Notion vs Asana: which is the better project management tool?

Notion started out as an app for taking notes, but it has since grown into a platform for managing content, projects, teams, and client work all from one place. Notion is very popular with both small teams that manage projects for clients and large teams that need to share a lot of documentation and project assets among themselves. This is because Notion is flexible and has a clean interface.

Asana is one of the best tools for getting things done and making plans. It helps both big and small teams manage projects with powerful automation and easy-to-use planning tools. Asana is one of the easiest tools for new users to learn how to use. Its interface is designed to be simple and efficient. Notion is software for project management (PM). It calls itself a “all-in-one workspace” and gives users a number of tools for basic project management, such as tools for taking notes, making internal wikis, and working together.

You’ll also get tools that modern project managers have come to expect, like dashboards, file sharing, external user views, budgeting, and time tracking. Asana has been a top software management brand for a while, especially because of how easy it is for new users to use but how powerful it is. Asana’s main goal is to make it easier and more efficient for users to manage any project. This is shown by the platform’s many automation features and ways to connect to other software.

Notion vs Asana Pricing

Whether you use Notion or Asana, the free versions of both have a lot of useful tools. Still, you can upgrade if you need to. If you want to pay for Asana, you can get the Premium plan for $10.99 per month if you pay for it all at once, or $13.49 if you pay for it each month. Business, on the other hand, costs $24.99 per month if you pay for it all at once, or $30.49 per month if you pay as you go.

Plus, Business, and Enterprise are the three paid plans for Notion. Plus costs $96 a year or $10 a month if you pay for it every month. Business, on the other hand, costs $180 per year if you pay for it all at once, or $18 per month if you pay as you go. For the Notion Enterprise plan, you’ll need to talk to the sales team of the company.

Notion vs Asana: Comparison Table

PricingFree for personal use, $4-$20 per user per month for teamsFree for up to 15 team members, $10.99-$24.99 per user per month for premium features
User InterfaceHighly customizable and flexibleUser-friendly and intuitive
FeaturesCombines note-taking, project management, and database functionsFocuses on project and task management
IntegrationsOffers a wide range of integrationsOffers integrations with popular apps and services
CollaborationSupports real-time collaboration and commentingOffers real-time collaboration and commenting
Mobile AppAvailable for both iOS and AndroidAvailable for both iOS and Android
SecurityOffers 2-factor authentication and other security featuresOffers 2-factor authentication and other security features
Customer SupportOffers email and community supportOffers email and community support, as well as phone and chat support for premium plans
Official linkVisit WebsiteVisit Website

Notion vs Asana Ease of Use

Notion vs Asana

Notion is an easy-to-use platform for taking notes. Each page is made up of blocks that cover all of your tasks. You can use templates or start from scratch to organize your dashboard, website, system, etc. by dragging and dropping options.

Asana is mostly for professionals who want to use the app to manage projects. It may take more time to learn about all of its features, but the app is very easy to use. Asana is a cloud application, so you will need to enter all the information about each project when you log in.

Notion vs Asana Creative Collaboration

Both Asana and Notion have project management features that make it easier for people to work together creatively. For example, you can talk to team members about projects by leaving comments on tasks. Only with Notion’s pages can you keep working with more people in the same tool. Use them like you would Google Docs or Microsoft Word to create written assets or documentation and invite team members to work together. As team members work on pages, you’ll be able to see their changes and presence in real time.

You can also add comments to suggest changes or ask questions by linking to anchor text on a page. But compared to the most popular third-party tools, Notion’s word processing tools aren’t as good. It doesn’t have a built-in spell checker, word counter, or way to keep track of changes, but you can look at a page’s version history and go back to older versions.

Notion vs Asana Deployment and security

The project management software from Notion can be used on the web, on your desktop, or on your phone. It works on web, macOS, Windows, iOS, and Android platforms. The software meets SOC2 requirements by encrypting data in transit and at rest, using TLS everywhere, and having a 100% cloud-based architecture protected by a VPC. This makes the programs easy to use and safe.

Independent security audits are done every three months as an extra security measure. Users can feel safe about who can access their data and accounts thanks to SAML single sign-on Enterprise, SCIM API Enterprise, and granular permission levels. The software-as-a-service platform of Asana can be used through the web, mobile apps, or desktop apps. They have an app for Windows and Mac computers, as well as apps for iOS and Android phones. Users’ information is kept safe with security controls and monitors like password protection, regular security assessments, least privilege access, and a public buy bounty program.

