Microsoft Teams vs Workvivo: which one is best for your needs?

Evaluate the pros and cons of Microsoft Teams and Workvivo to make an informed choice.

Microsoft Teams and Workvivo have become two of the most popular and quickly-changing online communication tools. They each have their own set of features and functions that make them perfect for the needs of modern businesses. As more companies allow employees to work from home, the choice between these platforms becomes very important for ensuring good communication, easy teamwork, and overall productivity.

One of the main things that sets it apart is that it works with other workplace tools. Because Microsoft Teams is a big part of the Microsoft 365 environment, it works well with programmes like Word, Excel, and PowerPoint. This combination makes it easier for people to work together on documents and makes sure that organisations that use a lot of Microsoft’s tools have a smooth process. Workvivo, on the other hand, markets itself as a more independent platform that can be easily connected to a wide range of third-party apps.

Microsoft Teams vs Workvivo: Cost and Pricing Models

The best thing about Microsoft Teams that comes with Microsoft 365 is that it works well with other productivity tools, creating a single digital office. Microsoft 365 price is often tier-based on features and user count. This gives organisations of all kinds and types the freedom to choose the right plan for them. This bundled method not only makes things easier for users, but it might also save them money if they buy each tool individually.

Workvivo, on the other hand, may use a different price plan. It’s important to get into the details to see how it fits with the financial plan of your business. Workvivo focuses on getting employees involved and helping them talk to each other, by giving them a place to connect, be recognised, and work together. Workvivo may charge different amounts depending on the number of users, the functions, or a mix of these.

Microsoft Teams vs Workvivo: Comparison Table

The following is a comparison of Microsoft Teams and Workvivo, which highlights main features, price, and other important criteria. This comparison is presented side-by-side for the purpose of providing a rapid overview. Those in charge of making decisions will find this chart to be an extremely helpful reference point when analysing various platforms.

FeatureMicrosoft TeamsWorkvivo
Pricing ModelSubscription-based, often bundled with Microsoft 365Subscription-based pricing model
Key FeaturesChat, video conferencing, file sharing, collaborationSocial intranet, employee recognition, collaboration
Integration CapabilitiesExtensive integrations with Microsoft 365 appsIntegrates with various third-party applications
Communication ToolsChat, video calls, meetings, channelsMessaging, video calls, social feed, announcements
Customization OptionsCustomizable with Microsoft 365 integrationsHighly customizable platform with flexible design
Collaboration & ProductivityProject management, document sharing, collaborationSocial collaboration, project management, tasks
Security & ComplianceMeets industry standards with robust security featuresEmphasizes on data security and compliance measures
Customer SupportComprehensive support through Microsoft servicesDedicated support with training resources
Visit WebsiteVisit Website

Microsoft Teams vs Workvivo: User Interface

Microsoft Teams vs Workvivo:

The visual structure and design of a software programme or platform is referred to as the User Interface (UI to be more specific). The elements that users interact with are included in this category. These elements include buttons, icons, displays, and other visualisation components. Intuitive, visually pleasant, and facilitating efficient navigation are all characteristics of a well-designed user interface (UI), which enables users to engage with the system in a smooth manner.

User Experience, on the other hand, refers to the total experience that a user gets when engaging with a product or system. It includes the feelings, perceptions, and degree of pleasure that the user experiences both during and after their encounter with the product. A positive user experience (UX) is accomplished when the user interface (UI), functionality, and general usability are all in alignment with the user’s needs and expectations, resulting in an experience that is both fulfilling and pleasurable.

Microsoft Teams vs WorkVivo: Features and Functionality

Both Microsoft Teams and Workvivo, two of the most notable participants in the field of collaboration platforms, provide a wide range of features developed with the intention of facilitating smooth communication and cooperation among employees working in organisations. A detailed analysis of the functionality offered by each platform will be presented to you in order to provide you with the knowledge necessary to make an educated selection that is tailored to the specific requirements of your team.

One of the most notable characteristics of Microsoft Teams is its seamless connection with the Office 365 suite. This connectivity enables users to access well-known applications like as Word, Excel, and PowerPoint without leaving the environment of the platform. It is because of this that the transition from collaborative conversations to document editing is made as simple as possible.

Microsoft Teams vs Workvivo: Integration Capabilities

Microsoft Teams is well-known for its wide integration possibilities, particularly within the Microsoft 365 family of products. It is able to interface without any difficulty with well-known productivity applications like Microsoft Word, Excel, PowerPoint, and SharePoint, which enables real-time collaboration and the exchange of files. Users are provided with a unified experience as a result of the integration with Outlook, which makes communication and meeting scheduling more streamlined opportunities.

Workvivo, on the other hand, is intended to encourage more communication and interaction among employees within the office. It is possible that it may not have as many integration choices as Microsoft Teams, but it does have crucial connectors with corporate technologies that are extensively used. Workvivo is able to interface without any problems with applications like Slack, Google Drive, and Microsoft 365, which guarantees that your team will be able to interact without any problems across all platforms.

Microsoft Teams vs Workvivo: Communication Tools

Clear communication is essential for any group project, and the tools used for communication have a big impact on how the team works together. Microsoft Teams and Workvivo are two well-known systems that can handle all of today’s complex communication needs in the workplace. Let’s take a close look at their texting, video conferencing, and voice calling tools side by side so you can make an informed choice that fits the needs of your team.

