How to Vertically Align Text in Microsoft Word

Struggling with uneven text in Word? Learn quick & easy ways to vertically align for polished documents.

This detailed guide goes into great detail about how to Vertically Align Text in Microsoft Word, which is a basic skill that makes your work easier to read and looks more professional. Vertical alignment makes sure that text is placed correctly, which helps with style and looks professional.

Utilizing Microsoft Word’s variety of layout tools makes it easy to align text vertically. Before you start this formatting task, though, it’s important to make sure that the text box or paragraph you want to change is chosen.

By following these steps, users can easily improve the look and ease of access to their papers, making them better for both reading and looking at. Learning how to use vertical text alignment gives people the power to make content that engages readers and conveys information clearly and elegantly, whether they are writing reports, making presentations, or writing papers.

How to Vertically Align Text in Microsoft Word

For Microsoft Word 2019, 2016, 2013, 2010, and 2007

  1. Open the Word file where you want to align the text vertically.
  2. On some versions of Word, go to the Page Layout tab instead of the Layout tab.
  3. In the Page Setup group, find the Page Setup dialogue launcher in the bottom right corner and click on it.
  4. Pick out the Layout tab in the Page Setup box.
  5. When you’re on the Page page, click the vertical alignment drop-down arrow and pick Top, Centre, Justified, or Bottom.
  6. ClickOK.”
  7. The way you chose will now be used to align your text.

For Word 2003

  1. Pick File.
  2. Pick Set Up Page.
  3. Choose Layout from the Page Setup menu.
  4. You can pick Top, Centre, Justified, or Bottom from the drop-down menu next to Vertical alignment in Word.
  5. Click “OK.”

Understanding Vertical Alignment Options in Word

What does “vertical alignment” mean?

Vertical alignment tells the computer where to put text up and down on a page, in a section, or in a text box. It’s not the same as horizontal alignment, which controls where things are placed left and right.

Word has options for vertical alignment:

  • Top: Makes the text line up with the area’s top edge. It works well for headers and short sections.
  • Centre: Puts the text in the middle of the defined area vertically. Gives titles or stand-alone content a balanced look.
How to Vertically Align Text in Microsoft Word
  • Justified: Fills the whole defined area with text that is spread out evenly from top to bottom. The same as horizontal justification, but for space that goes up and down.
  • Bottom: Lines up the text with the area’s bottom edge. This word is often used in footers or closing statements.

Tips and Tricks for Efficient Vertical Alignment

Simple Options for Alignment:

  • To align a paragraph, select the text you want to change and use the “Paragraph” alignment buttons on the Home tab (Top, Centre, Justified, Bottom).
  • To align cells in a table, select the cells you want to align and use the buttons in the “Layout” tab of the “Table Tools” section to do so.
  • Go to the “Layout” tab, click on “Page Setup,” and then click on the “Layout” tab inside the “Page Setup” window to align sections. Bottom, Top, Centre, or Justified is how you want the alignment to be under “Vertical alignment.”

More advanced techniques:

  • Line Space: You can change the space between lines (before and after paragraphs) in the “Paragraph” section of the Home tab to get more precise control over where things are placed vertically.
  • Margins: Change the top and bottom margins in the “Page Setup” window (Layout tab) to make more room and change how the pages are aligned vertically.
  • Headers and Footers: Change the settings for the headers and footers (Layout tab) so that content doesn’t overlap and the layout is straight up and down.

Best Practices for Vertical Text Alignment in Word

Text Boxes:

  • Create a text box and type your text.
  • Right-click the box and select Format Shape.
  • Go to Size & Layout > Properties > Text Box.
  • Under Text Direction, choose Top to bottom.
  • Adjust Text alignment within the box (e.g., Left, Center, Right).
  • Resize and position the text box for desired placement.


  • Insert a table with one row and one column.
  • Type your text in the cell.
  • Right-click the cell and select Table Properties.
  • Go to the Row tab and adjust Cell alignment (Top, Center, Bottom).
  • Resize the table row to fit the text height.
  • Use table borders selectively or remove them for a cleaner look.

How to download Microsoft Word?

Visit the Microsoft official website to download and install Microsoft Word. Be sure to choose the version that is compatible with your operating system.


How do you vertically align text in Word?

1 Select the text you want to center between the top and bottom margins. 2 On the Page Layout tab, click the Page Setup Dialog Box Launcher. 3 Select the Layout tab. 4 In the Vertical alignment box, click Center 5 In the Apply to box, click Selected text, and then click OK.

Why is text vertical in Word?

If this is a table column (or a text box), the text direction may have been changed. If it is a table, select the text and, on the Layout tab of the contextual Table Tools tab, in the Alignment group, click the Text Direction button until the text has the desired direction.

What is vertical alignment?

Vertical alignment can be defined as the alignment of a pipe in the vertical direction with respect to the proposed plan. Pipe alignment should not vary more than 2 inches in the vertical direction and not more than 6 inches in the horizontal direction.

Editorial Staff
Editorial Staff
The Bollyinside editorial staff is made up of tech experts with more than 10 years of experience Led by Sumit Chauhan. We started in 2014 and now Bollyinside is a leading tech resource, offering everything from product reviews and tech guides to marketing tips. Think of us as your go-to tech encyclopedia!


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