Two-factor authentication, Single Sign-On (SSO), and SAML 2.0 are all things that can help enterprise admins with their organizations. The infrastructure investments Asana has made provide daily backups, backups in different regions, and recovery procedures. The software also has privacy controls, data governance features, options for where data can live around the world, and Enterprise Key Management.

Notion vs Asana Apps & Integration

Notion works with the app, which lets you connect more than 200 integrations, such as Slack, Gmail, Mailchimp, Salesforce, Google Calendar, Microsoft Outlook, and more. Pages can also have blocks of tweets, videos, prototypes, and cloud storage files. You can also code with Notion’s API and connect it to other apps.

Asana lets users bring in emails, storage, files, support tickets, and other apps to make it easier for team members to finish tasks. It works with more than 100 integrations, such as Zapier, Dropbox, Microsoft Office 365, Jira, GitHub, etc.

Notion vs Asana Customizing Layouts

The tools for customizing Notion and Asana are very different, and Notion in particular has a lot of extra tools you can use. When you use Notion to manage a project, you can choose from a number of free and paid templates. There are a lot of different themes and templates you can use if you are a photographer or work in another creative field.

You can also choose what you want to put on each page with Notion. For example, you can use tables to make a list of books you want to read. You can also make documents for project workflow and a lot of other pages.

Asana is a bit less flexible when it comes to changing layouts than Trello. You can make a lot of categories and projects, but you can’t do much to change how your cards look, besides choosing what to put on them. You can choose what you want to see in this section on the home page of Asana. You can also change the color of the background.

Notion vs Asana File Storage

Notion vs Asana

Both Notion and Asana aren’t as good at storing files as Google Drive, OneDrive, or Dropbox. But both let you upload as many files as you want, and the ability to organize files with their complicated databases could be appealing to some teams. Both free and paid accounts on Notion can upload as many files as they want.

For free accounts, each file can only be 5MB in size. Technically, paid accounts can have files of any size, but some users have had trouble uploading very large files. Reps from Notion have said that file sizes should be limited to 2GB to 3GB. Asana lets both free and paid users upload as many files as they want, but each file can only be 100MB in size.

Notion: Pros and Cons


  • Platform that is flexible and easy to change for different use cases
  • Integration with other platforms and tools
  • Database and project management tools that are very strong


  • Some users may find it hard to figure out how to use it.
  • Compared to the website, the mobile app doesn’t have as many features.
  • Paid plans are the only way to get some features.

Asana: Pros and Cons


  • Easy to use interface with clear navigation
  • It can be changed to fit different workflows.


  • Compared to some other tools, you can’t change it as much.
  • The mobile app is not as strong as the website.

Which one should you consider?

Both Notion and Asana can help a team with the basics of project management, but Notion can replace more tools and put more of your team’s work in one place. It’s easier to use Notion if your company or team is new, very flexible, or in the middle of a major process overhaul. Putting all of your current processes into the app would take a lot of work and buy-in from your team. But putting all of your projects, data, and information in one place and making your team’s work more efficient could pay off in the long run.

Asana is a more traditional tool for managing projects and data, and it could be used in place of any other database tool. It’s a cheaper choice for teams with 15 people or less, since many of the app’s features are free. To use the platform’s more powerful project management tools, such as workflows, forms, and automation rules, you’ll have to pay more than with Notion.


What is cheaper than Asana?

SmartTask is an all-in-one cloud-based work management software that has become popular as one of the cheaper alternatives to Asana in the project management space. Its paid version costs $5 per user per month and has many extra features that Asana doesn’t have.

Is Notion a replacement for Asana?

In some ways, Notion is a competitor to Asana, but it’s not a direct replacement for it. Asana is more for team collaboration and project management, while Notion is more for personal productivity and knowledge management.

Editorial Staff
Editorial Staff
The Bollyinside editorial staff is made up of tech experts with more than 10 years of experience Led by Sumit Chauhan. We started in 2014 and now Bollyinside is a leading tech resource, offering everything from product reviews and tech guides to marketing tips. Think of us as your go-to tech encyclopedia!


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