Which one you choose between Microsoft Teams and Workvivo depends on how your team likes to communicate and what they need. You may not notice any changes to your process if Teams is a big part of your Microsoft 365 environment. Workvivo, on the other hand, might be a better choice if a more employee-centered and social method to communication is wanted. The best way to work together is to carefully compare the chat, video conferencing, and live call features of each app based on the needs of your team.

Customization and Extensibility Options

As part of the Microsoft 365 suite, Microsoft Teams has a lot of tools that let you make it your own. Teams lets users make channels for different projects or teams, change the way the channels look with themes, and add more features by integrating Microsoft and third-party apps. Companies can use the Microsoft Power Platform to create their own apps and automate tasks, which makes Teams even more useful for their own processes.

There are also many tabs, connections, and bots available in Teams, which gives users a lot of freedom to customise the platform however they like. On the other hand, Workvivo is all about getting employees involved and improving interactions within the company. Workvivo puts a lot of stress on branding and personalisation.

Businesses can use their own name, colour schemes, and other unique branding elements to make a digital workplace that fits their needs. The platform lets users change the order of the news feeds so that information that is important to their jobs and hobbies shows up first. Workvivo also lets you connect it to popular third-party tools, which makes it more flexible and makes your work setting more connected and organised.

Microsoft Teams vs Workvivo: Collaboration and Productivity

Microsoft Teams stands out as a flexible tool for working together that works well with the rest of the Microsoft 365 suite. It gives teams a central place to talk to each other by letting them chat, video chat, and share files. The chat feature of the app lets people talk to each other in real time, so team members can talk about projects, share ideas, and give reports right away.

Videoconferencing features in Microsoft Teams also make virtual meetings easier and allow people to connect face-to-face even when they work from home. Workvivo, on the other hand, focuses on making the workplace fun and upbeat by putting an emphasis on conversation and recognition among employees.

The platform mixes social networking features with standard tools for working together to help teams work better together. The news feed tool in Workvivo lets team members share changes, accomplishments, and important information in a way that feels like social media. This encourages openness and a sense of community.

Microsoft Teams vs Workvivo: Security and Compliance

As a part of the Microsoft 365 suite, Microsoft Teams can use the strong security system that Microsoft has set up. It uses multiple layers of security, such as encrypting data both while it’s being sent and while it’s being stored, to keep information safe from people who shouldn’t have access to it. Microsoft Teams follows many industry-specific security standards, like ISO 27001, HIPAA, and GDPR. This gives businesses peace of mind that their ways of treating data are in line with global laws.

On the other hand, Workvivo may have a different set of features that are specific to its platform, even though it also puts security first. Companies that use Workvivo should look at its data storage, access rules, and encryption procedures. To make sure the platform is in line with industry rules and laws, it’s important to know about its compliance certificates and promises.

Microsoft Teams vs Workvivo: Customer Support

Microsoft Teams vs Workvivo:

A lot of people use Microsoft Teams to communicate and work together, and it has a great help system. The platform has many helpful tools, like online documentation, video lessons, and a helpful community area where users can ask for help. Microsoft also offers customer service through a number of different methods, including live chat, email, and the phone. This makes sure that users can get help quickly when they run into problems.

Workvivo, on the other hand, is a platform that encourages internal communication and employee involvement. It also puts a lot of stress on training and customer support. Workvivo has a specialised support team that users can reach through a variety of methods. This way, users can quickly get help with any problems they may be having. The platform’s support literature is very thorough, covering a lot of different topics to help users find their way around the different features and functions.

Microsoft Teams: Pros

  • Integration Powerhouse
  • Robust Communication
  • Productivity Features

Microsoft Teams: Cons

  • Complex Interface
  • Resource Intensive

Workvivo: Pros

  • Social Collaboration
  • Customization
  • Employee Recognition

Workvivo: Cons

  • Niche Focus
  • Learning Curve

Which one should you consider?

There is a wide range of customisation choices available in SharePoint, including themes, layouts, and development tools available. Because of its seamless integration with other Microsoft products, it is an excellent choice for businesses who have already made significant investments in the Microsoft ecosystem. Through the use of social recognition, personalised information, and a strategy that prioritises mobile devices, Workvivo is at the forefront of creating a good and engaging experience for its employees.


How does security compare between SharePoint and Workvivo?

Strong security features in SharePoint, such as safety certificates and data encryption. For complicated protection needs, may need to be set up differently.

Can I integrate external tools with both platforms?

SharePoint has a lot of ways to connect to Microsoft products and third-party apps through add-ons and custom development. Workvivo has built-in connections to famous tools and gives you access to an API for making your own connections. Not as many direct connections as SharePoint.

Editorial Staff
Editorial Staff
The Bollyinside editorial staff is made up of tech experts with more than 10 years of experience Led by Sumit Chauhan. We started in 2014 and now Bollyinside is a leading tech resource, offering everything from product reviews and tech guides to marketing tips. Think of us as your go-to tech encyclopedia!


Please enter your comment!
Please enter your name here

Related Articles

Best Telemedicine Software: for your healthcare practice

Telemedicine software has transformed my healthcare visits. It's fantastic for patients and doctors since they can obtain aid quickly. I...
Read more
I love microlearning Platforms in today's fast-paced world. Short, focused teachings that engage me are key. Microlearning platforms are great...
Think of a notebook on your computer or tablet that can be changed to fit whatever you want to write...
As of late, Homeschool Apps has gained a lot of popularity, which means that an increasing number of...
From what I've seen, HelpDesk software is essential for modern businesses to run easily. It's especially useful for improving customer...
For all of our important pictures, stories, and drawings, Google Drive is like a big toy box. But sometimes the...