Best Capacity Planning Tools 2024: to streamline your operations

A capacity planning tool is software that supports companies in monitoring and evaluating their resource capacity.

Capacity planning is very important for companies that want to make the best use of their resources and run more efficiently in today’s fast-paced business world. To do this, more and more companies are using the best capacity planning tools on the market. Foreseeing what resources will be needed, finding potential bottlenecks, and making sure that infrastructure can easily grow with demand are all very important tasks that these tools help with.

Businesses can make smart decisions and use their resources more efficiently with the help of the best capacity planning tools that give them a full picture of their IT infrastructure. Using advanced analytics and modelling, these tools help businesses guess what they will need in the future, which stops problems and downtime. Below, we have mentioned the best capacity planning tools.

What is Capacity Planning Tool?

A Capacity Planning Tool is a piece of software that helps businesses manage and make the best use of their resources. It helps you plan how to use resources like people, tools, and buildings based on what you think the demand and work load will be. The tool helps keep resources from being under or overused by looking at past data and predicting what will be needed in the future. This proactive approach makes operations more efficient, cuts costs, and makes sure that businesses can meet demand while still performing at their best.

Best Capacity Planning Tools Comparison Table

Businesses need capacity planning tools to optimise resource allocation. These tools predict IT infrastructure and workforce demands using historical data, user trends, and performance metrics. By predicting and managing capacity needs, organisations improve efficiency, prevent bottlenecks, and ensure seamless operations, improving performance.

FeatureKantataFloatTeamupRunnToggl Plan
Time TrackingNoYesYesYesYes
Resource PlanningNoYesYesYesYes
Mobile AppNoYesYesYesYes


Best Capacity Planning Tools


  • Streamlined collaboration.
  • Intuitive interface for easy navigation.
  • Robust task management capabilities.
  • Seamless integration with popular productivity tools.

Kantata (formerly Mavenlink) is a tool for managing resources and making the best use of them. Kantana is full-service software that comes with all the bells, whistles, and metrics you need to streamline important processes and intelligently align staffing and team configurations to business goals. Currently, this is one of the best capacity planning tools.

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  • User-friendly interface
  • Robust media management features
  • Seamless integration with popular streaming platforms


  • Limited customization options
  • Relatively smaller user community


Best Capacity Planning Tools


  • Real-time project scheduling and resource management.
  • Drag-and-drop simplicity for efficient planning.
  • Visualize team workload at a glance.
  • Customizable reporting for insightful analysis.

Float provides resource planning in order to ensure that projects remain on schedule. Because of its interface, it is very useful for capacity planning because it provides an accurate view of everyone’s workload and status, as well as time off and public holidays, as well as future projects and capacity. Overall, this is one of the best capacity planning tools.


  • Intuitive and visually appealing interface
  • Efficient resource allocation and workload management
  • Real-time collaboration features


  • Steeper learning curve for advanced features
  • Limited integration options with third-party tools


Best Capacity Planning Tools


  • Shared calendar for efficient team coordination.
  • Versatile event and task customization options.
  • Cross-platform accessibility for on-the-go planning.
  • Permission controls to manage data visibility.

Teamup is a cloud-based calendar app that helps teams organise their work, keep track of who is available, and share events with each other. As an alternative to managing capacities, it’s a good choice that lets multiple users work together on documents, share files, and make changes to their calendars. This is the best capacity planning tools that you can consider.


  • Easy-to-use calendar interface
  • Versatile event customization options
  • Efficient team collaboration and communication


  • Some users may find the interface too simplistic
  • Advanced features may require a paid subscription


Best Capacity Planning Tools


  • Project budgeting and resource allocation.
  • Dynamic timeline adjustments for adaptive planning.
  • Centralized project dashboards for comprehensive insights.
  • Collaboration tools for team communication and updates.

Runn is the last tool on our list that was made specifically to manage resources and plan for capacity. Runn was started in 2018 in New Zealand (Aotearoa), but it is actually run (ha!) by a team of 35+ people around the world who work from home and make great musical references, as you can see in the above product demo. Overall, it is one of the best capacity planning tools that you can consider.


  • Comprehensive project and resource management tools
  • Flexible and customizable planning features
  • Real-time insights and reporting


  • Higher pricing compared to some competitors
  • Integration options may be limited for specific software

Toggl plan

Best Capacity Planning Tools


  • Intuitive project timeline creation.
  • Drag-and-drop task scheduling for simplicity.
  • Collaborative workspaces for team coordination.
  • Time tracking integration for accurate project monitoring.

Toggl plan is best for your team if the main goal is to keep track of work hours. By planning your team’s work well, you can quickly see how the project is going and fix any problems that come up. There is, however, a little mistake in how the prices are set and what features you get. Still, it is one of the best capacity planning tools that you can consider.


  • Simple and intuitive project planning
  • Seamless time tracking integration with Toggl
  • Collaborative task management


  • Limited features compared to more advanced project management tools
  • Not suitable for large-scale or complex projects

Tips for Effective Capacity Planning with Tools

Making sure that an organization’s resources can meet its needs efficiently depends on how well it plans its capacity. Using tools can make this process go much more quickly. Here are some tips for using tools to plan your capacity well:

Pick the Right Tool: Pick a capacity planning tool that fits the needs of your business. Think about things like how scalable it is, how easy it is to use, how well it works with other systems, and what features it has.

Define Goals and Objectives: Make sure everyone in your organisation knows what its capacity planning goals and objectives are. Find out which metrics and key performance indicators (KPIs), like server utilisation, response times, or transaction throughput, are needed to measure capacity.

Get Accurate Data: To get accurate data in real time, make sure that the tool is fully integrated with your other systems. This information should include how resources are being used right now, how they have been used in the past, and any changes that are coming to demand.

Look at Past Data: Find patterns and trends in how resources are used by looking at past data. This study can help figure out peak times and predict future demand, which can lead to better capacity allocation.

Scenario Planning: Use scenario planning to make models of different situations and how they might affect the amount of capacity that is needed. This helps make backup plans and make sure you’re ready for a range of situations, like sudden increases in demand.

Choosing the Right Capacity Planning Tool for Your Business

When picking the right capacity planning tool for your business, you need to think about a number of things to make sure it fits your needs and goals. Here is a step-by-step explaination:

Look over your needs: Figure out what the capacity planning tool is meant to do. Are you mostly interested in planning your workforce, allocating resources, managing projects, or all of these things? Knowing what you need will help you narrow down your choices.

Find Key Features: Write down the features that you need in order to plan for capacity. This might include the ability to make predictions, plan for different outcomes, keep track of resources, do reporting and analytics, work with other tools, and be scalable.

Easy of Use: Pick a tool that is clear and simple for your team to use. Users may not want to use complex tools if they need a lot of training.

Check for Customisation Options: Check to see if the tool can be changed to fit the needs and processes of your business. You may find the tool more useful if you can change it to fit your needs.

Check for Integration Capabilities: If your company uses other software or tools, make sure that the capacity planning tool can work with them without any problems. Integrating new systems with old ones can make data exchange and workflows more efficient.


Can Jira do capacity planning?

Effective project management relies on Jira’s capacity planning to ensure projects have the resources they need.

What are the capacity management tools used for?

Data volumes, speeds, latencies, and efficiency as an organization’s applications process it are measured by capacity management tools.

Editorial Staff
Editorial Staff
The Bollyinside editorial staff is made up of tech experts with more than 10 years of experience Led by Sumit Chauhan. We started in 2014 and now Bollyinside is a leading tech resource, offering everything from product reviews and tech guides to marketing tips. Think of us as your go-to tech encyclopedia!


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