Microsoft To Do vs Apple Reminders: which one is best for you?

Microsoft To Do is an app that helps you keep track of your tasks. It lets people make, organize, and take care of lists of tasks and things to do. It has features like due dates, reminders, recurring tasks, setting the priority of tasks, and ways to work together. Microsoft To Do is available on the web, Windows, macOS, iOS, and Android, among other platforms. It works well with other Microsoft services and products, like Microsoft 365 and Outlook, and lets you manage tasks in a complete way.

Apple Reminders is a built-in app for iPhone, iPad, Mac, and Apple Watch that helps you keep track of tasks. It lets people make and keep track of tasks, set reminders, and put tasks into different lists. Apple Reminders syncs across all Apple devices with the help of iCloud. This makes sure that tasks and reminders are always up to date and can be seen on all devices. It also works with Siri, so users can use voice commands to create and manage tasks. Apple Reminders is a simple and easy-to-use way for people in the Apple ecosystem to keep track of their tasks.

Microsoft To Do vs Apple Reminders Pricing

The price and availability of Microsoft To Do and Apple Reminders are different. Microsoft To Do is free for all users to use. It has a large number of free features for managing tasks. But if you pay for Microsoft 365, you get more benefits and more ways to connect it to other Microsoft tools. Apple Reminders is another free app that all Apple users can use. It’s already on iOS, iPadOS, macOS, and watchOS devices, so you can use iCloud to sync your reminders across all your Apple devices.

Both Microsoft To Do and Apple Reminders let you use their most important features for free. But it’s important to note that Microsoft To Do has extra features for people who pay for Microsoft 365, while Apple Reminders fits well into the Apple ecosystem and is a good choice for Apple users.

Microsoft To Do vs Apple Reminders Comparison Table

FeaturesMicrosoft To DoApple Reminders
Platform SupportWeb, Windows, macOS, iOS, AndroidmacOS, iOS, iPadOS, watchOS
IntegrationMicrosoft 365, Outlook, OneNoteApple ecosystem (iCloud, Siri, Calendar, etc.)
CollaborationShare tasks, assign to others, comments, attachmentsShare lists, assign tasks, add comments
RemindersDue date, reminders, recurring tasksDue date, location-based reminders
OrganizationalCreate multiple lists, subtasks, nested tasksCreate lists, subtasks, groups, nested reminders
PrioritySet task prioritySet priority level (low, medium, high)
Siri IntegrationIntegration with Siri voice commandsNative integration with Siri voice commands
Cross-Device SyncSync tasks across devicesSync tasks across Apple devices with iCloud
CustomizationBasic customization optionsLimited customization options
PriceFree with optional Microsoft 365 subscriptionFree with Apple devices
Official linkVisit WebsiteVisit Website

Microsoft To Do vs Apple Reminders User interface

Microsoft To Do vs Apple Reminders

The interface of Microsoft To Do is clean and easy to use on all of its platforms. It has a simple design with a focus on keeping track of tasks. Users can easily make and manage tasks, set due dates, and put tasks in order of importance. The app has a simple way to move around, so it’s easy to switch between different lists and views. The user interface is the same on the web, desktop, and mobile devices, so the experience is the same on all of them.

Apple Reminders, on the other hand, has a clean and visually appealing interface that sticks to Apple’s design principles. The app shows tasks and lists in the form of cards. It has a simple, straightforward layout that makes it easy for users to set up and manage tasks. The interface is the same on all Apple devices, which makes using them easy and familiar.

Microsoft To Do vs Apple Reminders Collaboration

Microsoft To Do lets individuals or teams work together on tasks. You can share tasks with other people, give tasks to specific team members, add comments, and attach files. This makes it good for group projects or tasks where everyone on the team needs to be up-to-date and work together. Microsoft To Do also works well with other Microsoft tools like Microsoft 365 and Outlook, making it easy for people to work together within the Microsoft ecosystem.

On the other hand, Apple Reminders doesn’t have as many ways to work together. Even though Apple Reminders lets you share lists with other people, it doesn’t have as many ways to work together as Microsoft To Do. You can give tasks to specific people and add comments, but you don’t have as much freedom when it comes to attaching files or working together.

Microsoft To Do vs Apple Reminders Integration

Microsoft To Do vs Apple Reminders

Microsoft To Do works well with other products and services from Microsoft. It works well with Microsoft 365 and Outlook and makes it easy to keep tasks, reminders, and due dates in sync. You can use Outlook emails to make tasks right away, or you can mark emails as tasks in Microsoft To Do. Also, Microsoft To Do works with other Microsoft apps, like OneNote, so you can connect tasks to specific notes or projects.

Apple Reminders, on the other hand, fits well into the Apple ecosystem. It uses iCloud to make sure that all Apple devices have the same tasks and reminders. You can make and manage reminders on your iPhone, iPad, Mac, or Apple Watch, and they will automatically sync across all of your devices. Apple Reminders also works with Siri, so you can use voice commands to create and manage tasks.

Microsoft To Do: Pros and Cons


  • Seamless integration with Microsoft 365 and Outlook.
  • Robust task management features, including collaboration options.
  • Cross-platform availability on web, Windows, macOS, iOS, and Android.
  • Flexible task organization and prioritization.
  • Customizable reminders and due dates.


  • Some advanced features require a Microsoft 365 subscription.
  • Limited integration with non-Microsoft apps and services.
  • User interface may feel cluttered for some users.

Apple Reminders: Pros and Cons


  • Built-in app available on Apple devices.
  • Seamless synchronization across Apple devices using iCloud.
  • Simple and intuitive user interface.
  • Siri integration for convenient task management.
  • Free to use for all Apple users.


  • Limited integration with non-Apple apps and services.
  • Basic task management features compared to other dedicated apps.
  • Less suitable for collaborative or team-based task management.
  • Lack of advanced customization options for task organization.

Which one should you consider?

Microsoft To Do is great for people or teams who already use Microsoft products because it works well with Microsoft 365 and Outlook. It has a lot of features for managing tasks and working together, which makes it great for business use. On the other hand, Apple Reminders is made for people who use a lot of Apple products.

It has a simple, easy-to-use interface and uses iCloud to automatically sync all Apple devices. It works best for people who mostly use Apple products and like to keep their task management simple. In the end, whether you should use Microsoft To Do or Apple Reminders depends on your preferred platform, your integration needs, and the ecosystem you are already part of.


Can you link Microsoft To Do with Apple Reminders?

In the same way, if you add a task to Microsoft To Do, it will be added to Apple Reminders as well. So, you only need the Microsoft To Do app if you want to use Apple Reminders on Windows. Simple, right? The Microsoft To Do app can be downloaded for free on Mac, Windows, Android, and iOS devices.

What is the difference between MS todo and Reminders?

Reminders handles your subtasks the same way it does your main tasks. This means that each subtask can have its own notes, dates, repeat cycles, etc. On the other hand, your notes can be formatted in more ways in Microsoft To Do. Your notes can have a body and a list. You also have the option to bold, italicize, or underline the text.

Editorial Staff
Editorial Staff
The Bollyinside editorial staff is made up of tech experts with more than 10 years of experience Led by Sumit Chauhan. We started in 2014 and now Bollyinside is a leading tech resource, offering everything from product reviews and tech guides to marketing tips. Think of us as your go-to tech encyclopedia!


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