Joint Requirements Planning (JRP) is a method for gathering user requirements in a collaborative setting between IT staff and software users. The technique involves unstructured meetings where participants can speak freely about their job duties, how they work, and the essential data they require to perform their duties. These meetings result in written documentation of their needs.
JRP is a structured, supervised workshop that can be used throughout a project to gather or review information. With JRP, all stakeholders have the opportunity to participate in defining requirements, setting project objectives, and determining project scope, allowing for better communication and avoiding misunderstandings.
JRP workshops are often led by a qualified, independent facilitator and can last from one to two days. To ensure the success of the JRP session, facilitators possess specific qualities and functions that are discussed in the essay “The Gentle Art of Facilitation”. This section aims to explain how JRPs are organized, conducted, and documented.
FAQs
What is the purpose of Joint Requirements Planning?
The purpose of Joint Requirements Planning (JRP) is to gather user requirements in a collaborative setting between IT staff and software users. JRP helps to overcome communication hurdles by ensuring all parties contribute to the defining of requirements and setting of project objectives and scope.
What is the role of a facilitator in JRP workshops?
The role of the facilitator in JRP workshops is to lead the meeting and ensure everyone has a chance to participate in the discussion. Facilitators possess specific qualities and functions that are essential to the success of the meeting. They should be impartial, have excellent communication and interpersonal skills, and strong problem-solving skills.
How long does a JRP workshop last?
A JRP workshop usually lasts between one and two days, depending on the scope of the project and the number of participants.
Conclusion
Joint Requirements Planning (JRP) is a collaborative method for gathering user requirements to ensure better communication and project success. JRP workshops are led by independent facilitators who possess essential qualities and skills to lead a successful meeting. The workshops result in written documentation of user needs, ensuring that all interests are considered when defining project requirements, objectives, and scope.
