCan add tasks with due dates to the CalendarCan set reminders for specific times and dates
AvailabilityAvailable on web and mobile platformsAvailable on various devices and operating systems
AccessibilityCan be accessed offlineCan be accessed offline
Official linkVisit WebsiteVisit Website

Google Tasks vs Reminders Usage

Google Tasks vs Reminders

When it comes to how it’s used, Google Reminders is more laid-back. It’s just a list of the things you plan to do. On the side, you can see the date and time you put into each task. At the time you set for the reminder, you get a message. Google Tasks does a better job of putting tasks in order of importance. It looks and works like Reminders. All of your tasks are listed by the time and date you choose.

But Google Tasks lets you add more information about the tasks. In the “star” section, you can set the order of your tasks. When you’re done with a task, just click “mark completed.” The event will be crossed out on the calendar, and your next most important task will go on top.

Google Tasks vs Reminders: Features

Google Tasks and Reminders are two tools that help you get things done. There are some key differences between the two tools, even though they both help people stay organized and on top of their tasks.

Google Tasks:

  • Google Tasks is a to-do list app that lets you make tasks, give them due dates, and tick them off when they’re done.
  • It works with Gmail, Google Calendar, and Google Assistant, among other Google apps.
  • You can make a task from scratch, or you can use Gmail to turn an email into a task.
  • You can make smaller tasks and put them in order under the bigger ones.
  • Notes and comments can be added to tasks.

Google Reminders:

  • Google Reminders is a tool for keeping track of tasks that lets you set reminders based on time, date, or location.
  • It also works with other Google apps like Google Calendar and Google Assistant.
  • You can set reminders for a certain time or based on where you are, like when you arrive or leave a certain place.
  • You can choose to get reminders by email, push notifications, or pop-ups on your device.
  • Reminders can be put off until a later time or date.

Google Tasks vs Reminders Widgets

The Google Tasks widget shows a list of your upcoming tasks, including the task name, due date, and any notes you may have added. Additionally, you can complete tasks without opening the app. This can be done directly from the widget. The widget can be customised to only display tasks from a particular list and to be the right size for your home screen.

On the other hand, the Google Reminders widget shows you your upcoming reminders, including the name, date, time, and location (if applicable). You can also mark completed reminders or put them on hold right from the widget. You can change the size of the widget so that it fits on your home screen and set it up so that it only shows reminders for a certain list.

Google Tasks vs Reminders Integrations

When Tasks is installed on your device, both Reminders and Tasks will be in the Calendar app. Since they are all Google products, you can sync your tasks across all of them. Reminders let you sync all of your calendar tasks across all of your devices.

Tasks has a few extra features that make it a better app for the workplace. With Google Tasks, people can share their lists of things to do. Tasks and Reminders work together because you can import events directly from Reminders into Tasks.

Google Tasks vs Reminders: Performance

Google Tasks and Reminders are both useful apps that Google updates often to make sure they work well and stay stable. When it comes to how well they work, both apps have quick response times when you create, edit, or delete tasks and reminders. Both apps have simple, easy-to-use interfaces that make it easy to move around and get things done quickly.

One way that the two apps work differently is that Google Reminders uses the device’s GPS and location services to set location-based reminders. Depending on how accurate the GPS signal is, this can sometimes cause reminders to go off late or not at all.

Google Tasks: Pros and Cons


  • Integrated with other Google services
  • Easy to use interface
  • Can create multiple lists for different purposes
  • Can be accessed offline


  • Limited customization options
  • Not designed for collaboration
  • No reminders or notifications

Reminders: Pros and Cons


  • Built-in on various devices
  • Customizable reminder settings
  • Can be synced across devices
  • Can repeat at regular intervals


  • No task management features
  • No collaboration options
  • Limited customization options

Which one should you consider?

Although both Google Tasks and Google Reminders are useful tools for managing tasks and reminders, they serve different purposes. While Reminders is used to set reminders for particular events, tasks, or locations, Google Tasks is primarily used for managing to-do lists and tasks. Because users can share tasks with one another, Google Tasks fosters greater collaboration.

Reminders, on the other hand, is more flexible because users can set reminders with different options. In the end, the choice between these tools depends on what each person wants and needs. Some people might like how simple and easy to use Google Tasks is, while others might like how flexible and easy to use Reminders is.


What is the difference between Google Tasks and reminders?

You should use tasks for bigger things you need to do and for which you may want to add more information and details. Reminders are much simpler, so you should only use them for simple reminders that don’t need more than a few words in the title.

Is Google Tasks replacing reminders?

If you use a Google Account for work or school, Google Assistant and Google Calendar reminders will move to Google Tasks automatically in May 2023. If you’re an admin, make sure your organization’s Tasks service is turned on. Find out how to make Tasks available for your organisation.

Editorial Staff
Editorial Staff
The Bollyinside editorial staff is made up of tech experts with more than 10 years of experience Led by Sumit Chauhan. We started in 2014 and now Bollyinside is a leading tech resource, offering everything from product reviews and tech guides to marketing tips. Think of us as your go-to tech encyclopedia!


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