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High growth is one of the main reasons companies decide to relocate. The downside is that 95% of companies view moving as a level of distraction, and more than half of companies experience moving as a loss of productivity. But the biggest motivation to relocate is better company morale due to the new improved space. Although relocating a business can be daunting, there are ways to transition from your old office facility to the new facility with minimal disruption. Moving in any setting is a cumbersome and often unpleasant process. But for many companies, moving can be a positive sign of growth and progress for a company.
According to long distance movers in Plano, TX, for any business owner, relocating their business can seem like an incredibly daunting task. After all, to keep operations running smoothly and continue to provide top-notch service to your customers, you need to transition quickly and efficiently. To minimize stress, a successful moving process requires careful planning, regular communication, and an early start on the project. In this article we will teach you how to relocate businesses without problems.
How to relocate businesses smoothly
Start planning early
Making this decision requires careful consideration of all possibilities before giving the go-ahead. Therefore, start your planning process four to six months before you move to ease the chances of significant disruption. The earlier you start planning, the more time you have to make sure everything is included in your company’s relocation plan. Also, remember to inform your staff of the planned business relocation as soon as possible. In some cases, the transfer of a company can affect the family life of workers. Therefore, informing them in advance helps them to adapt easily.
Create a detailed timeline for packing and moving
For a successful business relocation, you need to create a detailed and realistic schedule that includes when you will pack up different elements of your business, alert customers, and even close for the actual moving process. Make sure you give yourself a little wiggle room; It’s not uncommon for things to take longer than expected when working with so many moving parts. If you have the opportunity to do so, start planning 4-6 months in advance. During the early stages of planning, inform all employees of the changes and when they are scheduled to take place.
It can take a few months to just take an inventory of your office and decide what will move in with you and what can be thrown away. As your move-in date approaches, it’s time to start scheduling all of your Internet and phone services, as well as obtaining the necessary permits, licenses, and insurance. Waiting to take care of these things after you move in can delay your reopening and result in lost revenue.
Schedule your future meetings and deadlines accordingly
Every time your company moves, it will change your daily routines, at least for a couple of days. Don’t overestimate what you can accomplish during the moving process. For example, we would not recommend scheduling an important meeting with an important client the day after you move into your new space. Be open and honest with clients about their relocation and give yourself some time to breathe by scheduling future meetings and deadlines regarding your move.
Create a budget and stick to it
Moving your business to a larger office can create the possibility of wasting your funds if you are not careful. As such, taking the time to budget is a great way to capture all the expenses you expect to incur. Many collapsed companies are remembered for having made the wrong decision to relocate to prestigious areas where their budget could not sustain.
So make sure you are strict with the budget you intend to use to move your business. Also, you need to do a full inventory check to know what items you need to carry and what items to sell. Eventually, creating a detailed business move budget and sticking to it can help you relocate your business without a hitch.
Inform suppliers and customers
At a minimum, you should contact your providers one month in advance of your move to inform them of your upcoming change in location. Your office mailing and billing address should be updated to ensure that no important paperwork or correspondence is lost after you move. Similarly, you want to let your clients know about the upcoming move by announcing it on your website, social pages, sending mass emails, as well as any other means of communication that your clients use to inform them of your new office location. Don’t forget to update your website, business cards, marketing materials, and anything else that has your old office location.
Decide if buying or leasing is better for you
Decide if renting or buying works best for your business. It’s important to make this decision before you start looking for locations.
There are many factors to consider, but in general, if you have a young business with little additional working capital or one that is growing rapidly with uncertain future space needs, leasing may be a better option for you.
Buying, on the other hand, can often be less expensive than renting. It can be an especially good option for more established businesses with ample working capital and those with particular space needs that require extensive renovations.
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