How To Create an Excel Range Name

Boost your Excel efficiency with this easy guide to creating range names!

The term “named range” is used in spreadsheet programmes such as Excel to refer to the names of cell blocks that users can refer to, particularly when they are working with a large amount of data. You can use this information to your advantage when looking for ways to improve the organization of your data. In this article we will show you how To Create an Excel Range Name.

It is possible to improve the efficiency with which you apply named ranges in the programme by gaining an understanding of the various ways in which you can use them. The purpose of this article is to provide an explanation of what Excel range names are, demonstrate how to create them using three distinct methods, discuss the reasons why it is beneficial to do so, and ultimately provide some helpful tips. Visit official website for more details.

How To Create an Excel Range Name

Using the Name Box

  1. Pick out the range you want to name (but don’t pick out the headers).
  2. Type the name of the range you want to make in the Name Box, which is to the left of the Formula bar.
  3. Keep in mind that the Name you choose here will work for the whole Workbook. Use Method 1 if you only want to do a worksheet.

Using Create From Selection Option

  1. Choose the whole set of data, including the headers.
  2. To get to Formulas, press Control + Shift + F3 on the keyboard to quickly get there. The ‘Create Names from Selection’ dialogue box will appear.
  3. In the box that says “Create Names from Selection,” check the boxes that have headers. We only choose the top row because the header is in that row. You can pick both if you have headers in both the top row and the left column. In the same way, you only need to check the Left Column option if your data is set up so that the headers are in the left column.

Benefits of Using Range Names in Excel

Readability and Clarity:

  • Say goodbye to cryptic cell references like A1:Z10! Range names like “SalesData” or “CustomerList” make your formulas instantly understandable, even for non-experts.
  • Sharing your work becomes a breeze. No more deciphering complex formulas for colleagues or clients. Clear names make your work accessible and transparent.

Reduced Errors and Maintenance:

  • Tired of typos in cell references messing up your formulas? Range names act as anchors, preventing errors and ensuring consistency throughout your spreadsheet.
How To Create an Excel Range Name
  • Updating formulas becomes a breeze. Change the underlying data in your named range, and all your formulas referencing it update automatically, saving you time and effort.

Improved Organization and Navigation:

  • Large spreadsheets can be overwhelming. Range names act as bookmarks, letting you quickly jump to specific sections with ease.
  • Organize your data into logical categories with named ranges, making it easier to find and analyze specific information.

Collaborative Work: Sharing Workbooks with Range Names

  • This is the easiest way to do it. Set up the names of all of your ranges in the workbook. People who open the file will be able to see those named ranges right away.
  • To do this, choose the range you want to name, click the Formulas tab, and then click Define Name. Give the range a name that is clear and tells what it is.
  • This method is simple, but it can get hard to use when there are a lot of named ranges.
  • If your named ranges use cells from other workbooks, you need to connect those workbooks to the main one. This makes sure that when the main workbook is opened, all named ranges are still there in the linked files.
  • Pick From Other Workbooks from the list that comes up when you click Get External Data on the Data tab. In the Link to File box, pick out the workbook that you want to link and check the box next to Link to the file by creating a DDE link.


Is there only one way to create a named range in Excel?

If you want to make a named range in Excel apps, just pick out the numbers you want to include and then click on the “Formulas” tab and then “Define Name.” You can make a named range with the “Name Box” as well.

What are three ways to name a data range in Excel?

The “Name Box” or “Define Name” choice in Excel can be used to make a named range. When you make a name range, the scope is the whole workbook by default. If you choose a specific “Worksheet” as the scope, the name range can only be used in that worksheet.

How do I edit range names in Excel?

Click Name Manager in the Defined Names group on the Formulas tab. Double-click the name you want to change in the Name Manager box, or click the name you want to change and then click Edit. In the Edit Name dialog box, in the Name box, type the new name for the reference.

Editorial Staff
Editorial Staff
The Bollyinside editorial staff is made up of tech experts with more than 10 years of experience Led by Sumit Chauhan. We started in 2014 and now Bollyinside is a leading tech resource, offering everything from product reviews and tech guides to marketing tips. Think of us as your go-to tech encyclopedia!


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