Microsoft Power Apps vs Sharepoint: everything you should know

Navigating Custom App Development and Collaborative Workflows.

Both Microsoft Power Apps and SharePoint are essential elements of the Microsoft 365 package, and while they both contribute to the overall goals of increasing digital efficiency and fostering better teamwork, they do it in very different ways. Because users of Microsoft Power Apps are given the ability to construct unique applications with only a small amount of coding, this platform is the best option for businesses who are looking for individualised solutions to certain workflows or processes.

SharePoint, on the other hand, is a comprehensive collaboration platform that succeeds in its role due to the powerful document management, content sharing, and team collaboration features that it offers. Consider the demands of your organisation before making a choice between Power Apps and SharePoint.

Power Apps are useful for the development of custom applications and the optimisation of workflows, while SharePoint is useful for centralised document management and extended collaboration. Although it is possible to connect both platforms to take advantage of their respective benefits, in the end, the decision comes down to whether you place a higher priority on simplified application development or on powerful collaboration and document management capabilities.

Microsoft Power Apps vs Sharepoint Comparison Table

Power Apps and SharePoint can work together without any problems. SharePoint lists and libraries can be used as data sources by Power Apps. This makes SharePoint’s collaborative setting accessible to custom apps.

FeatureMicrosoft Power AppsSharePoint
TypeLow-code/no-code platformDocument management and collaboration platform
Primary useBuilding custom business applicationsManaging documents, collaborating with others, and automating workflows
DeploymentCloud-based or on-premisesCloud-based or on-premises
Key featuresDrag-and-drop interface, custom connectors, data integration, AI capabilitiesDocument libraries, lists, workflows, collaboration tools, security features
BenefitsEasy to use, no coding required, scalable, affordableCentralized document management, easy collaboration, enhanced security, scalable
DrawbacksCan be complex to configure for advanced applications, limited customization optionsCan be expensive for large organizations, requires regular updates
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Microsoft Power Apps vs Sharepoint: User Interface and Accessibility

Microsoft Power Apps vs Sharepoint

Power Apps provides a user interface that is less complicated to manage than SharePoint does, making it a better option for people who are not very knowledgeable about technology. It is quite easy to develop new applications and make changes to existing ones thanks to the interface, which is built on a drag-and-drop mechanism. SharePoint, on the other hand, has a user interface that is more sophisticated than other programmes that perform the same function because it contains numerous menus and options. Users with no prior technical training might find this to be an incredibly intimidating experience.

Users have the option of using either a cloud-based or an on-premises deployment model when it comes to Power Apps and SharePoint respectively. On the other hand, Power Apps can be accessed from any device so long as it is connected to the internet. Because of this, it is more user-friendly than SharePoint. Users who desire to access their files through SharePoint, on the other hand, are required to guarantee that they are connected to the same network as the server that hosts SharePoint before making any more preparations.

Microsoft Power Apps vs Sharepoint: Integration and Compatibility

SharePoint, Excel, SQL Server, and Salesforce are just some of the data sources that can be integrated with Microsoft Power Apps. Building applications that have access to data from a variety of different sources is now possible thanks to this. SharePoint, on the other hand, has a smaller number of available integrations to choose from. The majority of its integration is done with other Microsoft products.

Windows, macOS, Linux, iOS, and Android are just a few of the operating systems and devices that are compatible with Microsoft Power Apps. In addition, SharePoint is compatible with a diverse selection of operating systems and electronic gadgets. Nevertheless, it does not have the same level of compatibility as Power Apps. Linux-based computers and mobile devices are not supported by SharePoint.

Application Development and Customization

Microsoft Power Apps vs Sharepoint

Power Apps simplifies the process of developing bespoke business apps by providing a drag-and-drop user interface in addition to a selection of pre-built templates. On the other hand, SharePoint does not provide a drag-and-drop interface or pre-built templates for users to make use of. Because of this, the process of developing bespoke business applications with SharePoint is made more complicated.

Power Apps provides more opportunities for customisation than SharePoint does. Users are granted the ability to personalise not just the look and feel of their applications but also the data and functioning of those applications through the usage of Power Apps. Users of SharePoint are the only ones who are able to modify the appearance of their own websites.

Microsoft Power Apps vs Sharepoint: Data Management and Collaboration

Since Power Apps is mostly used for making unique business apps, it has more advanced data management tools than SharePoint. Power Apps lets people connect to many types of data sources, such as Salesforce, SharePoint, Excel, and SQL Server. It has tools for changing and removing data as well. SharePoint, on the other hand, is mostly made for managing documents and working together, so it doesn’t have as many tools for managing data. SharePoint lets users store and organise papers, but it doesn’t have any tools for changing or cleaning data.

Users can share files and work on projects together with communication tools in both Power Apps and SharePoint. Power Apps, on the other hand, has more advanced tools for working together. Power Apps lets people share apps with each other and lets them co-author apps and work together on data. SharePoint doesn’t have as many tools for working together. SharePoint lets people share documents and work together on projects, but it doesn’t let them co-author papers or work together on data.

Microsoft Power Apps: Pros and Cons


  • Allows non-coders to construct apps, speeding up development.
  • Integration with Microsoft 365 tools and services is seamless.
  • Deploys apps on web, mobile, and desktop.
  • Highly adaptable, enabling many business applications.


  • Pricing tiers can escalate based on usage and features.
  • Performance may matter for complicated or data-intensive apps.

Sharepoint: Pros and Cons


  • Collaboration on papers is easy from anywhere with internet.
    Provides a complete productivity suite with Microsoft 365 apps.
  • Fits growing storage and user needs effortlessly.


  • Licensing costs can be higher, especially for advanced features.
  • Relies on internet connectivity for optimal functionality.

Microsoft Power Apps vs Sharepoint: Which one should you consider?

Your requirements will determine whether you should go with SharePoint or Microsoft Power Apps. Power Apps is great for developing custom apps with little to no coding required, while SharePoint is a powerful platform for teamwork and collaboration. SharePoint is an appropriate option for use when considerable document management and collaboration are required. It’s possible that Power Apps are the best option for developing bespoke applications and workflows.


When should I use Power Apps?

Power Apps is a good option if you don’t know much about coding but still need to create custom apps for tasks, business processes, or data entry forms.

When should I use SharePoint?

SharePoint is great for teams and organisations to work together, share information, and keep track of documents. In particular, it’s helpful when you need a central location to store and get to shared data.

Editorial Staff
Editorial Staff
The Bollyinside editorial staff is made up of tech experts with more than 10 years of experience Led by Sumit Chauhan. We started in 2014 and now Bollyinside is a leading tech resource, offering everything from product reviews and tech guides to marketing tips. Think of us as your go-to tech encyclopedia!


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