Todoist vs Notion: which platform is better for your needs?

Because Notion can be used in so many different ways, it has become very popular. Like Todoist, Notion lets you use lists and Kanban boards to organize your tasks, but that’s just the tip of the iceberg. Notion gives you a lot of different ways to organize your tasks and documents. You can use it as a knowledge base apps, work together on documents, manage your product roadmap, set up a website, and so much more.

The problem with having so many features is that they can be hard to figure out at first. When switching from Todoist to Notion, users may feel overwhelmed at first by the number of menus and options. It may take them some time to get used to the platform. Both Todoist and Notion can be used to keep track of tasks, but Todoist is easier to use and more streamlined. It has a simple, easy-to-use interface and a number of features that can help you stay organized and on top of your tasks.

Todoist lets you make tasks, give them due dates and priorities, and organize them into projects and smaller tasks. It also has features that help you get things done, like recurring tasks, reminders, labels, and filters. Todoist is a task management app that can be set up and customized with little effort. It can be a great choice for small groups and individuals who don’t need all of the features that Notion has, like the ability to make notes, wikis, and databases.

Todoist vs notion Price and Plans

Todoist uses a freemium model, which means that users can choose between free and paid subscriptions. The free version of Todoist lets you do basic things like create tasks, set due dates, and organize tasks into projects. Todoist also has a paid subscription called “Todoist Premium,” which gives you extra features like reminders, labels, filters, and metrics about how productive you are. The premium subscription can be paid for once a month or once a year. The annual plan is cheaper than the monthly plan.

The freemium model is also used by Notion, which has both free and paid plans. The free version of Notion has many features, such as notes, documents, and simple tools for working together. The paid version of Notion, called Notion Personal, gives you access to more features like advanced collaboration, a history of changes, and higher file upload limits. Notion also has a separate subscription plan for businesses and teams called “Notion Teams.” This plan has more features for working together and managing the account. It’s important to remember that Todoist and Notion can change their prices and plans at any time, so it’s best to check their websites for the most up-to-date information on pricing and features.

Todoist vs notion Comparison Table

Task ManagementYesYes
Project ManagementNoYes
Notes and Document CreationNoYes
Collaboration and SharingBasicAdvanced
Reminders and Due DatesYesYes
Labels and FiltersYesNo
Kanban BoardsNoYes
Customization OptionsLimitedExtensive
Integration with Other ToolsYesLimited
PricingFreemium model withFreemium model with
optional premiumoptional premium
Mobile SupportMobile apps availableMobile apps available
for iOS and Androidfor iOS and Android
Customer SupportEmail support forEmail support for
premium usersall users
Privacy and SecurityData encryption andData encryption and
Official linkVisit websiteVisit website

Todoist vs notion User interface

Todoist vs notion

Todoist has a clean, easy-to-use interface that is mostly focused on managing tasks. The interface is made to be intuitive and easy to use. It has a simple layout that lets users create and organize tasks, set due dates and priorities, and manage their to-do lists efficiently. With features like quick task creation, keyboard shortcuts, and easy drag-and-drop, the interface is designed to help you get things done quickly.

Notion, on the other hand, has a user interface that is very flexible and easy to change. It has more features than just task management. These include project management, taking notes, a knowledge base, and more. The interface is made to look nice, and users can make their own pages, databases, and layouts and change how they look. Notion has a system based on blocks that lets users create and organize content in a flexible and modular way.

Todoist vs notion Privacy

As a platform for managing tasks, Todoist takes privacy seriously and uses encryption to keep user information safe. The platform uses HTTPS to send information securely and encrypts sensitive information while it is stored. Todoist also lets users decide who can see and share their tasks and projects. This makes sure that information is only shared with the right people. Todoist also has a detailed privacy policy that explains how user information is handled and kept safe.

Notion also cares about user privacy and takes steps to keep user data safe. The platform uses encryption to protect user content, and only people with permission can access data. Notion lets users set permissions for specific pages, databases, or content blocks and control who can see them. Users can also turn on two-factor authentication (2FA) to protect their accounts even more. Like Todoist, Notion has a privacy policy that tells users what it does with their information and what rights they have.

Both Todoist and Notion care about the privacy of their users, but it’s important to know that they may collect and use user data for different reasons that are explained in their privacy policies. Users should read these policies to learn how their data is used and to make decisions based on how comfortable they are with how their data is handled.

Todoist vs notion Customer Support

Todoist vs notion

Email is the main way that Todoist helps its customers. They have dedicated support for premium users, which means that people who pay for their premium plans get help first. Todoist also has a large knowledge base and a community forum where users can find answers to frequently asked questions and talk to other users for help and advice. But you can’t get help through live chat or the phone.

Notion also provides customer service mostly through email. They try to answer user questions quickly and deal with any problems or questions that may come up. Notion also has a full help center and a community forum where users can find resources, tutorials, and discussions about how to use the platform well. It’s important to know that both free and paid users can get customer service from Notion.

Both Todoist and Notion offer customer support, but it’s important to know that the level and speed of support may be different. Premium users may get faster responses from Todoist because they get priority support, but Notion wants to help all users, regardless of whether or not they pay for the service. Users of both platforms can get help from customer service if they have any problems or need help using the features well.

Todoist: Pros and Cons


  • Simple and intuitive task management interface
  • Easy-to-use features for creating and organizing tasks
  • Reminders, labels, and filters enhance productivity
  • Availability on multiple platforms (web, iOS, Android)
  • Offers a free version with basic functionality


  • Limited customization options compared to more robust project management tools
  • Collaboration features are limited in the free version
  • Advanced features like productivity metrics are only available with premium subscription

Notion: Pros and Cons


  • Versatile and customizable workspace with various content types
  • Supports note-taking, project management, knowledge base, and more
  • Rich media embedding for enhanced content organization
  • Collaboration features for team collaboration and sharing
  • Offers a free version with extensive functionality


  • Steeper learning curve due to its flexibility and range of features
  • Mobile app performance can sometimes be slower compared to the web version
  • Advanced collaboration features are limited to premium plans

Which one should you consider?

It’s interesting to compare cloud-based team workspaces like Notion and cloud-based task managers like Todoist. Both apps are part of a set of tools for managing projects and tasks. Both have a variety of features that help users organize their projects, save time, and support team workflow.

Some of the most popular ways to keep track of tasks are with Notion and Todoist. Even though Notion and Todoist have a lot in common, each has its own benefits. If you still can’t decide which one you need, look at the things that each one does well and how much it costs to see which one fits your needs better. We hope this article was helpful, and we wish you the best of luck in making your choice.


Can you integrate Todoist with Notion?

You can add Todoist to Notion to help keep your work even more organized. By doing this, you’ll not only be able to work on content while keeping an eye on your projects, but you’ll also be able to see your upcoming tasks right next to your notes.

Which is better Todoist or TickTick?

Both TickTick and Todoist work the same way, but they have different tools to help you reach your goals. Voice integration might be better with TickTick, but Todoist is easier to use for tasks that happen over and over again.

Editorial Staff
Editorial Staff
The Bollyinside editorial staff is made up of tech experts with more than 10 years of experience Led by Sumit Chauhan. We started in 2014 and now Bollyinside is a leading tech resource, offering everything from product reviews and tech guides to marketing tips. Think of us as your go-to tech encyclopedia!


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