Maximizing iCloud Storage Space on Your Mac: Essential Techniques

Dealing with a full iCloud account is a common issue for Mac users, but it doesn’t have to be a roadblock. Moving beyond the initial 5GB of complimentary iCloud space provided by Apple can be challenging, but with the right strategies, you can maximize your existing space without the need to purchase additional storage. Let’s explore how you can efficiently manage and free up your iCloud storage on your Mac.

Eradicating Old Device Backups

One of the simplest ways to reclaim iCloud space is by removing outdated device backups. To do this, follow the steps below:

  • Launch the Settings app on your iOS device.
  • Tap on your Apple ID at the top.
  • Go to iCloud > Manage Storage > Backups.
  • Choose the backup from a device you no longer own or use.
  • Hit ‘Delete Backup’ to remove it and free up space.

Pruning Photos and Videos

Media files such as photos and videos are the primary occupants of iCloud space. A regular purge can keep your storage in check:

  • Open the Photos app on your Mac, iPhone, or iPad.
  • For Mac users, navigate to the sidebar and click on ‘Media Types.’ On iOS, scroll to ‘Media Types’ in the Photos tab.
  • Identify and delete large or unnecessary files like videos, panoramas, and live photos.

Choose the media file you want to delete and press the ‘Delete’ key or tap the trash icon, confirming the action to remove the item permanently.

Trimming iMessage Storage

Messages, particularly those with attachments, can accumulate substantially over time. To clear them:

  • Access the Settings app on your device.
  • Select your Apple ID and navigate to iCloud > Manage Storage (or Manage on a Mac), then click on ‘Messages.’
  • Opt to ‘Disable and Delete’ which will purge all messages from iCloud and halt further storage usage.

Managing Email Attachments

Large email attachments can sneakily consume iCloud storage. Here’s how to address them:

  • Within the Mail app, locate and manually delete emails containing significant attachments.
  • Mac users may find it easier to batch-delete emails; this feature isn’t as user-friendly on iOS devices.

Cleaning up Third-Party App Data

Third-party apps interfacing with iCloud can also contribute to storage clutter. To manage this:

  • Again, venture into the Settings app of your device.
  • Tap on Apple ID, then iCloud, followed by Manage Storage (or Manage on Mac).
  • Select the app in question and proceed to manually delete its stored data.

Restricting iCloud Usage by Apps

To prevent future storage issues, consider limiting iCloud access for specific apps:

  • In the Settings app, head to your Apple ID settings.
  • For Mac users, simply uncheck the box next to any app to stop it from saving data to iCloud. On iOS, toggle the switch off for each undesired app within the iCloud settings.


By implementing these methods, you can proactively manage your iCloud storage and ensure your Mac operates seamlessly, leaving you with a more organized digital space and peace of mind.

FAQ Section

Q: Is it possible to clear iCloud storage without discarding any data?

A: Absolutely. You can optimize your iCloud by purchasing additional storage or modifying iCloud usage settings across your apps, maintaining your data while expanding storage capacity.

Q: How do I resolve the ‘iCloud storage almost full’ alert on my Mac?

A: When encountering this alert, assess and clean up data-intensive areas like backups, photos, videos, messages, and emails with large attachments to alleviate storage strain on your iCloud account.

Remember, a tidy iCloud storage not only enhances device performance but also streamlines your digital life, so frequent checks and clean-ups are always beneficial.

Editorial Staff
Editorial Staff
The Bollyinside editorial staff is made up of tech experts with more than 10 years of experience Led by Sumit Chauhan. We started in 2014 and now Bollyinside is a leading tech resource, offering everything from product reviews and tech guides to marketing tips. Think of us as your go-to tech encyclopedia!


Please enter your comment!
Please enter your name here

Related Articles

Best Telemedicine Software: for your healthcare practice

Telemedicine software has transformed my healthcare visits. It's fantastic for patients and doctors since they can obtain aid quickly. I...
Read more
I love microlearning Platforms in today's fast-paced world. Short, focused teachings that engage me are key. Microlearning platforms are great...
Think of a notebook on your computer or tablet that can be changed to fit whatever you want to write...
As of late, Homeschool Apps has gained a lot of popularity, which means that an increasing number of...
From what I've seen, HelpDesk software is essential for modern businesses to run easily. It's especially useful for improving customer...
For all of our important pictures, stories, and drawings, Google Drive is like a big toy box. But sometimes the...